October 2007 Minutes PDF Print E-mail
Written by Administrator   
SFR SCCA Board of Directors Minutes

October meeting held on November 1,  2007

 

 

Location: Mike Smith’s Office – Saratoga

Called to order at 6:07 pm by Mike Smith

Present Mike Smith, Morris Hamm, Bryan Nemy, Peter Nosler, Ed Railton, Dave Allen, Sherry Grantz,  Blake Tatum

·        Thunderhill Report – Mike Smith

The track is operating ahead of budget by about $31,000. The issue of other sanctioning body decal on cars was discussed. The NASA 25 hour race will be occur in early December.

·        Region Administrator’s Report – Sherry Grantz

The ASC organization wants to continue to participate on some weekends with our events. The inquiries about the Drivers School have begun and the 2008 schedule. The $15 membership has begun. We will need to have the Solo chapters send the payment with the paperwork to assure proper credit and accounting.

·        Secretary’s Report – Morris Hamm

The minutes of the September 20, 2007 meeting were read. Upon motion by Dave Allen, seconded by Ed Railton, the minutes were approved.

·        Treasurer’s Report – Ed Railton

The Region is owed about $20,000 from the San Jose Grand Prix that needs to be collected. Sherry will work with RJ to collect from the organizers. Upon motion by Peter Nosler, seconded Dave Allen, the report was approved.

·        Ballot Counting

The ballots for the Board of Directors will be counted on November 14 at Pablo’s Pizza in San Ramon.

·        Recruiting Report – Sherry Grantz

Sherry presented the proposed job description for the Volunteer Development Manager. The board discussed the position and the responsibilities necessary to fill the position. The issue will be discussed at the Annual Meeting.

Updates

·        Recap Laguna Double Regional – Mike Smith

The event produced the best revenue of the year and was overall success. The Board discussed the on course contact and what can be done with repeat offenders. It was felt that peer pressure works best to curb the contacts. The driver that caused trouble for the rangers will not be allowed as an entrant at future events.

·        Recap ALMS – Mike Smith

Laguna will be adding asphalt to better accommodate car races

·        2007 Banquet – Blake Tatum

Blake reviewed the banquet plans and timeline for organization and received comments from the Board about matters. The schedule will follow the format as used last year.

·        2007 Awards – Board

The Board discussed nominees for various awards and decided on recipients.

·        Solo Site Search – Mike Smith and Peter Nosler

Gilroy Gardens is interested in hosting events. Peter will be discussing further with the management to see if an arrangement can be reached. Bryan reported that Golden Gate Fields is interested in along term arrangement with the club for staging events. The parking lot is being resurfaced and Bryan would like to assist in the selection of pavement if it will improve the functionality of the lot for Solo purposes.

·        Hall of Fame Program – Morris Hamm

The Committee will begin meeting early next year to select the 2008 class of inductees. The Board suggested that the Dedicated Workers be recognized at the HOF Dinner as a small part of the program.

·        Drivers School Review and Plans – Peter Nosler

There will be two offsite ground schools. The instructors plan on using videos to illustrate the lessons. There will be six hours track time available for each entrant at the school. The locations of the ground schools will be determined based on last year’s entrants and their addresses. There will be instructor class with the ground school. Peter expects the school plans to be in good shape by mid-January.

·        2008 Schedule – Mike Smith

Mike reviewed the proposed schedule and received comments from the board. Feature Class Test Days – will be scheduled once the schedule is finalized.

New Business

·        ITE Feature Race – David Allen

The ITE event at Laguna went well. Some people came for the enduro and the feature race. About 16 additional cars entered for the feature race. The feature race awards reflected the cultural differences of the group. David plans on carrying forward the spirit of the event into the next year.

·        2007 Annual Meeting Agenda – Mike Smith

Mike presented the proposed agenda for the Annual Meeting and the outline for the financial presentation.

·        Board Liaison Reports

Pace Car Update – Mike Smith Postponed discussion until December. The car needs to be replaced. Volunteer Points – The unpaid photographers are being treated as volunteers for points purposes so that they can receive shirts designating them as volunteers.Childcare at Thunderhill – Blake is in discussion with Dave Vodden about the track providing childcare at Thunderhill on a regular basis for an additional charge.Membership – Dave Allen is pursuing a candidate for Membership Chairman.Flagging – Alan Steele will be the new Flag Chief for 2008.Adjournment at 10:36 pm, motion by Dave Allen, seconded by Ed Railton.Respectfully submitted, Morris HammSecretary 
Last Updated ( Wednesday, 19 December 2007 )