Mike Smith's Office, Saratoga

¢ Call to Order - 1:08 pm-- Gordy

Attendees: Board of Directors
R J Gordy - Regional Executive
David Allen - Director
Barbara McClellan - Secretary
Bryan Nemy - Director
Peter Nosler - Director
Michael Smith - Treasurer
Blake Tatum - Director

Guests
Bruce Goronsky - Vintage Chief
Sherry Grantz - SFR Regional Administrator
Bill Schooley - Sound Chief

¢ Visitors' Reports

¢ Vintage Update -- Goronsky
Approximately 800 flyers were sent out for the LS Vintage event; plans are shaping up well. The BMW group is currently small, but expected to grow. This is to be last race for Joe Huffaker, Jr. Mini vs. Doug Peterson Fortec Mini and to settle the œRunoffs that Never Happened;� Huffaker's Mini will be retired to the shop. Kevin Patton will be available as chief if Goronsky is unavailable due to work. Goronsky is committed to not leaving the program until he has a replacement chief installed. Region office has given him so much service it has eased his job. Still looking for a Spring race date; would prefer Infineon, but thinks TH would work.

¢ Solo II Update -- Nemy
Bay Area Chapter season finished the same weekend as the Monterey Historics. About 25 entrants will be going to the Solo II Runoffs in Topeka. National Site Acquisition Committee will be meeting there; Nemy is a member. A six-event Slush Series to begin Sept. 25. A course design class is being organized by Charlie Davis for Sept. or Oct. Sacramento Chapter has a final event scheduled for Oct. in Stockton; last event for Fresno Chapter will be Nov. Both chapters to hold Nov. Award Banquets. All chapter finances look good.

¢ Drifting Update -- Nemy
No. Calif. Drifting Academy is looking at a Nov. 12 event at Monster Park; however there is concern about the asphalt parking lot.

¢ Rally Update -- Nemy
About 40 entrants at the last event. A tentative date of Nov. 6 has been set at Altamont; this would not conflict with a Solo date.

¢ Concours Update -- Gordy
Nothing new to report.

¢ Competition Director Update -- Archer via Gordy
The 2006 schedule is about 90% ready for preliminary review by the BoD. We've requested three dates from Infineon and four from LS. There is an A1 GP event, which is an F1 series featuring two cars from each country, scheduled for the weekend of March 18 at LS. SFR SCCA will be asked to staff.

¢ National BoD Update -- Pitts via Gordy
As announced earlier, Steve Johnson will be leaving as of Sept. 15. A search committee is to be organized; Gordy is urging that the position not be filled until the new National BoD is seated. Eric Skermantz, President of Enterprises, attended the LS Regl/Natl and held meetings with interested competitors. Smith and Cerini spend about three hours with him. Tire testing for SRF is continuing; will probably choose the 2006 tire for one year only. Decision will be announced at the Runoffs. SM Pro series for 2006 to have different rules next year; will require current model year.

¢ Thunderhill Report -- Smith
Both sales and profits slightly ahead of budget as well as 2004. Food and garage rentals up over last year. Increased costs of fuel has made gasoline break-even, but still need to provide as a service to customers. New garages and access asphalting is complete and ready for rental customers. Starting to book dates for the first half of 2006 based on customer pressure. Had the first off-site team building program with a facilitator. Implemented a solution for some of the rock issues; to be in place for next SFR regional. Positive feedback from other customers. Cut back hill at turn 14 and added asphalt pit exit lane prior to the apex of turn 15. Began detailed post-rental customer surveys; have received high marks and good feedback for future development. Tech building scheduled to be moved during off-season. Adding adjustable Race Control landline speaker.

¢ Oil Recycling Champions -- Nosler
Meeting with CIWMB to be scheduled this week in Sacramento.

¢ Region Administrators Report -- Grantz
Database from National has greatly improved; last import had no errors. All sanctions/schedules have been finalized for 2005. The second edition of The Wheel recruitment issue has been published and was available for the SJGP; this will be available for future membership booths and at Moscone. Should last about one year. Emergency Chief has been advised that Rescue 3, which is stabled at TH, could not pass smog this year. Due to that and other expected maintenance costs, he has decided to hand the truck over to TH in near future. A media tour was conducted at ALMS Infineon for NBC Channel 11 to gather information on SCCA volunteers before the SJGP. Segment ran July 28 and office is trying to get copy for future publicity use. Final approved drifting rules received from National; will be called Club Drifting. Howard Duncan awaits the first sanction request.

¢ Secretary's Report -- McClellan
Motion (Smith/Allen): To approve minutes from 7/18/05 BoD Meeting. Passed--Unanimous

¢ Treasurer's Report -- Smith
Operations P & L Statement (Year to Date) through July 31, 2005

1. Club AdministrationActualBudget
Income (dues, etc.)$ 64,885$ 60,250
Expenses (payroll, overhead) ( 78,889)( 81,668)
Total Club Administration($14,014)($21,418)

2. Road Racing Program
Event Net Income$185,995$168,291
Income (transponders, etc.)2,9283,180
Total Event Income$188,923$171,471

Road Racing Non Event Expenses ($102,407)($89,597)
Road Racing Total$86,516$ 81,874

3. Other Income and Expenses
Income:
Oil Recycling Program$ 48,867$ 16,920
Expenses:
Wheel( 34,592)( 38,710)
Banquet( 9,892)( 13,064)
Total Other Income and Expenses $ 4,383($34,854)

Total YTD Profit through 6/30/05 $ 76,885$25,602

Adjustments to actual due to timing ($51,947)

Adjusted income$24,938$25,602

Motion (Nosler/Tatum): To approve Treasurers Report as of July 31, 2005. Passed--Unanimous. McClellan asks status of SMC Budget; Smith reports it is still pending.

¢ Old Business

¢ 2006 NorPac Convention -- Nosler
Handouts, with updated budget, distributed and discussed. BoD members reminded to be working on donations.

¢ Pro Events Recap -- All

¢ San Jose Grand Prix
Learned a lot this year. Would probably do some things differently next year. City of San Jose was very pleased with event. Some things are very different for street courses vs. fixed road courses. Track was not ready for the event and work continued throughout the weekend. SFR SCCA did itself proud for the inaugural event. Feedback from long time road racing fans to the membership booth was that the track wasn't very good, the visibility was poor and there wasn't much racing action. While SJGP may have been a financial success, road racing fans found the event to not be very satisfying. NASA was very pleased working with SCCA and expressed their pleasure in a letter to The Wheel. McClellan presented a plan developed by Race Chair Lynne Huntting to provide patches for the SFR SCCA Race Officials who worked the inaugural event. SJGP has approved use of the logo and labor is being volunteered. Cost for materials would be $3.00 per patch and they will be available in 3-4 weeks. Motion (Nosler/Smith): To approve up to $1000 for the production of the patches. Passed--Unanimous.

¢ Monterey Historics
This is one of our most popular pro events. Steve Earle was very pleased and worker count was good.

¢ IRL
Very easy officials with which to deal; will return next year with Grand Am joining them. McClellan noted camping problems for workers who tent camped (no grassy area, oiled roads) but plusses for those in motor homes (generators furnished electricity and oiled roads kept down the dust). There were plenty of porta potties, hand washing facilities and garbage cans.

¢ LS Regional/National Aug. 5 - 7 Recap -- All
Huge number of entries and event ran well for them. Smith noted that there was only one timing loop available because Moto GP took out many. Need them back in before we race there again. McClellan reported that McCune land line had problems and bill should reflect a discount for the poor quality. Action: Gordy to follow up. Porta potties were not in all the usual places and it took some time for them to be unlocked. Garbage was not emptied in the paddock and we should not be charged for it. It was noted that Chief Ranger Greg Smith is retiring and his likely replacement doesn't particularly like SCCA. Does not want to resolve issues. Some people got into the Media Center which was not rented by SCCA. He had problems with people paddocked at Turn 5 area due to overflow even though we did not receive full paddock with construction and bleachers taking up space. SFR will always need a contact person on site to work with the Park Ranger. Nosler thinks we should schedule a meeting with Smith and Cisnaro prior to our 3-day event at the end of Sept. Action: Gordy, Smith, Nosler and Tatum to meet with them Friday morning.

¢ Banquet Trophies and Awards -- Tatum/Smith
Koehler has a procedure for driver awards and Eagle Trophies has done other awards. Discussion of who chooses which awards. BoD to provide their suggestions of recipients of BoD awards by next meeting.

¢ Annual Banquet -- Tatum
Information needs to be to Region Office by Oct. 1 so banquet reservations can be included with election mailing. Banquet schedule to be finalized next meeting.

¢ Hall of Fame -- Gordy/McClellan
No formal format of how to submit nominations has been developed. About nine names have been submitted to the Regional Office for consideration. Question whether we will be ready for the Annual Banquet; no time is currently on the schedule. May have to consider having a Hall of Fame Race Weekend in which recipients are recognized. Committee will next meet at the Infineon event.

¢ New Business

¢ Sound Proposal -- Schooley
Handout distributed and discussed. Goal is to standardize the process with no changes this year. Want to have a written procedure in place. Number of cars involved is very small. Ultimate object is to bring noncompliant cars up to spec. Stewards have stated that the BoD sets the sound policy in our Supps. Schooley asks to have input on the wording for the 2006 Supps and was told this should go through his liaison.

¢ iCard -- McClellan
A new proposal had been submitted for both SFR and TH. The iCard has been discussed previously and the BoD is not ready to make a three year commitment. Smith states this is true for TH as well.

¢ Election -- Grantz
Petitions and candidate statements have been received from four BoD candidates and one RE candidate. It was reported that Valley Import center has been sold and will not be available to use for counting ballots. Smith suggests looking at the Marriott Court Yard in San Ramon. Another suggestion was a local Pizza Parlor.

¢ ITE Modification -- Allen
Grantz to send Regional rules to Gordy for modification for next year. Gordy to send information to Bob Corbitt. Rules need to conform to practice.

¢ RDC Enduro -- Allen
Entry form looks more complicated on web site. Grantz reports that drivers with questions are being referred to George Ott. Tim Conners will be Race Chairman for this race.

¢ Liaison Reports -- All

¢ Social Trailer at Infineon -- McClellan
Repair work is needed since there was some damage towing it to SJGP. They also want to have shelving installed; told to find out costs for repairs and shelving. Gordy and McClellan authorized crew to purchase a replacement Easy Up. Tatum suggested we get SFR-SCCA put on it.

¢ Worker Jackets -- McClellan
Cornelia Bell reports that there has been a problem with contacting Kathy Downs at Fox Fabrique. McClellan to request Bell be more persistent in making the contact since these are awards for worker participation.

¢ Moscone Auto Show -- Nosler
Wayne Coturri is working with the Diamond brothers on event.

¢ Tech -- Nosler
Reports they are doing more after race inspection of cars.

¢ The Wheel -- Nosler
Blakemore accepted the decision of no new equipment. Still looking at what other regions are doing for newsletters. Need to define what we want accomplished. Reminder that the Postal Service reviews the number of ads vs. informative articles to determine postal rate.

¢ Membership -- Nemy/Allen
Both have worked the last couple of pro events. Special edition of The Wheel is a great plus. There were three new members signed up and seven interest cards from the Historics and six new members and one interest card from IRL. All were invited to come to the Regional event at Infineon. Office has sent out packets and Grantz is doing follow up calls.

¢ Paddock -- Allen
James Alit to be the new Chief Paddock Marshal. He'll be at Infineon on Fri., but can't stay for rest of weekend. Will be asked to build his crew so all tracks can be covered. Gordy gave him copies of the Infineon paddock map; already knows LS. Will be working with Dave Draper who is Assistant Chief.

¢ Executive Session (provided under separate cover)

¢ Correspondence

¢ Remarks for the Good of the Order

¢ Adjournment
Motion (McClellan): To adjourn meeting at 7:00 PM. Passed--Unanimous. Next meeting scheduled for Wednesday, September 28, 2005 at 1:00 PM at Mike Smith's Office, Saratoga.

Respectfully Submitted,
Barbara McClellan, Secretary