SFR SCCA Board of Directors Minutes
January 24, 2009
Location: Holiday Inn Concord

Called to order at  9:15 am by Mike Smith

Present - Mike Smith, Morris Hamm, Ed Railton, Peter Nosler, Blake Tatum, Viet-Tam Luu , Joe Riley, Samantha Corbin and Sherry Grantz.

• Region Administrator’s Report – Sherry Grantz

The Schedule for the Double National has been submitted for approval for the sanction. Sherry has polled the FF/CF drivers about the 2009 schedule 11 positive, 4 negative. All of the Regional Only Class Rules including the Boxster rules have been submitted for approval. The MotorsportsReg site accommodates worker registration as well as drivers and the Region can use that part as necessary. Mike Smith has been developing email lists for each of the race groups to be used with our email blast software to contact each group as necessary with group specific and general information. Blake Tatum suggested that we solicit for email addresses in The Wheel to complete the lists.

• Volunteer Coordinator – Samantha Corbin

Samantha has been in contact by letter with former drivers to let them know about upcoming events and inviting them to participate and soliciting volunteer lead referrals. Response has been good to the requests. Samantha also discussed her plans for the 2009 year with a schedule of deadlines and activities. Samantha indicated she will be asking for specialty coordinators at the Chiefs Meeting. The Chiefs will receive a handout showing Samantha’s goals for the year. 

• Secretary’s Report – Morris Hamm/Viet-Tam Luu

The minutes of the November and December meeting were reviewed and some changes noted.  Motion by Peter Nosler, seconded by Joe Riley to approve the changes to the report.
 
• Treasurer’s Report – Ed Railton/Sherry Grantz

The Treasurer’s report through December was reviewed. The Region was below budgeted income significantly due to a falloff in entries per event. The Board reviewed an analysis of costs and expenses by category by year to determine the changes that need to be made to reduce the Region’s cost of operation. Motion by Joe Riley, seconded by Viet-Tam Luu to approve the report as presented.

Updates

2009 Goals – Mike Smith

Mike Smith reviewed the 2009 goals for the Region.

• Chiefs Meeting – Mike Smith

The agenda for the afternoon Chiefs Meeting was discussed and the involvement of Board members reviewed.

• 2009 Supps  – Mike Smith

The 2009 Supps have been approved by Jim Rogaski and by the National Office for 2009. The new fuel testing procedures were discussed.

• FF/CF at National Race

A regional race for FF and CF only has been added to the Double National Schedule.

• Update on Solo Site Alameda

Jim Neighbor met with the Solo organization about rates and site availability. The proposal by the site owner was deemed unacceptable and Jim Neighbor is to re-work the proposal to make it more acceptable.

• New Items

• Geoff Pitts – Sponsorship

Mike Smith discussed a proposal to use Geoff Pitts to solicit sponsorships for Region races on a commission basis. Geoff is already working with Thunderhill on sponsorships.
 
• Drivers School

The entry level is half of the level at same time in 2008 – 19 as of January 23. Sherry is reducing plans for the event to save costs and discussed the possibility of using part of the track time for test time. The board voted to use the Group 3 time session for test days with Friday being for open wheel cars and Saturday and Sunday for closed wheels at a fee to be determined by Mike and Sherry.

• Infineon Training on February 7

Mike Smith discussed the schedule for the Training Day. Samantha indicated that 15 new people have committed and a larger number have indicated an interest in attending. As many of the Board members that can attend should.

• National Convention

Mike Smith discussed a schedule of membership by Region and region size and the decline of membership over the past six years.

o Spec Miata Compliance – Mike will discuss the costs of the Spec Miata Compliance program and the expenses incurred by the program and the need for definitive results.

• Executive Session
Next Board Meeting Date – February 16 at 6:00 pm at Mike Smith’s office.  

Meeting adjourned at  11:58 am.

Respectfully submitted,

Morris Hamm
Secretary