Mike Smith's Office, Saratoga

¢ Call to Order - 1:08 PM -- Gordy

Attendees: Board of Directors
R J Gordy - Regional Executive
David Allen - Director
Barbara McClellan - Secretary
Bryan Nemy - Director
Peter Nosler - Director
Michael Smith - Treasurer

Guests
Sherry Grantz - SFR Regional Administrator

¢ Visitors' Reports

¢ Vintage Update -- Goronsky via Gordy
About 100 entries to date--par for this time. It will be the œRunoffs that Never Happened.� Test day on Fri. Oct. 28 will be at 92 db sound level and this is being publicized. Asked if Vintage is renting the Media Center? Action: Gordy/Grantz to follow up. Consider having wristbands and waivers signed at bottom of hill. Action: Gordy to follow up.

¢ Solo II Update -- Nemy
Steering Committee voted unanimously to purchase the same software National uses (AXW Software) to automate T&S, which will require fewer workers. Will purchase two laptops for the motor home and a waterproof laptop for Registration. Will be using a bar code process. Cost is about $6500 for everything. Need source for waterproof laptop; need bar code scanners and printers. Nosler recommends not paying more than $400 for a laptop. Action: Nemy to follow up with Nosler for source.
Nationals in Topeka had tough competition. SFR didn't do as well as in the past. National site committee meeting was held there. Nemy is putting together a database for types of sites used throughout the country. This will help with contacts and will showcase Solo II.

¢ Drifting Update -- Nemy
Still trying to get Candlestick; nothing else happening. No SCCA sanctioned event on the schedule. Would like to have an event on Nov. 12, but no date or site set. Before sanctioning by SCCA will need to have SCCA insurance and signed waivers. Everything needs to go though Region office. Initially we need to have SCCA Safety Steward(s) in attendance.

¢ Rally Update -- Nemy/Grantz
School last weekend canceled due to lack of enough entries.Concentrating on Nov. 6 event since cost is about $600 per event. Over 50 entered for the TH Oct. 1-2 event. Solo II voted to loan the T&S motor home for Nov. 6 Rally Cross; this will get Solo II people to attend. Skylar Stein was able to obtain 500 printed post cards advertising event for $89. Grantz has completed road rally financials after all receipts submitted for Bishop and Gold West rallies and accounts have been sent to Road Rally Chief and Rally Cross Chief.

¢ Concours Update -- Gordy
Nothing new to report; to give a year-end wrap up next month.

¢ Competition Director Update -- Archer via Gordy
Very tentative schedule distributed for discussion; not for publication since it is so preliminary. Archer's priorities are for SFR to do OK financially, not burn out workers, and balance at all tracks. LS will not be available May-June-July due to track repaving. Gordy pointed out that with the high interest in renting garages at TH, SFR might want to rent a block at Infineon and sublet.

¢ National BoD Update -- Pitts via Gordy
Gary Pitts is interim President until a new National President is selected. Hope is to have someone seated by the end of the year; many resumes have been received. Five members of the National BoD are reviewing. If no one is identified, then will use a search firm.
Toyo tires has been selected for the SM National class; no announcement on the SRF tire. Bull Dog Motor Sports has been appointed the Customer Service Rep for FSCCA and SRSCCA.

¢ Thunderhill Report -- Smith
Sales and profits through Aug. are ahead of budget. The new garages and asphalt are complete and garages being rented--some weekends have all 20 booked. Track has been re-striped and curbs repainted. Runoff paving has been added to Turns 8, 11, and 14, but will not endure if used as track since it is only half the thickness of the track asphalt. BoD to discuss with Stewards at Sept. 30 meeting how to enforce keeping cars from using. Bots Dots will be added. Change in the Williamson Act in 2004 has caused a halt on the permit for the new SRF/TH gate office. Vodden working with Glenn Co. to resolve. In conjunction with Butte College, Vodden is teaching a class on Motor Sports Dynamics on Wed. nights at TH. Twenty-two students are preparing a Honda S2000 for the 2006 SCCA season.

¢ Region Administrators Report -- Grantz
Copier rental at LS is $400; Smith suggests buying $200 copiers and taking a new one to each event with the owner who takes it keeping it afterwards. Worked with all region BoD candidates to get their documents submitted correctly and on time. Database from National has been very accurate for the past two months; able to import it without problems. Now providing additional reports of new members, address changes, etc. that may be useful. All remaining club racing event schedules have been finalized and sanction numbers obtained. Working with RDC to get Enduro entry forms, Supplementary Regs and instructions finished and posted on web. Working directly with new volunteers and those who have just completed tours to help them be accepted by the crews they choose. It is still difficult for new volunteers with no racing experience to be integrated into crews. Chiefs are not always proactive on teaching volunteers who may need extra instruction on how things are done.

¢ Secretary's Report -- McClellan
Motion (Smith/Nosler): To approve minutes from 8/29/05 BoD Meeting.
Passed--Unanimous

¢ Treasurer's Report -- Smith
Operations P & L Statement (Year to Date) through August 31, 2005

1. Club AdministrationActual Budget
Income (dues, etc.)$ 71,816 $ 67,451
Expenses (payroll, overhead) ( 87,929) ( 92,344)
Total Club Administration ($16,113) ($24,893)

2. Road Racing Program
Event Net Income$231,770$245,864
Income (transponders, etc.)3,2823,875
Total Event Income$235,052$249,739

Road Racing Non Event Expenses ($110,362) ($99,406)
Road Racing Total$124,690$150,333

3. Other Income and Expenses
Income:
Oil Recycling Program $ 53,817 $ 16,920
Expenses:
Wheel( 39,088) ( 44,240)
Banquet( 9,892) ( 13,064)
Total Other Income and Expenses $ 4,837 ($40,384)

Total YTD Profit thru 8/31/05 $113,414$85,056

Adjustments to actual due to timing ($19,727)

Adjusted income$93,687$85,056

Motion (Allen/Nemy): To approve Treasurers Report as of August 31, 2005.
Passed -- Unanimous. McClellan asks status of SMC Budget; Smith is gathering data.

¢ Old Business

¢ 2006 NorPac Convention -- Nosler
Not much happening to date, but will be shifting into high gear regarding raising donations. Peter Hylton is a confirmed speaker.

¢ Infineon 9/3-4 Regional Recap -- All
Customer service at the concessionaire stand was lacking. There were over 400 entries; paddock worked fairly well. There were T&S problems at this event. Grid person printed out an erroneous qualifying sheet causing a couple of drivers to be in wrong positions for their race.

¢ SMT -- All
As a result of the drivers meetings, Smith is talking with Bob and Vivian Stegall about going deeper in the point system. Gordy points out that Archer should be involved and may have to consider for other classes as well. SM will be added as a National class next year. First time SM Supps can be available is at the Nov. meeting. A few differences exist between SFR Regional Supps and the National rules.

¢ Trophies Spec Update -- All
Nothing new to report. Follow up next meeting.

¢ 2005 Annual Banquet -- Tatum via Smith
Cost for dinner will be $45; no-host cocktail bar will start at 5:30 PM. National drivers will receive certificates for photos; only Race Officials of distinction and Regional Champions will be recognized. Solo II banquet will be in Jan.; note to this effect will be on the banquet reservation form. Award selection to be finalized at Oct. BoD meeting. Current RE and 2005 BoD will be presenting awards

¢ Hall of Fame -- Gordy/McClellan
Nothing on the banquet schedule. BoD wants a standalone event in the form of a Hall of Fame Race at TH. Committee can move ahead with nominations.

¢ Election -- All
National BoD (Area 9) has two candidates: R J Gordy and Brian McCarthy. Candidate statements were due to National Oct. 1. Ballots will be mailed Oct. 15 and counted Nov. 15.
Regional BoD has one candidate for RE (Mike Smith) and four candidates for three BoD positions (Morris Hamm, Ed Railton, John Schmale, and Blake Tatum). Ballots and statements will be printed and stuffed the week of Oct. 10 and mailed Oct. 19. Counting will be Tues., Nov. 15, 6:00 PM at Pavlo's Pizza, 2408 Twin Creeks Drive in San Ramon. Bruce Brunner will be asked to be Election Supervisor.

¢ Social Trailer and Easy Ups -- McClellan
Per Ann Hall, the Social trailer at Infineon, which is 23 years old, has too much damage to be repaired. Dry rot everywhere in the wood frame. Now parked in Lot 10 where it is very windy which many cause more damage. Plan to duct tape exposed areas to prevent leakage during the winter. Asked about the availability of old Tech trailer at TH; Smith states it is too old and
probably wouldn't make the trip. McClellan to check if a 8' x 10' trailer with shelving would work.
A 10' x 20' Easy Up, which was approved by Gordy and McClellan, will cost $650 without logo; additional $850 with logo. BoD doesn't approve additional costs. Social has indicated they would prefer two 10' x 10's which are much more manageable. BoD thinks this is a good idea. Gordy to follow up. Old Easy Up will be given to Infineon Worker Trans to salvage parts.

¢ Moscone Auto Show -- Gordy
Nosler would like three loop-end videos. Allen still hasn't gotten anything from National. Was hoping for the 60 second Sports Car Revolution piece on Speed. Action: Gordy to follow up. Motion (Nosler/Smith): Move to have the same budget of $5000 as last year. Passed -- Unanimous.

¢ ITE Supps -- Gordy
Wording provided to Grantz for the 2006 Region Only Rules.

¢ New Business

¢ Reno Region Request for Race Date -- Gordy
Reno Region is exploring options of conducting a Regional event at Reno-Fernley and wonder if a viable option might be a Reno/SFR Double Regional event counting toward the SFR championship. Looking at the tentative SFR schedule, BoD doesn't see how this could happen in 2006. Thinks we should keep it on a back burner for now.

¢ ALMS -- All
ALMS vouchers will be distributed at LS for Chiefs to pick up. Thurs. is an IMSA sanctioned Test Day and workers will not be coming off track until after 7:15. Gordon of Gold Star Catering will be grilling steaks and BoD will be serving dinner that evening. Social will arrange for Fri. and Sat. night dinners. Membership booth will be set up Fri.-Sun. and Nemy and Allen will work.

¢ Grand Prix of Willows -- All
Handout distributed. Being promoted as a major sporting event in the north valley. Admission of $10 will be changed for all non-SCCA members at the gate on Sat. only and the money will be used to pay for promotion expenses. There will be a Victory celebration and dance on Sat. night. Event trophies and season champion contingency prizes will be awarded in the big room. Drivers, workers, and guests are invited. If the weather is pleasant, Social will be asked to hold worker activities on the patio. Motion (Nosler/Nemy): To have SFR sponsor food not to exceed $3000 for the Sat. night party. Passed -- Unanimous.
Local sponsors have signed up for a couple of groups; prize money will be awarded to the overall top three finishers or the top three for the largest class in a multiple class group. BoD agreed to continue the program of free event tee shirts for all entered drivers and workers. Willows Rotary Club will have a free pancake breakfast on Sun.; TH will bear the expense of $4/person. TH and RDC have a track testing arrangement that will provide a discount. Due to work schedule conflict, Tim Conners will not be the Grand Marshal of the GP of Willows.

¢ Annual Membership Meeting -- All
Scheduled for Saturday, Nov. 19 at San Ramon Marriott. Buffet lunch will be served from noon to 1 PM. Business meeting will start at 1 PM and will be over by 4 PM. Hospitality suite will be open at 4 PM. 2005/2006 BoD members to be introduced. BoD will meet starting at 8 AM for the annual in and out meeting. 2006 BoD to meet at 6 PM for pictures.

¢ Oct. Meeting Date Reschedule -- All
Initially scheduled as an All Day Meeting on Sat., Oct. 22 which is now a race date. Changed to Tuesday, Oct. 25 at 1 PM.

¢ Runoffs -- Gordy/McClellan
SFR was well represented on many crews, including Stewards, Registration, SCCA Office, F&C, T&S. Gordy distributed two 6�x6� SFR Bridge decals to all SFR drivers and 2�x6� NorPac and 2005 Runoffs decals to all NorPac drivers for their cars. SFR had one National champion--Lew Larimer. Next year, the Runoffs will be held in Oct. in Topeka.

¢ Double Regional Sept. 30, Oct. 1 - 2 -- All
Currently 331 entrants for Sat. and 348 for Sun. Weekend will be a tribute to Barbara Baldwin. Paddock crew will be there starting Fri., but not able to be there on Thursday. Everyone needs to be paddocked inside the gates. Gordy to try to arrange for a meeting between Park Rangers and Smith, Gordy, Nosler, and Tatum. Media Center has not been rented (cost is $300/day); McClellan will ask announcer to keep an eye on it and make announcements that it not for SCCA use. Grantz to make œThis area off limits to SCCA� signs.

¢ Run Group Limits -- Allen
Chief Steward asked how to deal with large run groups. This process needs to be discussed at Stewards Meeting since there is an established procedure.

¢ REflections -- Gordy
Letter will be sent to all Road Racing Chiefs thanking them for all their efforts and asking all to resign to allow the new RE and BoD to select the new Chiefs.

¢ Liaison Reports -- All

¢ Communications -- McClellan
With unexpected death of Chief of Communications, Barbara Baldwin, the duties for the rest of the year will be assumed by Nora Linerud for upcoming LS Double Regional, Barbara McClellan for ALMS, and Mary Lou Robson for the GP of Willows and the LS Vintage event. They will make recommendation(s) for new chief to next year's BoD and RE. Her Celebration of Life will be held on Sunday, Oct. 9 in San Rafael.

¢ Timing and Scoring -- Smith
Jenice Harvey has resigned as Chief. Mike Smith to assume duties until the end of the year. Gary Davis will do results Sept. 30/Oct. 1-2. TBD for Enduro weekend. SFR is only responsible for SM at ALMS. During off-season, need to recruit and steer volunteers toward T&S.

¢ Sound -- Allen
Bill Schooley has resigned as Chief. A couple of people will be available to cover the final events. John Brookman will cover the Vintage.

¢ Membership -- Allen/Nemy
San Jose Auto Show would like us there this year at no charge to SFR. This date conflicts with NorPac convention; Allen may not attend NorPac.

¢ Executive Session (provided under separate cover)

¢ Correspondence
Gordy received a copy of the Chairman, SOM Observers Report for the Regional/National at LS. Chair was Costa Dunias, National Administrator of Stewards, and report was very positive. Several crews were noted for their fantastic job.

¢ Remarks for the Good of the Order
Donation in Memory of Barbara Baldwin. Motion (Allen/Smith): To purchase a brick at LS at the Corkscrew not to exceed $500. Passed -- Unanimous. Allen to arrange. Motion (McClellan/Allen): Proposed naming the victory circle at TH the Barbara œBricks� Baldwin Victory Circle. Passed -- Unanimous.

¢ Adjournment
Motion (Allen): To adjourn meeting at 6:00 PM. Passed -- Unanimous. Next meeting scheduled for Tuesday, Oct. 25 a PM at Mike Smith's Office, Saratoga.

Respectfully Submitted,
Barbara McClellan, Secretary