Minutes of SFR SCCA Board of Directors Meeting

June 19, 2006 at 6:25 p.m.

Hawthorne Suites, Fremont

Present – Mike Smith, Dave Allen, Morris Hamm, Bryan Nemy, Peter Nosler, Ed Railton, Blake Tatum, Sherry Grantz

FIVE MINUTE REPORTS

Thunderhill Report

Runoffs areas in 11 and 14/15 – Vodden asked to resolve issue with self-policing solution –suggestions include Astroturf on edge, breakaway barrels, chains, freeway bumps Task force – Peter Nosler, Ed Railton and Morris Hamm to work with Dave Vodden to arrive at solution to issue

Paved area outside Turn 10 adds paddock for use. Additional pavement may be installed for paddock/Solo events. The Sacramento Solo chapter has contracts for next years that preclude total use for their events. Will look into use by Sacramento if additional paving installed.

Region Report

Sherry presented schedules for August race and June 30-July 2 with change of 6 and 7 for race and qualification.

Thunderhill Regional

Garage rentals – not entirely used for weekend. Suggestion to advertise availability of garages on race weekend. Larry Bacon was at work the next day after his weekend accident.

Report on Wine Country

Short of headsets for use during weekend – too many being repaired. Mike Smith to discuss situation with RJ. Communications asked for two headsets with long cords for Turns 5 and 9 for black flag use. Sherry had proposed form for use. Peter to reconcile with contract and actual conditions.

Secretary’s Report

Dave Allen moved to approve minutes of May meeting as submitted and correct. Seconded by Peter Nosler. Passed.

Treasurer’s Report

Ed Railton presented reports for May, 2006 and the accountants’ compilation report for the December 31, 2005 fiscal year. Dave Allen moved to accept Treasurer’s Report for May. Bryan Nemy seconded. Passed unanimously. Received and accepted the compilation reports.

Development Accounts

Mike Smith presented proposal for development funds for Spec Miata, development of the Website and The Wheel, development of racing classes and member development. Discussion to develop scenarios for future actions and possible results and to plan accordingly.

BOARD LIAISON REPORTS

San Jose Grand Prix -Approaching and the plans for dealing with the prospects developed at the event was discussed. Dave Allen will be manning the booth during the event.

Moscone Auto Show – Now in small area (200 x 220 feet) downstairs where we were before. Board suggested a small area using the Pace Car as the show car and minimal volunteers.

Gas Cards – Presented proposal for using VIP points for purchase of gas cards. Board agreed to investigate the proposal and consider implementation., Mike Smith described the differential gas card program used at Thunderhill. Further discussion at next meeting.

Emergency – Dan Kenber has new job. Mike Short will be new Chief of Emergency.

Child Care – Blake has article for The Wheel for printing. Child care hours are 7:30 a.m. until after last event of ay. Blake would like donations of toys and games for child care.

Rallycross – National event at Thunderhill is on.

Sacramento Chapter - Charity Event was a success. Trying to get more events at Mather and McClelland.

Registration – Needs to take over printer use and care.

Paddock – Dave Draper doing well at Thunderhill by himself. James Alit is overall chief but mainly concentrates on Laguna and Infineon.

Trophies – Departure from Eagle is progressing and is mostly complete. Accounting will occur between Sherry and Tom for final costs of last year. Sherry will get invoice copies for Eagle.

Sound – Sound shed at Thunderhill is working well and they are pleased.

RDC – Working with Tech and Dave Vodden to correct scale pad installation. RDC will correct.

Timing – Leslie Berry is working in Timing to assist Mike Smith with timing operations. The Board expressed its appreciation for her assistance and welcomes her return to the Region. Board approved exploring sale of old timing van.

National Office – Indications of interest in the purchase of Enterprises are being solicited. Barb Lundquist has left the National office as part of recent staff reductions.

KEY GOALS

Key Groups/Classes – Blake Tatum and Peter Nosler – Blake presented ideas for fostering interest in various classes and groups including one day events for classes and feature races.

True Spec Miata Class – Ed Railton reported on Thunderhill meeting, about 12 people in attendance. Has a possible customer for one of his motors.

Volunteer Management and Recruiting - Sherry Grantz and Mike Smith have been working on schedule of activities and the ways in which an assistant could be of benefit. A job description will be developed from the proposed duties for projecting the salary cost of the position.

Awards Banquet – Blake Tatum Need to assure supply of trophies for banquet that will be delivered timely.

Event trophy specs- Peter Nosler presented examples of new trophies – engraved wood for national events, Lucite for regional events. Examples were favorably received by Board. Administrative services will handle out trophies. Peter will assure that trophies are delivered to track. The relationship with Eagle has been terminated after the ownership change.

Web Design – Brian Ghidenelli is assisting with re-design of website by researching open source web design page software. Brian believes that the system could be re-designed for less than projected. Team members will be working on discussion of which software best serves the needs of the Region.

The Wheel – Peter Nosler has been with John Blakemore and Victory Lane publisher Dan Davis to discuss implementation of requirements established by the Board. John has Solo editor to provide coverage of Solo events and is looking for an event reporter that will cover racing events. Captioning will be included in August issue of The Wheel. Mike Smith suggested that the requirements be incorporated into goals to be attained within set times by John.

Adjourned at 11:13 p. m.