SFR SCCA Board of Directors Minutes

Location: Mike Smith’s Office

Called to order at 9:12 am.

Present: Mike Smith, Peter Nosler, Joe Riley, Ed Railton, Dave Allen, Sherry Grantz, Jim Petrek, Viet-Tam Luu and Bryan Nemy.

• Street Survival – Bryan Nemy

Bryan reported on the Street Survival program for the region. The event is held on a parking lot using lanes and lights and a makeshift skid pad to educate young drivers about car control. Bryan asked for funds to seed the project for facility rental. The event would be for 30 students with an entry of $60 per student. There would be 15 instructors. The SCCA Foundation provides support through providing insurance. On motion by Joe Riley, seconded by Viet-Tam Luu the Board approved a loan of $3,000 to start the program with the funds to be allowed to remain in the program as long as the program is successful. The Solo program will be responsible for event conduct with assistance from the road racing drivers as necessary.

• Training Day – Mike Smith

The board set February 20 for the Training Day at Infineon.

• Secretary’s Report – Morris Hamm

The minutes of the November 14, 2009 meeting reviewed and minor corrections made. On motion of Jim Petrek, seconded by Viet-Tam Luu, the minutes were approved.

• Treasurer’s Report – Ed Railton / Sherry Grantz

The banquet proved to be less of an expense than projected mostly due to the Hall of Fame inclusion. The region is still in a deficit position. Dues are down as a result of non-renewals and the weekend membership program. Mike and Sherry will review the program and address issues with National since the region is paying more than the benefits received from the program as well as the effort put into accounting for the members. The Board agreed to invite Jeff Dahnert and Colan Arnold from the National office to attend the April race and April Board Meeting. The Board reviewed the cost of special trophies. On motion of Viet-Tam Luu, seconded by Joe Riley, the treasurer’s report was accepted.

• 2010 Budget

The Board reviewed the projected 2010 budget in detail. The track rentals for the year have been received and are now firm for use in the budget. The budget has been prepared on the basis of similar events of the prior year since the events for 2010 do not correspond to the 2009 events. Ed Railton suggested that the Region agree to match the driver’s WAP contributions for two events this year. The tentative budget provides a slight income for the year of about $15,000.

The Board discussed the use of Lisa Diamond as a commissioned salesman for ads in The Wheel leaving the existing accounts with the editor. Peter proposed to discuss the issue with John Blakemore about reducing overall costs for the year 2010 to the $50,000 level.

The Board discussed alternate banquet locations such as the Concord Hilton or Blackhawk Museum. The Board also discussed alternative formats for the awards presentation. The Board tabled a decision on changes until the next meeting to allow for development of additional information on which to make a decision.

• 2010 Supplemental Regulations

The Board discussed entry fee levels for the coming year and the need to offset increasing costs by increasing fees to offset the additional amounts. The Board deferred entry fee increases to 2011 to assess the changes caused by the economy during 2010.

The Board discussed the advisability of additional race groups including Lotus Exiges and historic NASCAR cars as HS class.

The Board decided to eliminate all second races and have only Festival races for SM/SSM and SRF.

The Board agreed that races should be 30 minutes in length but may be reduced to 25 minutes to accommodate conditions and/or classes.

The Board agreed to revise the number of year-end trophies as follows: One to four qualified recipients in class – 1 trophy, Five to nine qualified recipients in class – 2 trophies, Ten to nineteen qualified recipients in class – 3 trophies, More than 20 qualified recipients – 5 trophies. For regional races, trophies will be awarded as follows: 1-3 entrants -  1st and 2nd only, 4-9 entrants add 3rd, 10-19 entrants – add 4th place, 20 - 29 entrants add 5th place,  30+ add  6th  place.

The Board discussed potential sponsors for region events. Line-X has donated a bedliner installation for the older rescue truck.

The meeting was adjourned at 3:35 pm.

Respectfully submitted,

Morris Hamm
Secretary