SFR-SCCA Board of Directors Meeting Minutes
Thursday, October 29 2009
Location: Provista (Mike Smith's office)
The meeting was called to order at 6:26 p.m. Present were Viet-Tam Luu, Ed Railton, Joe Riley, Mike Smith, Sherry Grantz, Blake Tatum, Jim Petrek (BOD candidate). Also present was Dave Allen (RDC).
Region Administrator's Report—Sherry Grantz
Sherry noted that the 2009 season is all done.
She also noted that there is an upcoming Rallycross event November 14-15 at Prairie City Offroad Park.
2010 Driver's School: to encourage vintage racing drivers to get their SCCA licenses, Kevin Rogers has worked with Larry Oka to set up an all-inclusive package for vintage racing drivers: $2200 fee covers entry fee plus car rental.
Sherry reported that the online election going well, though some people were having problems creating MotorsportReg.com accounts due to mismatch problems between exact names and member numbers. Approximately 100 votes had been cast electronically so far and around 20 paper ballots had been requested. Ways of increasing participation in future elections should be considered—for example, in-person voting at the last Regional event of the year.
Regarding the Banquet, there have been a few more signups due to the concurrent Hall of Fame event.
Recruiting Report—Sherry Grantz
Sherry relayed some recruiting news from Lisa Diamond, who had 11 people sign up for a tour at the Willows Grand Prix; only one showed up. The Mini Club event was a success as has been the case with other car clubs and we should do more of those. Mike Smith suggested we find ways to make the car clubs feel more “included”; for example, consider inviting them to the social?
The Board reviewed the recruiting lead report submitted by Lisa and Sherry.
Thunderhill Report—Mike Smith
Mike reported that the power-generating windmills are complete and that David Vodden is impatiently waiting for them to start producing electricity.
Secretary's Report—Viet-Tam Luu
The board reviewed the minutes E-mailed by Morris Hamm. The minutes were approved following a motion by Joe Riley, seconded by Ed Railton.
Treasurer's Report—Sherry Grantz
The Board reviewed the Region's year-to-date Profit & Loss summary. The Region is somewhat off budget but given the lower-than-projected entry counts, not too badly so.
The Board reviewed the financial report for the Willows Grand Prix event. The event was reasonably successful in terms of entry count and money, thanks to a large number of last-minute signups.
The Treasurer's Report was accepted following a motion to approve by Blake Tatum, seconded by Viet-Tam Luu.
Year-To-Date Entry Count Review—Mike Smith
Mike presented entry count summaries for the year's events. Entry counts were down 13% versus the budget, and down 20% compared to last year. Mike anticipated that 2010 will be tough as well and added that the Region should reach out to organizations such as BMWCCA, NASPORT, etc. to increase entry numbers. Various ideas to increase entry numbers were floated, such as discounted prepaid “season pass”, “loyalty card” (enter a certain number of races and get a free entry), etc.
Updates—All
2010 Supplemental Rules—Mike Smith and Sherry Grantz
The Board discussed changes to FF. Joe Riley said it will take 2-3 years to understand how the new Honda engine will perform. Following further discussion, Mike said he will draft Regional rules for CF, “spec” FF (FF with 2009 rules) and FH (FF with Honda engines).
Joe brought up the subject of using McCreary tires as spec tires for FF. To encourage competitors to test the proposed spec tire, he suggested allowing an additional drop in 2010 for those running on McCreary tires. Mike said he will work with Peter Nosler to survey FF drivers about the proposal.
Sherry presented and the Board reviewed the proposed changes to the region's Supplemental Rules:
◦ Ed suggested that instead of a SRF driver running both SR and SRF in groups 3 and 6 (respectively), the Supps instead allow the same shared car with different drivers in the two groups?
◦ Mike noted that although entry fees for 2010 have not yet been set. The fees will likely be set at the November meeting and decide by December.
◦ The Board discussed the new SMT tire rules, and resolve that the Toyo R888 will be allowed for first two race weekends of 2010.
2010 Schedule—Mike Smith
Mike presented the schedule featuring confirmed and tentative event dates. He noted the season Finale & RDC Enduro will be moved to Laguna Seca although this is not yet confirmed. He also mentioned that a new location needs to be found for the July event, as Infineon will not be available.
ALMS 2010 update—Mike Smith
Mike reported that ALMS plans to run until 8:30 PM which might be an issue with our workers.
Thunderhill Enduro Weekend—All
Dave Allen reported that Ilgen, the RDC Enduro's title sponsor, had about 20 family members present for the Enduro race.
Sunoco Sponsorship Plan 2010—Mike Smith
The Sunoco Sponsorship program for 2010 has been set up. The Region needs to send them an invoice, and will get patches, stickers etc. Drivers will need to opt in to the program; all prize money will go to the drivers.
New Items—All
Banquet Timeline—Blake Tatum
Blake presented the schedule for the Banquet. Festivities will end by 10 PM. The schedule allots approximately three minutes per award, so there is a lot of flexibility time-wise. The Board discussed who will present the class awards.
Banquet Logistics—Blake Tatum
Blake mentioned the room usually used for photos is also being used by Hall Of Fame. Further discussion revealed that with regards to photos, the only use was to take the BOD group photo. To free up the room for the HOF, the Board resolved to skip the photo since the latter is never actually used for any purpose.
Mike also noted the BOD meeting will begin at 9:00 AM in the “usual” location.
Banquet Awards List—All
The Board discussed and decided award nominees and recipients for the Board awards, RE award, PIRF award, Ernie Rookie Official, etc.
Discussion—All
Discussion on the festival race program and enduro series concept for 2010 was deferred until the next meeting.
Liaison Check-In—All
Solo—Viet-Tam Luu
Tam reported that Solo has elected a new chief, Benny Ng, for 2010. He looks forward to working with Benny and seeing what he can accomplish. Also, the SFR SCCA Solo awards banquet will be held at the Blackhawk Museum, catered by Scott's Seafood—for $55 a head.
Blake Tatum mentioned a site that might be potentially interesting for Solo: a lumberyard at French Camp. Blake Tatum said he would check out the site and follow up.
Pit Fire – Blake Tatum
Blake reported that there will be a new Pit Fire Chief for 2010.
Announce—Viet-Tam Luu
Tam noted that Steve Jaroch would like a new PA system for meet the team. Mike suggested the we ask Steve to spec out what he thinks we need and see if we can find something cheap via Craigslist, EBay, etc.
Adjournment
The meeting was adjourned at 10:05 p.m.
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