SFR SCCA Board of Directors Minutes
June 21, 2008
Location: Mike Smith’s Office

Called to order at 9:10 am. Present: Mike Smith, Peter Nosler, Blake Tatum, Dave Allen, Bryan Nemy, Morris Hamm, Sherry Grantz. Absent – Ed Railton

• Thunderhill Report – Mike Smith

Thunderhill is asking for the 2009 schedule and it has been provided. Mike has also submitted the first half of 2009 to Laguna to request dates but it is dependent on the Laguna pro dates. The dates for Thunderhill are our traditional dates based on 2008. The paving contract has been let and the cost will be less than the reserve. The problems at 8 and 14 will be addressed through off-cambering the verge with “aggressive” bumps to discourage the use of the verges.

A new paddock cover will also be built during the time that the track is closed for repaving. The Board discussed the possibility of designating the new area for car rental companies only and means of efficient use of the pavilion area and other paddock space.

• Region Administrator’s Report – Sherry Grantz

The sanction for the Hall of Fame race will be received next week. The Laguna races have 320 entries as of now. Groups 2 and 7 are filled. The MotoGP is coming shortly after our event and some paddock space is being used for the MotoGP grandstands. BayTSP is sponsoring the Laguna race and Sherry is working with them on their accommodation needs. Sherry is working with other possible sponsors and their needs for races and the costs of being a sponsor.

• Recruiting Report - Sherry Grantz

Samantha Corbin’s first report of activities and contacts was presented and discussed. The Board appreciated the activity to date and the results from the phone calls and contacts. A significant number of her contacts have indicated a desire to attend and event and receive a tour of the specialties during the event. Mike and Sherry are to work on the format of future reports to highlight the accomplishments. Samantha is developing an internet presence for the Region on VolunteerMatch and MySpace.

• Secretary’s Report – Morris Hamm

The minutes for the May 29 meeting were presented for review and approval. Upon motion by Peter Nosler, seconded by Dave Allen, the corrected minutes were approved.

• Treasurer’s Report – Sherry Grantz

The financial reports through May were presented and reviewed. Sherry stated that National’s response time and reports on dues and members were much improved from prior years and that she had no complaints. The Region is looking for a replacement for Rescue 1. The Board agreed to ask Joe Riley to investigate the possibilities for a replacement truck. Upon motion by Bryan Nemy, seconded by Blake Tatum, the report was accepted.

• Review 2008 Goals - Mike Smith

SSM Program – discussion postponed in the absence of Ed Railton.

Sponsorships – making progress toward achieving the goal but not likely to make the goals.

The Wheel – The program to meet the budget has been successful. The goal of developing criteria for success is in process. The content is on target and quite comprehensive.

Website – The ride share feature has not been utilized to date beyond one or two persons. The Region will continue to pursue the possibility.

Membership development – in progress with Samantha. Peter agreed to contact some of the members to determine their needs.

Featured Classes Program – The program is doing well and several of the classes are benefiting from the activity.

Financial – Meeting the budget as established even with reduced car counts.

Administrative – Sherry is meeting her goals.

Solo – Helping with the site fund and assisting as needed.

The Board preliminarily established attracting new drivers as a 2009 goal to focus on the ways that the region could assist in the transition from other series and classes into SCCA.

• Updates

• Thunderhill Double Regional  Festival - Mike Smith

Nothing to discuss.

• Board seats for 2009 - Mike Smith

Joe Riley is still the sole nominee as of now. Bryan is still working on a possible nominee from the Solo community.

• Reno Event update - Mike Smith

Eighty-seven entries and 94 volunteers attended the event. The event was well staged and well received.

• New Items

• Logistics for the Willows Grand Prix

Mike Smith circulated a list of the planned activities for the event and the Thunderhill 15th Anniversary celebration.

• SM Spec Tire

National is looking at another spec tire for SM for use in 2009. Toyo may be phasing out the current tire and a replacement will need to be found.

• FF Phone Calls to Non-Participants – Results?

The initial contacts of the drivers are too preliminary to allow for conclusions to be drawn. A significant number of the drivers could not be contacted due to information. Peter Nosler will work with Samantha to generate better contact information. Samantha Corbin will continue to make contacts of the drivers.

• Liaison Check-In

• Solo Long Term Site Progress

The site at Golden Gate Fields will not be available from September  into June as GGF picks up the Bay meadows race dates. Essentially the track will close for the County Fair season. There is a possibility that some of the parking lot will be used for storage of horses and/or feed.  Bryan is working on the possibility of using the Alameda NAS for solo sites.

• Sacramento Street Survival Program

Bryan is working with the Sacramento chapter and RJ about the program. Bryan is working to develop a possible program at Thunderhill for the Region.

The meeting was adjourned at  2:32 pm.

Respectfully submitted,

Morris Hamm
Secretary