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SFR SCCA Board of Directors Minutes September 27, 2008 Location: Mike Smith’s Office
Called to order at 9:02 am.
Present: Mike Smith, Peter Nosler, Ed Railton, Dave Allen, Bryan Nemy, Sherry Grantz, Blake Tatum.
Absent: Morris Hamm.
Guests: Viet-Tam Luu, Joe Riley. • Thunderhill Report – Mike Smith
Repaving is complete. A contract has been signed with the Wind Power Company. We will have four Wind Power Stations. The BOD discussed the contract. A letter was sent by the Shelby club as a thank you for using TH for their 25th Anniversary Min-Nationals. Mike Smith indicated that he liked the new paddock cover.
• Region Administrator’s Report – Sherry Grantz
The BOD discussed on-line voting. Sherry Grantz is evaluating an email program to automate the sending of mass emails.
• Recruiting Report – Sherry Grantz
The BOD discussed the progress that Samantha is making. The Recruit report was discussed. SalesForce.com reporting was discussed. Dave brought up worker retention issues. Blake Tatum suggested that we should use designated trainers, assigned by the chiefs for each specialty, to work on better training. Mike Smith indicated that he would work on an Open House training session. Peter Nosler mentioned getting more participation from individual driver groups in the gas card program for workers. He will put an article in the wheel.
• Secretary’s Report – Bryan Nemy
The minutes for the August 25th meeting were presented for review and approval. There were some changes suggested. Upon motion by Peter Nosler, seconded by David Allen, the corrected minutes were approved.
• Treasurer’s Report – Ed Railton / Sherry Grantz
The financial reports through August were presented and reviewed. The entry fee structure was discussed since there has been a falloff in entries this year. Fees were also discussed basing on track location and looking at ways to increase entry counts. The BOD talked about aging the truck fleet and the possibility of replacing a rescue truck. Upon motion by Dave Allen, seconded by Blake Tatum, the report was accepted.
• Updates
o SSM/SMT spec tire -2009 tire rules
The national tire is the Toyo R-888. The BOD discussed a phase in point for the new tire so that racers can use up their supply of the RA-1 tires. It was decided to make the new tires mandatory after the May 2009 Double Regional. Motion to do so was made by Peter Nosler, with a second by Ed Railton, passed by the board.
o Solo Site -Alameda
Mike Smith and Peter Nosler met with Chris Cox, Rob Boynton and Steve Kupper to discuss issues. Peter Nosler later met with Milt Burleson and Jim Neighbor. The group discussed various options for an agreement with the LLC Group.
o Group 3 Meeting - Mike Smith
Mike Smith thanked Dave Allen for notes taken at the meeting. Issues are:
- Some drivers do not like running at Laguna
- Talked about no Group 3 at Laguna races
- NASPORT has inquired about returning to SCCA Regionals (11-15 cars)
o Schedule – 2009
The board discussed the latest version of the schedule with some added discussion of the Vintage races. Vintage may be run at TH in September. Bill Godwin had mentioned bringing in the Shelby Club to the Vintage schedule. We could have a separate vintage group at some regional races maybe replacing Group 3. Peter Nosler suggested adding Vintage to the FF Festival.
• New Items
o Banquet planning – Blake Tatum
The group discussed the list of comps for the Hotel. Price will be $50 with no charge for parking. We will not have a DJ this year. There was a discussion of the Award recipients for the special awards.
o Laguna Double
The entry list was 280 with 45 in Grp 1, 36 in Grp 2, 33 in Grp 3, 31 in Grp 4, 50 in Grp 5, 41 in Grp 6 and 44 in Grp 7. Paddock issues were discussed.
o $500 Discount on new Mazda - how to give out
Two $500 discount coupons from Mazda will be given away. The group discussed how to distribute.
o Military invites to Pro and Regional Laguna events – Dave Allen
The BOD discussed. This could be a good worker source.
o New show version of the Wheel
Peter Nosler will work with John Blakemore and Sherry Grantz to produce a new version of the Wheel to handout at the membership booth.
o Jumbo Teleconference and National convention format
A Jumbo Region Track will be available at the National Convention. This will be a good start for the jumbo regions to set the tone for the national organization. A motion was made by Blake Tatum, seconded by Dave Allen, to spend up to $1,500 to send Sherry to the National Convention.
• Liaison Updates
Emergency Crew Truck
Joe Riley discussed the specs for the truck. Mike Smith asked Joe Riley to get a price on a Ford F350.
Dave Allen
The group discussed trophy pickup issues. About 10% of trophies are not picked up. Dave Allen asked about naming the track or a turn at Thunderhill in memory of Phil Hill.
Bryan Nemy
Three Solo National champions from SFR were Mary Pozzi, Katie Elder and Mike Maier.
Blake Tatum
Ideas for Formula Vee Festival - $1000 in prizes
- Free test day and free entry as prizes
- 2 RDC memberships from RDC
- 2 I/O Port - $75 gifts from RDC
Next meeting October 30 at 6:00 pm at Mike’s office
The meeting was adjourned at 3:42 pm.
Respectfully submitted,
Bryan Nemy
Assistant Secretary
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