SFR SCCA Board of Directors Minutes

August 23, 2010

Location: Mike Smith’s Office

Called to order at 6:35 pm
Present: Mike Smith, Joe Riley, Ed Railton, , Sherry Grantz, Jim Petrek, Viet-Tam Luu and Morris Hamm. Guest Dave Allen. Brian Ghidenelli was also present as observer as Board Candidate for election in November.

•    Region Administrator's Report – Sherry Grantz

Registration is open for the Vintage Race and the Sept 24/25 race. Jim Rogaski has approved the schedule for the October date and the final sanction should be received soon. Vintage registration has been open two weeks with 20 entries total. Sherry indicated that entries might reach 100. The event conflicts with Oktoberfest at Buttonwillow. Entries for Infineon are looking to be in the 275 range plus additional late entries possible.

•    Recruiting Report – Sherry Grantz
Lisa Diamond continues to do well in recruiting. Her efforts are focused on the Infineon event. She has two car clubs set up for attending. On suggestion from Dave Allen, the Board requested a report from Lisa for the year about her activities and results.

•    Thunderhill Report – Mike Smith

NASA had a medical fatality at the track last weekend. Revenues are down about $46,000 for the year but income remains close to projections. The turbines are installed and ready for use once PG&E grants approval. The revised General Plan is about 30 days from approval. The track is planning on adding two more garages soon. The bathroom problems are being resolved by the David Vodden and Shannon Ell.

•    Secretary's Report – Viet-Tam Luu

The minutes of the July 26, 2010 were reviewed and on motion of Joe Riley, seconded by Ed Railton, approved.

•    Treasurer's Report – Ed Railton/Sherry Grantz
The region is operating above projections due in large part converting two three day events into two day events.  On motion by Viet-tam Luu, seconded by Jim Petrek, the report was approved.

Updates
•    Laguna Reunion
The event worked well and became a great event.  The region benefited from the event financially. The workers of the region are due a big thanks for their efforts for the weekend and making it such a success.

•    2010 Banquet
•    Awards Candidate List

The awards list was reviewed and will be finalized in September.

•    Banquet Timeline
The Board reviewed the timeline for the banquet and possible dates and locations for the annual meeting. Final decisions will be made in September for both.

•    2011 Schedule Planning
Mike is working on the 2011 schedule and asked for guidance from the Board as to direction including when and where to schedule a vintage event.

New Items

•    Thunderhill 2 Day Regional Survey
Sherry Grantz distributed the results of the surveys of workers and drivers about the two weekend. The response of both groups were favorable about the idea and doing it in the future if necessary. The Board agreed that the concept would be useful in the future.

Liaison Check In
•    E Crew Chief

Nothing has changed about the chief position.

•    New Flagging Chief

Jim Heitzman will be the new Flag Chief.

•    New Rescue Truck for 2011

Rescue Truck 2 needs to be replaced in 2011 due to age.

•    Solo
Viet-Tam Luu reported that Solo is in the black for the year mostly due to less cost from not using Candlestick Park. The group is discussing use of the site fund for track construction

•    Pit Fire

Jim Petrek reported that the new chief issue is being discussed.

The meeting was adjourned at 9:25 pm.

Respectfully submitted,

Morris Hamm

Secretary