San Francisco Region
Solo II Policy Statement
1. ORGANIZATION
This organization shall be the duly recognized administrative body for
all Solo II activities within the San Francisco Region of the Sports Car
Club of America, with the exception of duly recognized San Francisco Region
Chapters.
2. NAME
The name of the organization shall be the "San Francisco Solo II membership."
The leadership organization for the Solo II membership shall be called
the "Solo II Steering Committee".
3. MEMBERSHIP
The San Francisco Region Solo II voting membership is limited to
members in good standing of the San Francisco Region, Sports Car Club of
America. Members in good standing are defined as those who have
been eligible for a trophy (on the basis of attendance) during at least
one of the past two year's Championship series; and/or members in good
standing of the Steering Committee.
4. CHARTER
The charter of the organization shall be, in conjunction with the San Francisco
Region Chapters, to sponsor, organize, administer, and develop the Solo
II program within the San Francisco Region.
5. COMPETITION RULES
San Francisco Region Solo II events will run under current SCCA Solo II
Rules as amended by the Regional Supplementary Event Regulations.
6. SUPPLEMENTARY REGULATIONS
The Supplementary Regulations for the Region's
Solo II events shall be administered by the Solo II Steering Committee.
Amendment of the Supplementary regulations requires approval by a two-thirds
majority vote of the legally constituted Steering Committee.
7. SOLO II STEERING COMMITTEE
The affairs, property and financial resources of the Solo II membership
shall be managed by the Solo II Steering Committee. The Solo II
Steering Committee shall be comprised of:
A. The Solo II Chairperson shall be elected by
the Solo II Steering Committee, subject to confirmation by the Regional
Executive. The Solo II Chairperson will serve at the discretion of the
Region Board. The terms of the Chairperson shall be for one year running
from January through December. The Chairperson may serve for no more than
three (3) consecutive terms. The Chairperson shall act as the chief executive
of the Solo II organization and shall preside at all meetings. The Chairperson
may appoint officers from the Steering Committee membership or the Solo
II membership at large, individuals and committees to carry on the proper
work of the organization. All appointees of the Chairperson serve at the
pleasure of the Chairperson.
B. The Assistant Chairperson, appointed by the Chairperson
and approved by the members of the Solo II Steering Committee, shall, in
the absence or at the delegation of the Chairperson, assume the office
and act in the capacity of the Chairperson.
C. The Committee Treasurer, appointed by the Chairperson
and approved by the members of the Solo II Steering Committee, and subject
to such conditions set by the Solo II Steering Committee, shall have custody
of all monies, debts, and obligations of the Solo II Steering Committee.
The Treasurer shall make all payments of Solo II debts. All contracts,
checks, drafts, notes, or other orders of payment of money, shall be signed
in the name of the Solo II Membership by the Treasurer and the Chairperson
or designates. The Treasurer shall give a report of the financial status
of the Solo II funds at each monthly meeting. A copy of this report is
to be sent to the San Francisco Region office. The Treasurer shall, if
requested by the Chairperson or a majority of the Steering Committee, submit
books and records to an auditing committee composed of individuals or accountants
selected by the Committee.
D. The Solo II Committee Secretary, appointed by the Solo
II Steering Chairperson and approved by the members of the Solo II Steering
Committee, shall keep the minutes of the meetings, record all votes and
shall assist the Chairperson in the day-to-day running of the Committee's
business. The minutes of all meetings shall be typed and submitted to The
Wheel after approval by the Steering Committee for publication in a timely
manner.
E. The Steering Committee membership shall be made up
from the active Solo II community (as defined in item 3)
or others appointed by the Chairperson and approved by the Solo II Steering
Committee. A prospective member, after attending three Steering Committee
meetings may petition the Solo II Steering Committee for membership on
the Committee. Acceptance on the Committee is determined by two-thirds
majority vote of attending Steering Committee members. To remain a Steering
Committee member, the member must have attended a minimum of 50% of the
previous 12 meetings.
F. The Solo II Steering Committee shall request from the Regional
Executive a person(s) from the Regional Board of Directors to be the
Solo II liaison.
8. TERMS OF OFFICE
Officers will serve for a term of one year or until their successors are
appointed.
9. APPOINTMENT CONFLICTS
In the event there is a conflict between the Solo II Steering Committee
and the San Francisco Region's Board of Directors regarding any appointment
by the Chairperson, the appointment may be over-ridden by a two-thirds
majority of the qualified Steering Committee members. Should the Region's
Board of Directors not confirm the elected Solo II Chairperson, a meeting
of the Steering Committee and the Region's Board of Directors will be held
to resolve the conflict.
10. ROBERTS RULES OF ORDER
Roberts Rules of Order shall govern all parliamentary proceedings of the
Solo II Steering Committee.
11. NOTICE OF MEETINGS
A written notice stating the location, place, and time of the monthly meeting
shall be submitted by the Secretary for publication in The Wheel in the
edition prior to the meeting.
12. BUSINESS MEETINGS
There shall be a regularly scheduled Solo II Steering Committee meeting
on a monthly basis. The location of the meeting shall be selected by the
Chairperson. The regular meetings of the Steering Committee will be open
to the membership. Specially called meetings, may be held upon reasonable
notice and can be restricted to the Chairperson, appointees, and Steering
Committee members only. Members or guests wishing to address the Steering
Committee on an item of business may do so after contacting the Chairperson
and requesting to be added to the agenda. Only Steering Committee members
may vote on issues discussed at the Steering Committee meetings. The Chairperson
shall prepare the agenda for the meeting.
13. QUORUM
At all Solo II Steering Committee meetings, the minimum of either 10 members
or 50% of the Steering Committee membership must be present to constitute
a voting quorum.
14. VOTING
All actions except amendments to this Policy Statement, or as otherwise
provided in this Policy Statement, shall be by majority of the Solo II
Steering Committee present and voting provided there is a quorum, as noted
above.
15. PROMISES, OBLIGATIONS
No members of the Steering Committee shall incur any obligation, debts
or other liability on behalf of the Solo II Steering Committee without
the specific prior approval of the Chairperson and the Steering Committee.
No member of the Steering Committee may incur any obligation of the San
Francisco Region, which exceeds the current Solo II operating funds or
personnel without the specific prior approval of the Region's Board of
Directors.
16. AMENDMENTS OF THE POLICY STATEMENT
Any member of the Solo II Steering Committee or any twenty-five (25) members
of the Solo II membership by written petition submitted to the Secretary,
may propose an amendment to the Solo II Policy. All petitions, in order
to be presented to the general membership, must be approved by the Steering
Committee. The Chairperson shall select a committee to draft the amendment
in proper form for submission to the membership. The language being added
shall be underlined and the language being deleted shall be shown in strikeout.
Upon such amendment being drafted, it shall be published in The Wheel
for a referendum. The Steering Committee shall prepare a ballot for this
referendum which includes the member's membership number. These ballots
will be mailed to the Solo II membership during the month the amendment
appears in The Wheel. Sixty (60) days from the date of publication of The
Wheel shall be allowed for balloting. If two-thirds of the Solo II membership
submitting ballots are in favor of the amendment, the amendment shall thereby
be approved and adopted. This amendment, when approved by the general membership,
shall take effect at the next regularly scheduled Solo II Steering Committee
meeting unless two-thirds of the San Francisco Region Board of Directors
overrides the amendments.
Revised 10/5/98
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