BoD Meeting Minutes - October 23, 2006 PDF Print E-mail
Written by Sherry   

October 23, 2006     6:32 p. m.
Location: Mike Smith’s Office

Present – Mike Smith, Dave Allen, Morris Hamm, Bryan Nemy, Peter Nosler, Ed Railton, Blake Tatum, Sherry Grantz, Bill Godwin

Five-minute updates

o    Thunderhill Report – Mike Smith

The track is operating pretty close to budget and should be on target for end of year. The track is working on the fence at grid and tech, additional safety fencing and an additional septic system. The office construction is underway as the concrete pad is being prepared for pouring. The track is still working on solutions to the Turn 1/Turn 15 issues.

o    Region Administrators Report – Sherry Grantz

The ballots for the election have been mailed to all members. The Board congratulated Sherry for the innovative ballot eliminating the envelope. Ballot counting will be on November 14 at Pablo’s Pizza in San Ramon. Sherry thinks we need to propose a Bylaw change to eliminate the need for ballots in uncontested races and allow for use of the internet for information and balloting purposes with the change to be voted on next November.

The Supps for 2007 will need to be adopted by December and that the Board should start considering any changes. Sherry will propose a change to the trophies to eliminate all entrants in smaller classes getting a trophy.

Recap

o    Feedback on 2007 Schedule

The feedback so far has been positive from the people who have seen the schedule. Most flag personnel feel that the NASCAR event should be dropped as the schedule provides.

o    Laguna Vintage

Actual entrants for the event were 178 which was less than budgeted but the increased entry fees made up for the difference. The final result should be about as originally projected. Bill Goodwin reported on the event as being successful. The ads for the event in April, 2007 have been inserted into various publications and Bill is making contact with participating groups and classes to make them aware of the change in the event schedule. Bill concerned about the level of aggressive driving and ways to control it. He also suggested that the BMW group if present be given their own session for all days including test days. Bill would like to invite other groups to boost entry levels.

o    Laguna Double Regional

Successful, busy weekend. Light worker counts. Some of the SM drivers were upset over the split time on Friday and only getting 10 minutes for each half of the split group.

o    ALMS

Good event and worker turnout in all needed specialties. The dinners Friday and Saturday nights went well. The schedule this year got the workers off track earlier. Some problems with the Friday lunch due to being behind and having to wait around unnecessarily.

o    Staffing for upcoming weekend

Liaisons need to work with their specialties to determine worker turnout and report back on Tuesday.

o    Plan for Annual Meeting Agenda

Mike will work on agenda for meeting and circulate. The first meeting for the new term will be December 9 at 9:00 at Mike’s office to work on 2007 plans and goals.

Secretary’s Report – Morris Hamm

Motion by Peter Nosler to accept minutes of September 18, seconded by Dave Smith and passed.

Treasurer’s Report – Ed Railton/Sherry Grantz

The September results of operations were submitted and reviewed. Ed Railton, Treasurer noted that some expenses related to the Vintage event had not been paid. Dave Allen moved to approve the Treasurer’s Report as amended, seconded by Blake Tatum and unanimously adopted.

2006 Board Liaison Reports – All

o    Awards Banquet – Final Planning

§    Status of Trophies and Worker Awards

Blake Tatum presented a listing of the trophies and proposed recipients for consideration and review. Peter Nosler will get individual trophies for the recipients of permanent trophies to keep. Peter presented proposed class trophies. The board voted to adopt the glass trophy with photographs with larger trophies

§    Review overall Banquet plan and timeline

Blake Tatum presented the proposed outline of the banquet program and awards.

o    Off Season Radio Tuning & Thunderhill Repeater

Ed Railton has discussed the idea of radio tuning with Kevin Cullen. Ed and Mike Smith will discuss Laguna’s setup with Jeff Olinger this coming weekend to see what can be done at Thunderhill.

o    Social Trailer

Social has located a trailer for $3,800 with a donation of $2,000 toward the costs so the net cost would be $1,800. Ed Railton proposes to buy the trailer for social as presented with the trailer to be stored at Infineon and the old trailer sold. Blake Tatum moved to buy the trailer as proposed. Seconded by Dave Allen and unanimously adopted.

o    Liaison Reports

Reports from Board members about their liaisons and needs.

Key Goals Updates – All

o    Focus and grow key groups/classes in both Purpose Built and Street Car- Blake Tatum/Peter Nosler

Have scheduled test sessions for highlighted groups next year and will discuss rest of proposal for next year during the planning session for the Board.

o    Develop and foster growth in a true Spec Miata class – Ed Railton/Mike Smith

Ed Railton is ready to move forward with trying to make Sealed Spec Miata as a class by next year. The Board requested that proposed regulations for the class be drafted for the class and presented.

o    Develop a volunteer management and recruiting process –Sherry Grantz /Dave Allen/Mike Smith

Interviews are scheduled for November 5 for the first round of 5 candidates to be interviewed in Chico to determine quality of candidates. Some members have applied for the position in response to the ads but who has qualified for the interview process.

o    Design and implement an updated new web design program – Sherry Grantz/Bryan Nemy/Blake Tatum

Final design has been approved and the company is working on implementing the design and the technical aspects. Expected implementation is January 1 with the completed design. The Board requested a URL to be able to view the process and Sherry agreed to provide.

o    Develop and implement a new Wheel publication – Peter Nosler/Sherry Grantz

Peter Nosler proposed a planning session for The Wheel to lay out how and when articles will appear for the next year. The Board will consider the issue at its planning session and

Correspondence-All

Adjourned at 11:16 p.m.

Respectfully submitted

Morris Hamm, Secretary