BoD Meeting Minutes - February 19, 2007 PDF Print E-mail
Written by Sherry   

February 19,  2007
Location: Mike Smith’s Office – Saratoga

Called to order at 5:20 p.m. by Mike Smith

Present Mike Smith, Morris Hamm, Bryan Nemy, Peter Nosler, Ed Railton, Dave Allen, Sherry Grantz.

Five-minute updates

Thunderhill Report – Mike Smith

Mike reviewed a proposal from Thunderhill about having track champions for each SCCA class as a Thunderhill concept an operation.

Region Administrators Report – Sherry Grantz

Status new building – Sherry circulated pictures of the new office. It remains on schedule for occupancy in March.

Driver’s school at 78 entries with a few more expected by the event date. Vintage entries are coming as are for the Double National. Anticipate usual number of entries.

Jim Julow’s Visit

Jim Julow is coming to the Double National. Board felt it would be better if the visit was postponed until a date later in the year when more members would be present. Peter Nosler was to discuss with RJ about the visit.

Supps Status – FF Fuel Rule

The annual supps have been approved by Topeka and have been posted. Peter Nosler submitted a revised fuel rule for FF/CF. The rule will be added to the supps as soon as approved.

Secretary’s Report – Morris Hamm

The minutes of the January meeting were reviewed. Motion by Peter Nosler, seconded by Bryan Nemy to approve. Passed unanimously.

Treasurer's Report – Ed Railton/Sherry Grantz

The treasurer’s report for January was reviewed including the balance sheet and the final annual budget. Motion by Dave Allen, seconded by Ed Railton to approve the report and the budget. Passed unanimously. Sherry Grantz also presented a comparison of results for prior years by category.

March TH National class groupings – Board

The Board reviewed the schedule for the Double National and the comments of entrants concerning the class groupings. Under the GCR, the Board could not act to change the schedule and groupings because entries have been accepted. The Board agreed to monitor the entries in the classes and to recommend to the Chief Steward any changes that might be advisable based on entries and groupings.

Mike Smith distributed the proposed financial arrangement with Reno Region about the Double National for Board approval. Reno Region agreed to provide 8 workers and receive 10% of the profits.

Updates

New web design program – Sherry Grantz/Bryan Nemy/Blake Tatum

The content has been moved over and old material has been deleted. The project team is building links into the materials and cleaning up the broken links. Sherry is assisting with identifying the material that needs to be linked. T&S results are now being stored on MyLaps and the Region will not be storing that material.

New Wheel publication – Peter Nosler

Comments have been favorable so far. The next cover will be Solo and the next one from the School or a worker. The cover content will be changing from all race cars. The Board expressed its appreciation to Peter and John for the re-design and applauded their work.

Thunderhill Repeater – Ed Railton

The repeater should be installed on time, the parts have been ordered and Shannon Ell is working to install.

Radio Tuning – Ed Railton

The radios are being tuned and completed in time for the first event.

Feb 3/17th Workshop Recap - Board

Mike Smith has asked the workshop leaders to provide reports of their events as to what worked and what did not. The increased turnout was largely due to John Speer’s efforts in getting people to attend and is working with the attendees to be at the next event. John believes that additional sessions can be held during the year. John also expressed a concern about getting the new people integrated into the system after the training. Mike, Sherry and John will be working on a plan for the first few events including a possible buddy system.

Final sign off on 2007 Goals, R&D Budgets, Capital Budgets - Board

The 007 Goals, Capital Budget and R&D Budget included in the January 27 minutes as preliminary were approved. Board liaisons were requested to bring their plans for promoting their classes to the next meeting. It was suggested that the persons responsible for the goals develop benchmarks for monitoring progress in meeting their goals on a quarterly basis.

Meeting with Bryan Nemy/Mike Smith and Ed Runyon re Solo long term site
Mike Smith proposed to Ed Runyon that the Board work for the Solo community in locating potential sites for consideration by the community.  

SSM program goals – Ed Railton

Ed Railton reported that the engine contractor would have two sealed engines available at future events. Ed has discussed with Dave a contract with the Region and he is agreeable. Dave will quote a price on the cost of building a motor for the region for sale. Tech will need to monitor the timing setting for the motors. Dave has agreed to limit the program to motors in the same horsepower range as the Region’s regardless of who provided to.

Feature class program – Blake Tatum

Blake Tatum reported through Mike. Blake has asked whether the FV feature race could be moved to be part of the Formula Car Pacific Coast series. The board felt the race should remain as scheduled unless Formula Car can give us some publicity and support. Mike Smith needs to locate a person to promote the SRF program.

Board Liaison Reports – All

Bryan Nemy reported on the National convention. Most regions had the same issues as did SFR. Pro Racing was a consistent topic of concern at the convention.

The Board approved a policy that new volunteers be given a one time only temporary membership at the cost of the Region. The Secretary will keep records of the memberships issued and no additional temporary membership will be allowed to such persons at any time.

Executive Session-All

Correspondence-All

Letter received from Sacramento Chapter transmitting their financial statements as had been requested.

Thunderhill and SFR have entered into an employee leasing service agreement to provide legal relationship concerning Thunderhill paying for the salaries of Sherry and John and being reimbursed by the Region for the salary costs of the employees involved.

Comments for the Good of the Order

Peter Nosler reported on his discussions with Telo Stewart about a group of Pro Formula Mazdas running with SFR as part of another race group. The Board was open to the concept and would work with Telo on available dates for the additional entries. Mike Smith was to discuss with Steve Archer about the impact and what events would work best.

Adjourned at 9:35 p.m.