SFR SCCA Board of Directors Minutes

Location: San Ramon Marriott

Called to order at 9:02 am.

Present: Mike Smith, Peter Nosler, Ed Railton, Joe Riley, Dave Allen, Bryan Nemy, Sherry Grantz, Blake Tatum, Jim Petrek, Lisa Diamond and Ian Cook. Absent Viet-Tam Luu.

• Thunderhill Report – Mike Smith

The track is performing ahead of budget for net income even though the income is down. David Vodden has done a great job in finding other sources of income.

The Customer Appreciation Day was a great success. It was a low key event, no pressure to do anything but enjoy themselves on the participants. There were session for the customers to discuss their concerns and issues which produced some good feedback

• Region Administrator’s Report – Sherry Grantz

The final points have been accumulated for the banquet. The trophies have all been prepared and ready and all issues resolved. Sherry sent a very nice letter to all trophy recipients to remind them of the banquet and that they were receiving a trophy that night.

Online voting went well with very low turnout. Sherry is investigating ways to increase participation for next year. The problems were few and resolved quickly through the assistance of MotorsportsReg and notes have been made for next year.

The Driver’s School is attracting some interest from potential drivers.

• Recruiting Report – Lisa Diamond/Sherry Grantz

Sherry ran through the Recruiting Report that she will present at the Banquet this evening including the recognition of volunteers, description of Lisa’s background and planned activities for this year and 2010. So far this year Lisa has had great success in getting car clubs and volunteers for the club. Lisa will also be attending a Solo event to work with them in their activities. Lisa is working well with the Specialty Chiefs to assist them with their workers and additional volunteers.

• Secretary’s Report – Viet-Tam Luu

The minutes of the October 29 meeting were read and amended. On motion by Blake Tatum seconded by Joe Riley, the minutes were approved.

• Treasurer’s Report – Ed Railton / Sherry Grantz

The October results were circulated. Sherry commented on the Social budget and performance. Malinda has been doing very well her budget considering the additional volunteers that are being taken care especially at Pro events.

Mike said his presentation at the Annual Meeting would include a projection for the year that would indicate an overall loss for the year of about $70,000, worse than projected but entries are also down about 13% from projections and over 20% from 2008.

The Board agreed to work on reducing the budget for 2010 to eliminate about $50,000 more in costs and each member is supposed to bring two ideas to the meeting. Peter Nosler moved to accept the Treasurer’s Report, seconded by Blake Tatum and approved.

• Updates

• 2010 Schedule

Mike presented the latest version of the 2010 schedule. The additional and projected events are still in progress and are not yet firm. One new item is that June 10 will be an unlimited sound test day at Laguna for the June 11, 12 and 13 event.

• Banquet - Blake Tatum

Blake reviewed the award winners and who will present whom during the ceremony. The schedule was also reviewed and the change in emcees from Dave Vodden to Steve Jaroch was announced. Steve Archer may not be in attendance and if not Morris Hamm will do it. The Hall of Fame Induction is scheduled for about 9:00 for one half hour.

• 2010 Supplemental Regulations

The board discussed the proposed Supps and a change to the number of races necessary to win a trophy and the decision about number of races to drop. Morris indicated that Grid has some issues about the Supps and had a proposal to submit. Proposals have been received for additional classes including one for 2.5 TransAm challenge cars. The Supps will be finalized in December.

• Annual Meeting

Mike discussed the agenda for the Annual Meeting and who would be presenting what.

• 2010 Liaisons

Mike presented the 2010 Liaison list. A few changes were made to the suggested list. Viet-Tam Luu to Membership with Joe Petrek as Partner. Morris Hamm to Tech instead of Tam. A new category was added for Vehicles – with Joe Riley and Ed Railton. Dave Draper has resigned as Paddock Marshal due to health concerns and Joe Riley will need to find a replacement.

• Liaison Check-ins

No reports from Board members.

• Festival Races

The Board reviewed the entry levels for the Festival races for 2009 and the implications for 2010.  The greatest participation was from the SRF and Miata groups. The Board considered alternatives to the existing Festival Race system to increase participation.

The meeting was adjourned at 11:55 am.

Respectfully submitted,

Morris Hamm
Secretary