SFR-SCCA Board of Directors Meeting Minutes
Thursday, April 23, 2009

Location: Provista (Mike Smith's office)

Called to order at 6:40 p.m. Present: Sherry Grantz, Viet-Tam Luu, Peter Nosler, Ed Railton (late), Joe Riley, Mike Smith. Also present: Dave Allen (RDC).

Region Administrator's Report—Sherry Grantz
Sherry was happy to report that the SFR-SCCA office at Thunderhill finally has high-speed internet. Concerning the drive to find new race sponsorships, Geoff Pitts has been getting some results; we should encourage him to more actively seek out new sponsors.
The office has been working with Nasport to facilitate their running with us at the May double-regional at Thunderhill. Regarding points, Sherry asked if two drops would be allowed in FF/CF as many have requested. The Board deliberated on the matter and agreed that FF/CF should get two drops as a means of encouraging more racers to run a full season.
Sherry presented the May and June race weekend schedules. She noted furthermore that it still remains to be resolved what the scheduled "Worker Drive-Arounds" are.

Recruiting Report—Sherry Grantz
According to Sherry, Samantha has been tracking volunteer work; earlier that week she sent out an E-mail update to drivers. Samantha also wrote an article to appear in The Wheel.
The Board reviewed an E-mail memo from Samantha regarding new volunteers.

Thunderhill Report—Mike Smith
In the year to date, Thunderhill is slightly above budget on revenue, slightly below on profits.
Wind generators: the turbines are currently in customs. The project may be completed by Q3 but the schedule depends on securing permits. Mike noted he wanted Thunderhill to present their "master plan" with regards to other site changes before proceeding with getting the permit.

Secretary's Report—Viet-Tam Luu
Tam presented the minutes from the previous meeting, Morris having been absent. The Board reviewed and amended the minutes. The minutes, as amended, were approved following a motion by Joe Riley, seconded by Peter Nosler.

Treasurer's Report—Sherry Grantz

The Board reviewed the year-to-date profit/loss summary. The club is on budget for the year but obviously down from same period last year.
Mike noted that the club is doing better than budget on the events so far, largely thanks to cost-cutting efforts.

Ed Railton made a motion approve the treasurer's report, seconded by Viet-Tam Luu, whereupon it was approved.

Updates—All

Solo Site
Efforts to secure use of the Alameda site are dead. Mike noted that with economy in its current state we should see if there is a small city we could approach.

Vintage Event Recap—Mike Smith
The Vintage event went well; Mike also noted that the arrangement with Pro Mazda worked out.

Spec Racer Ford Festival Weekend
SCCA Enterprises representatives will be present at the SRF Festival races, doing inspections. SCCA Enterprises will also be contributing $1000 of "Enterprise bucks" prizes, and sponsoring worker lunches ($250). Renegade Trailers will be present as a sponsor vendor. The will be separate SMT and SSM "bonus" races

Toyo Tires
The Board reviewed Toyo R888 Spec Miata tire use recommendations as published in Fastrack. The Board decided to continue with the current tire spec schedule, as the RA1 is no longer widely available and allowing it could cause another set of problems; alternate spec tire plans for next season will be considered.

Solo Entry Fees for Road Race Volunteers
Mike noted that the Board had previously considered DRAFT card for Solo participants volunteering but it was never ratified. The Board resolved that going forward, volunteers will be able to redeem DRAFT cards for Solo entries; 8 hours (half a card) will get one free Solo entry. Road racing will fully reimburse Solo for entry fees.

Race Points Drops
The Board discussed the possibility of two drops for 2009 points; this will done for FF/CF. Should the same be done for all other classes? Mike noted that changing the drops would alter racers' plans, so things should be left as they are for this year. Peter suggested the matter be brought for discussion at driver meetings.

New Items—All
 Move STO/U to Group 3
The Board discussed changing STO/STU's run group to allow for more dual entries. Someone noted that in fact many Group 1 competitors already dual-enter in Group 3.

New Credit Card Processing Options

The Board considered if the Club might want to pay more (about $1000) to give people the option of deferring the credit card charge, to encourage a greater number of racers to register online. The Board decided that the benefits did not justify the costs.

Moving FC to Group 4
The Board discussed moving Formula Continental to Group 4. Joe noted that it wouldn't make sense based on speed differential since it would create the same speed differential in Group 4 as it would in FC's current group.

Membership Version of The Wheel

Peter asked if a new membership issue of The Wheel could generate more ad dollars. The Board resolved to delay the membership issue by a month to try.

Annual Trophy Plaque

The Board discussed new a new trophy possibility. Peter suggested that racers be asked at the next event whether they would be interested in a $120 trophy for the entire year.

Executive Session—All

Liaison Check-In

There were no updates from liaisons for the past month.

Correspondence
The Board received an E-mail from Doug Makishima, regarding allowing cars from one IT class to run in a faster IT class.
The Board received an E-mail from Heather of Black Cat Racing about putting on a Street Survival School; Tam knows of other interested parties will follow up.

Adjournment
The meeting was adjourned at 10:15 p.m.