SFR SCCA Board of Directors Meeting Minutes December 17, 2005
Mike Smith's Office, Saratoga
’ Call to Order - 9:02 AM -- Smith | Three-minute updates |  | Auto Show Update (Conference Call) Bryan Nemy |
| | Barry Chafin update 240 passes handed out, 109 hours booth duty for volunteers, bought and used a large screen TV for videos, lots of club member support. The event came in under budget got sponsorship of $1,300 for sale of booth. Barry will do post mortem and develop recommendations probably will scale back . The present 3000 sq ft and 40 cars too much can do in half the space, reduce security exposure protect cars but encourage people to come in space and participate, budget $5,000 actual costs 5527.41 with additional 1,300 in income from vendor display income so under by 772.59, generated 225 leads not all good, 125 good ones, 20 legitimate prospects, MS track prospects to see number that join, report in February of outcome from prospects. Barry to supply names by email to Mike Smith, concours maintained on roster of volunteers, vendors will supply the names of their people, Mike Smith will work on sending out thanks. Peter Nosler did we do loop of race, etc? David Allen got good DVD's from National which we used in booth, Big TV was helpful in drawing people into booth, Sherry Grantz to get contact info to National to track responses, Dave Allen will follow-up with calls to prospects. |
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| Thunderhill Report Mike Smith |
December not busy year will be ahead of budget on sales and expenses, January meeting will be weekend of January 23, David to recommend dividend payment same as prior years - $50,000, expects to approve. | Region Administrators Report Sherry Grantz |
Butte College Motorsports will do autocross on 12/22, working on NORPAC about 80-90% of time for next week, not taking week off between Christmas and New Years will take days off in January after NORPAC, submitted designs for pins for 2006, approved by Board for 2006 | Banquet review and 2006 plan Blake Tatum |
Discussion of good and bad points about the 2005 banquet from all present. Everyone agreed that banquet was a success. Needs a stage and better sound equipment. Make sure everyone that wins an award is photographed for Wheel. Better backdrop for awards. Better stage. Attendants to help guide recipients on and off stage. Same time for 2006? Last event is 27,28 and 29 in October and banquet on November 18 at San Ramon Marriott. | Use of VIP points for equipment Mike Smith |
Proposal to expand beyond current merchandise per RJ use of 25% of VIP points previously considered and rejected, Board rejected idea of expanding program beyond current merchandise. | Renew Draft program for 2006 Mike Smith |
Is usage generating new volunteers? Rules one day of volunteer work earns ½ day of test day. Peter Nosler continue for another year. Motion by Dave Allen/Second by Ed Railton to continue for another year. Passed. | National Report RJ |
RJ elected Vice Chairman of BoD, Chair of Compensation Committee. Bob Introne new Chairman formerly RE ofNew England Region, former Air Force weatherman, state legislator. Insurance costs up 3% for 2006. Topeka developing matrix of costs. Solo being urged to adopt stricter standards for safety because of 2005 losses. New insurance program for officers and directors will be available for regions to purchase. Region should purchase coverage when available through Mike Smith and Sherry Grantz. Sherry Grantz to submit request to Howard Duncan to be on Rallycross board. Board members continue in positions Roger Eandi Court of Appeals, Russ McHugh Club Racing Board, Gary Meeker Executive Steward NORPAC, Bryan Nemy Solo Site Committee. Possible divisional tow fund to be discussed at NORPAC. Topeka evaluating the pro racing school licenses for effectiveness. Pro solo and Tour fees increasing $3. Heartland Park will be great place to race staff much more willing to help. Gary Pitts remains as interim President. Mike Smith reviewed sanction fees increase ($150 per event) and concern of region about continuing to support Pro Racing with Club funds. RJ says national board has taken position of Pro Racing being self sufficient by end of 2006 or will be severed. Reviewed insurance rates - $1 per car increase. | 2006 NorPac Convention Peter Nosler |
Sherry Grantz demonstrated credential holders. Registration count about 91 as of meeting. Have received $8,450 of $12,000 sponsorships needed to offset income will get remainder before convention. Peter Nosler reviewed schedule of events for convention. Sherry Grantz to send list of registrants to Mike Smith. Congratulations to Peter Nosler for organizing and working so hard. | Oil Recycling Champions Peter Nosler |
Peter Nosler reviewed history of grant program. Peter Nosler reported that the audit is still in process and under discussion with the Agency. | Secretary's Report Barbara McClelland via Morris Hamm |
Presented minutes of November 19, 2005 Board Meeting and Annual Meeting. Motion by Tatum Second by Peter Nosler to accept Board meeting. Passed. Annual minutes distributed to members for review and comment. | Treasurer's Report November 2005 Sherry Grantz |
Peter Nosler requested that prior entries be summarized for comparison. Peter Nosler moved to accept report as presented, second by Railton. Passed unanimously. | 2006 Board Liaison assignments Mike Smith |
Mike Smith presented list of specialties and proposed Chiefs, Primary Assignments and Partners. Issues to be resolved between Liaison and Partners and only come to board when absolutely necessary. Liaisons are to contact and name Chiefs themselves. Names to be provided to Mike Smith as appointed. Deadline for all appointments is January 9. 2006 Board Liaisons |
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| Specialty | Primary Board Member | Partner | Announce | Dave Allen | Peter Nosler | Banquet | Blake Tatum | Peter Nosler | Business Office | Mike Smith | Peter Nosler | Chaplin | Bryan Nemy | Morris Hamm | Child Care | Blake Tatum | Dave Allen | Club Ambassador | Dave Allen | Bryan Nemy | Comp Director | Mike Smith | Peter Nosler | Concours | Dave Allen | Bryan Nemy | Course Marshals/Equipment | Morris Hamm | Dave Allen | Drivers School | Peter Nosler | Blake Tatum | Emergency | Blake Tatum | Ed Railton | F&C | Peter Nosler | Blake Tatum | Grid | Blake Tatum | Morris Hamm | Legal Matters | Peter Nosler | Mike Smith | Membership | Dave Allen | Bryan Nemy | Moscone Auto Show | TBD | TBD | Official/Driver of the weekend | Morris Hamm | Ed Railton | Paddock Marshall | Dave Allen | Ed Railton | Pit Fire | Blake Tatum | Dave Allen | Points | Mike Smith | Bryan Nemy | Race Admin/Reg | Morris Hamm | Blake Tatum | Race Chairman | Ed Railton | Mike Smith | Radio Tech | Ed Railton | Mike Smith | Rally | Bryan Nemy | Sherry Grantz | RDC | Bryan Nemy | Dave Allen | Secretary | Morris Hamm | Bryan Nemy | SFR Properties | Mike Smith | Ed Railton | Social | Ed Railton | Mike Smith | Solo II (all) | Bryan Nemy | Ed Railton | Sound | Dave Allen | Blake Tatum | Starters | Dave Allen | Mike Smith | Stewards | Mike Smith | Peter Nosler | Tech | Peter Nosler | Blake Tatum | Technology (office/web/) | Bryan Nemy | Mike Smith | The Wheel | Ed Railton | Sherry Grantz | Timing & Scoring | Mike Smith | Bryan Nemy | Track Contracts | Peter Nosler | Mike Smith | Track Liaison Regional/Pro | TBD | TBD | Treasurer | Ed Railton | Sherry Grantz | Trophies | Peter Nosler | Dave Allen | Vintage | Bryan Nemy | Blake Tatum | Volunteer Incentive Plans | Mike Smith | Sherry Grantz | WAP | Ed Railton | Mike Smith | Worker Trans | Morris Hamm | Dave Allen |
| Chief appointments |
Chiefs Meeting set for January 21 tentatively at San Ramon Marriott in the afternoon. Blake Tatum will work with Jim Keane to develop another site at San Ramon, Pleasanton. Liaisons invite Chiefs and Chiefs invite co-Chiefs. | Key Goals for 2006 Mike Smith | | Review, discussion, and leader selection |
Mike Smith presented suggested goals for Region for 2006. Ed Railton discussed concept of Spec Miata class and restricted preparation rules. Ed Railton to work on Spec Miata. Worker incentives to be reviewed with Dave Allen and Mike Smith. Peter Nosler and Sherry Grantz to work on The Wheel format. Blake Tatum to work with Bryan Nemy on Website design and function. | 2006 Budgeting Mike Smith/Sherry Grantz | | Recap of car counts by class-Mike Smith/Sherry Grantz |
| 2006 SFR Supps-Sherry Grantz |
Ed Railton proposed a self regulated unofficial class for Miatas for trophies to be supplied by a sponsor. Engines will be shipped to engine builder in Reno for dyno testing and sealing. Details to be prepared by Ed Railton and circulated to Board members. Sherry Grantz reviewed proposed Supps. FC has requested to be moved to Group 4 during year. Peter Nosler to discuss with Steve Archer. Dave Allen questioned the entry fee for Regional/National versus dual entry. Mike Smith to review with Steve Archer. Point system for Spec Miata T reviewed and adopted by Board. BoD reviewed Dual Entry Statistics for last three years. 2005 had 12.9% dual entries. | E Crew capital request Blake Tatum |
Dan Kenber and Ralph Baldwin presented a proposal for changes to emergency equipment to upgrade system. Total cost of about $40,000 for the upgrades. Motion by Nosler to upgrade water suppression system for two trucks not to exceed $40,000 for equipment and installation. Second by Allen. Recommendation by Smith to check out Cascade before final commitment, particularly with selection of alternative sources for same equipment to report to Blake Tatum who will approve for BoD. Passed unanimously. Motion by Bryan Nemy, seconded by Morris Hamm to purchase the Ankus rescue tool for a maximum of $9,000. Passed unanimously. | BoD meeting format, schedule, and location for 2006- Mike Smith |
Monday evenings. One Saturday per quarter. January 21 at 9:00 for first meeting. February 20 at 6:00 March 27 at 6:00 April 29 at 9:00 May 22 at 6:00 June 19 at 6:00 July 22 at 9:00 August 28 at 6:00 September 18 at 6:00 October 23 at 6:00 November 18 at 8:30 December 18 at 6:00 | Executive Session-All |
| Correspondence-All |
Received thank you note from Barbara McClellan for recognition at banquet. | Adjournment |
Motion by Allen to adjourn, seconded by Railton. Passed. Adjourned at 4:03 pm. | 
