SFR SCCA Board of Directors Minutes

November 15, 2008
Location: Marriott San Ramon

Called to order at 9:00 a.m. Present: Mike Smith, Peter Nosler, Dave Allen, Bryan Nemy, Morris Hamm, Sherry Grantz, Ed Railton, Joe Riley (late), Blake Tatum and Viet-Tam Luu. Also present, Jim Keane, Ian Cook and Samantha Corbin.

• Thunderhill Report – Mike Smith

The paving project came in ahead of schedule and under budget and after the loss of the 12 days for paving, the track usage is ahead of prior years. The track has signed a contract for the installation of 4 wind generators.

• Region Administrator’s Report – Sherry Grantz

October has been busy. The election was successful and the electronic voting By-Laws change passed more than 5 to 1. The 2008 election cost $3,000 to stage. Paper ballots will be available to those who choose not to vote electronically. Sherry is getting inquiries for the Driver’s School. January 2, 2009 will be the free test day for club members. 

• Recruiting Report – Samantha Corbin

Samantha presented the year to date results for volunteers – 247 people have been classified as prospects. To date, 38 people have appeared and volunteered during a weekend. Samantha encourages Tour participants to stay and volunteer for the next day and has had great success in getting these people to continue to participate on following weekends. The member referral program is working well. The Region has awarded four gas cards to members who refer other volunteers who have participated on more than one weekend. The Board discussed possible changes to the incentive program to further improve referrals. The Board discussed the need for the Board Liaisons to work with their Chiefs on welcoming volunteers and asked Samantha for input.

• Secretary’s Report – Bryan Nemy

The minutes for the October 30,2008 meeting were presented for review and approval. Some corrections were noted. Upon motion by Dave Allen, seconded by Ed Railton, the corrected minutes were approved.

• Treasurer’s Report – Ed Railton/Sherry Grantz

The financial reports through October were presented and reviewed. Sherry indicated that she was expending a great deal of time doing the accounting for the Temporary Membership program instituted by the National Office and the need to be current on all obligations to the National office in order to receive a sanction. The costs of racing at Infineon for 2007 and 2008 were discussed and the Board expressed concern over the constant increases in the cost of using Infineon. The Board is very concerned about the viability of Infineon as a race venue in future years. The Board noted that The Wheel is producing more ad revenue than budgeted. Upon motion by Peter Nosler, seconded by Viet-Tam Luu, the report was accepted.

• Updates

• Solo Site Alameda

Chris Cox has been dealing with the site owner about the use of the site. Alameda is asking for site improvements before we will be allowed to use the site including an entry gate, grading, paving and safety improvements costing about $200,000 plus an additional $5 per car for parking fee which might be recouped from the present site fund contribution. The Board discussed alternatives and methods of proceeding.

• 2009 Schedule

o Status of Dates and Groups

Mike Smith reviewed the present status of the schedule for 2009 and the conflicts and the issues with the schedules and the conflicts and possible group additions. The schedule still needs tweaking but the dates and events are pretty firm except Juen at September at Laguna which .

o Survey of FF/FV schedule adjustment

The board deferred action on any changes to the FF/FV schedule pending further input from the participants.

• Banquet Review

Blake Tatum reviewed the scripts for the evening and the portions to be completed by each Board member.

• Annual Meeting Review

Mike Smith reviewed the agenda for the Annual Meeting that had previously been provided to the members.

• New Items

o AMR – 2009 Ambulance – Ian Cook

Ina Cook reported on AMR and their late arrival for Friday of the Enduro. The AMR Manager wants to contract now for the five events to be held at Thunderhill. AMR has agreed to provide compensation for being late to the Enduro.

• Liaison Check In

o E Crew Truck Update – Joe Riley

The truck has been received and is in the process of being converted for our use including the bed and equipment being transferred from the old truck to the new truck as well as  new decals for the truck, radio equipment and new lights.

The meeting was adjourned at  12:04  p. m.

Morris Hamm
Secretary