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SFR SCCA Board of Directors Minutes July 31, 2008 Location: Mike Smith’s Office
Called to order at 6:10 pm. Present: Mike Smith, Peter Nosler, Ed Railton, Dave Allen, Bryan Nemy, Morris Hamm, Sherry Grantz, Viet-Tam Luu and Ed Railton, Absent –Blake Tatum - Thunderhill Report – Mike Smith
Repaving status- New pavement will be laid tomorrow. About 80% of the curbs and verges have been rebuilt.July Properties Board Meeting – Everything on track for year. Paving is likely to cost less than budget and other savings are likely (repaving of entry road). Second canopy is being built as part of project. The track is investigating installation of wind generators for electrical generation. - Region Administrator’s Report – Sherry Grantz
Ian has talked to Infineon about the upcoming race and the attitude of the track officials was much better. The schedule for Infineon has been posted and online registration is now open. · Recruiting Report - Sherry Grantz Samantha Corbin‘s recruiting report was submitted. Samantha is providing weekly reports and doing well at contacting the people who express an interest. No tours at Thunderhill but tours at Laguna were good. She is working with the junior colleges about their auto shop students and getting them involved. Peter Nosler asked if the system could track new volunteer days to measure effectiveness. Samantha is actively pursing contacts through Craigslist and MySpace. FF Research Calls – No trends have developed from the telephone calls about reasons for not competing. - Secretary’s Report – Morris Hamm
The minutes for the June 21 meeting were presented for review and approval. Upon motion by Dave Allen, seconded by Peter Nosler, the corrected minutes were approved. - Treasurer’s Report – Sherry Grantz
The financial reports through June were presented and reviewed. Upon motion by Dave Allen, seconded by Bryan Nemy, the report was accepted. The accountant’s compiled financial statements for the prior fiscal year were presented. - Updates
- Laguna Double Regional Event
The event was very well received by all concerned and especially the East Coast Miata drivers who have spread the word about the event and the way SFR conducts their events. No special complaints were received from any groups. - Board seats for 2009 - Mike Smith
Viet-Tam Luu visited to observe the functioning of the Board and may be a candidate. Bryan still working on a Solo candidate for the Board. - SM Spec Tire - Mike Smith
The decision as to the National Spec Tire is supposed to be made Monday by the National Board and announced Tuesday by press release. Bryan Nemy reported on the possible new solo site at the Alameda Naval Air Station. An individual has agreed with the City Council to lease the property on a long term basis for a flat rental plus a percentage of the receipts from the events. Negotiations have not yet begun about use of the site by SFR’s Solo program but will begin shortly. The Board discussed the possible terms and conditions under which the region could commit to the site for a long term basis. Mike Smith will meet with the organizer of the site to discuss possible agreement arrangements. An accident occurred at another region’s event resulting in major damage to several vehicles and the event being shut down. The region adheres to the National Solo Rulebook and pays particular attention to turn around and finish lines to avoid the possibility of cars impacting other vehicles or property. Peter Nosler has mentioned that there will be a Formula Ford festival as a major event in another part of the country that conflicts with our traditional date. Mike Smith and Steve Archer are working on the schedule to avoid the problem. The Moto GP is moving to the July 4th weekend which is two weeks after our dates. Club Autosport, through Peter Nosler, is interested in possible sponsoring a race in Monterey in connection with the opening of their new facility in the area. Samantha Corbin will contact them about the possibility of them sponsoring. The sponsor program is underway and being developed. Mike Smith distributed a proposed price list for sponsoring specific events during a race weekend. · Thunderhill Event – FF/FV SplitThe event was a good regional event. The FF’s and the FV’s had separate races during the weekend instead of having a second race for each group. The turnout in both was too small to justify the split races in the future in absence of significant commitments of entrants. Peter Nosler reported on the Group 2 meeting. Patrick O’Neil has been informed that his entries will be rejected because of his lack of complying with the club PIRF values while he is on track. The situation with contacts in the group was addressed as being with the drivers – their contacts and their failure to report incidents. After a careful look at all instances of body contact it was determined that the cause is not car count, Pro Mazda or World Speed, but rather driver behavior. Mike Smith reported on the results of his quarterly telephone call with the other jumbo regions. One of the issues was the status of the national races and the Runoffs and the money being generated to the regions and the club. Entries are down significantly across the country by some 10- 20%. - Brainstorm Ideas for Group 3 Size
Mike Smith discussed the issue with several of the Group 3 entrants that the group was not consistently producing enough entrants. The Board discussed a change of classes from other groups into Group 3 to boost entrants. - Drivers Meeting idea for SM/ITA Rules
Viet-Tam Luu suggested that all SMT cars be allowed to run in ITA with no changes from SMT rules. - Liaison Check-In
- September Vintage Logistics
Mike Smith has worked with Bill Godwin about the Vintage event. Bill is setting up a car show for the Friday before the event and developing sponsorship for the event. Bill and Charley Kuhlmann have worked information about the sound restrictions at Infineon and it will be circulated to the stock car entrants. Mike Smith discussed the issue with Karen Cantu, WAP Chief, of having a commitment of certain amounts each week in cash to be distributed to workers. - E-Crew – Co-Chiefs/New Truck
Blake Tatum reported that Mike Short would like to have a Co-Chief for working with at events he cannot attend. Joe Riley is working on finding a replacement truck. Lois Ott has sent a copy of the Enduro Supps to Sherry and Mike Smith. The Board in reviewing prior entry fees at Thunderhill suggested $525 plus $100 for an extra driver and a $25 discount for one payment as the entry fee for the current year. The meeting was adjourned at 10:40 pm. Respectfully submitted, Morris HammSecretary |
