SFR SCCA Board of Directors Minutes

February 16, 2009

Location: Mike Smith’s Office

 Called to order at  6:15 pm by Mike Smith 

Present - Mike Smith, Morris Hamm, Ed Railton, Peter Nosler, Blake Tatum, Viet-Tam Luu , Joe Riley. Absent Blake Tatum. Also present was Dave Allen.  

 ·        Region Administrator’s Report – Sherry Grantz

Sherry absent due to travel to National Convention. Driver’s School has 34 entrants – 8 open, 26 closed. PDX – 12 Saturday, 7 for Sunday. Friday Test Day – 4. Double National – 22 entries. Vintage over 44 entries for April event. Emails have been sent to all groups with lots of positive feedback. Sherry will try to send monthly emails to groups. 

·        Volunteer Coordinator – Samantha Corbin 

Samantha presented a summary of the VIP program. About 80 people attended The Training Day of which around 25 were new volunteers. 

·        Secretary’s Report – Morris Hamm

The minutes of the January 24, 2009 were reviewed. On motion by Peter Nosler, seconded by Joe Riley, the minutes were approved. 

·        Treasurer’s Report – Ed Railton/Sherry Grantz

The Treasurer’s report for January  was reviewed. The Region was close to budget for the month considering the allowances for timing differences. Motion by Ed Railton, seconded by Joe Riley to approve the report as presented.

Updates 

Region’s 2009 Goals – Mike Smith

2009 Goals

o       Increased Participation in Sealed Spec Miata Class, assure infrastructure to support class

o       Develop Additional Sponsors for Region Events

o       Improve The Wheel Operations

o       Develop Spec Formula Car

o       Increase membership and volunteers

o       Class Focus Program for Five Feature Classes

o       Meet Financial Goals and Budget for Year

o       Support Solo Events and Site Selection

o       Encourage Vintage Program  

·        F500 with FF/CF at National RaceJeff Jorgenson has indicated that he would like to run as part of the Restricted Regional. The Board determined that the deadline had passed to add another class to the Restricted Regional and that another class could not be added. 

·        Update on Solo Site AlamedaThe scheduled Pro Solo for Alameda has been moved to Wendover.  Negotiations have broken down with Jim Neighbor because the amount of revenue required for site use was more than could be paid. Mike Smith is to arrange a meeting with Jim Neighbor and Alameda to discuss viability of the site for our use. 

·        Driver’s School

Mike Smith presented the new schedule incorporating the PDX and Test Day events.

·        New Items

·        1.8 Miata and ITS

The Board discussed the possibility of all SM’s being in ITA but decided since ITA was specified in the GCR, the Board did not want to create an additional Region Only class at this time. 

·        Fuel Testing

The Board reviewed the proposed Fuel Test Procedures and adopted them for use by the Region. The Region also adopted the list of prohibited substances and directed the list be published. 

·        Laguna Meeting

Mike Smith reported on his meeting with Gill Campbell. Laguna will need to have a fourth televised pro event and is looking at possibilities that may involve our workers. The September race date is being advanced a week to accommodate the additional pro event. We will be allowed to have booths for membership at all pro events and to have giveaway or merchandise for sale. We will also be given space in the program to advertise the Region.  

·        National Convention

Mike Smith indicated that the Region would be hosting two sessions at the National Convention. Mike also reviewed some data about other regions. 

·        Trophy Idea

Dave Vodden shared an idea with Mike Smith about a multi-use trophy with only the Region identified on the trophy and the class, etc. being on the photo. The trophy coordinators will investigate the idea. 

·        Liaison Check-in Peter – Communications

Nora Linerud is asking for improvements to Communications stations. The Board is waiting for specific requests and deficiencies.

Joe – Paddock 

Dave Draper will have foot surgery and will have limited availability early in the season.

Tam – Tech

The Infineon trailer floor needs to be replaced. Tam will work with the Tech people to get the floor repaired. 

·        Executive Session

See above. 

·        Correspondence 

The Region received a resignation letter from Earl Lashmett, Worker’s Trans at Infineon. Next Board Meeting Date – March 19 at 6:00 pm at Mike Smith’s office.  

Meeting adjourned at 9:50 pm.

Respectfully submitted,

Morris Hamm

Secretary