Mike Smith's Office, Saratoga

¢ Call to Order -- Gordy

Attendees: Board of Directors
R J Gordy - Regional Executive
David Allen - Director
Barbara McClellan - Secretary
Bryan Nemy - Director
Peter Nosler - Director
Michael Smith - Treasurer
Blake Tatum - Director

Guests
Sherry Grantz - SFR Regional Administrator

¢ Visitors' Reports

¢ Vintage Update -- Goronsky via Gordy
Working on packets which will be sent out the first week of July.Entry fee has been increased to $325; believe we're on track with vintage licensing at National. Need to decide by Oct. if there will be a 2006 Spring event at Infineon. Archer will then confirm the date and make sure we don't conflict with Wine Country which is usually first weekend in June.

¢ Solo II Update -- Nemy
Bay Area Chapter had a school last weekend at Oakland Coliseum; trained five new Safety Stewards. Season is going well with 14 events; tenth to be held tomorrow. Sacramento Chapter had a very successful charity event at Mather with 209 entrants. Mather wants them back next year. Meeting minutes and schedule are posted on Chapter web site. Eureka has expressed an interest in starting a chapter.

¢ Drifting Update -- Nemy
Grantz has submitted drifting rules to Howard Duncan at National; we're 90% there with revisions being prepared per his suggestions. Can use Solo II Safety Stewards at these events. They are interested in sites at Candlestick and Golden Gate Fields, as well as Altamont, which they currently use. Tatum concerned about whether this will be worth the effort. Told the goal is to bring the 17-24 year old enthusiasts into SCCA. Looking at upside vs. downside.

¢ Rally Update -- Nemy
Very successful first event held May 14 with 53 participants. Next is scheduled for June 25--both at TH. Entry fees have been increase to $30 for SCCA members and $40 for non-members. Skylar Stein, Rally Cross Chief, is now handling all financial data and budgeting; talking with TH about a larger site. This is still being evaluated and need to ensure it will not effect the use permit. Still working with Altamont for a date, but calendar is full.

¢ Concours Update -- Gordy
The Palo Alto Concours is scheduled for next Sunday. Everything is going smoothly.

¢ Competition Director Update -- Archer via Gordy
Regl/Natl schedule for LS has been resolved. Nosler has requested Group 4 have split qualifying sessions for the future when it can be done.

¢ National BoD Update -- Pitts via Gordy
A new National department has been organized which will be headed by Howard Duncan and will include Mike Dickerson and Barbara Lundquist. A recent survey was sent to BoD, Gordy will respond. BoD doesn't see it as a good use of effort. Per Smith, Skirmantz has reported that the SRF spec tire will be not changed until the end of the year. Drivers feel this must be resolved by end of season. Skirmantz will be at LS Regl/Natl and meetings will be scheduled with all Enterprise customers. SM drivers are insistent that spec tires not drive up costs when SM becomes a National Class. Gordy has discussed with Steve Johnson the Financial ramifications of a SM spec tire. SFR drivers will decide which spec tires will be used for our Regional events.

¢ Thunderhill Report -- Smith
A number of drivers have complained about rocks on course which has damaged windshields; this is caused mainly by drivers putting one or two wheels off course. Turns 1, 8, 9 and exit of 12 are especially problematic. Nosler responded via email to drivers who had contacted him. Suggestion of sweeping the track more often, which means the schedule will have to be adjusted. Smith reported that the construction of the additional 10 garages will be complete in July with grading and asphalt due to be complete in Sept. The paddock cover is complete and on budget. A letter has been sent to the Glenn Co. Planning Commission requesting a modification of the structure total square footage on our use permit to remodel the gate/SFR office. The TH publication was discussed in detail. Nosler suggests that future covers be different. Gordy noted there was no SCCA-SFR ad, no connection between SFR and TH, and no information on Properties. BoD suggests future publications be modified.

¢ Oil Recycling Champions -- Nosler
Have been told unofficially by Ross-Campbell that the fourth grant has been turned down. The audit has become more time consuming for the TH office staff since the it is focusing on more things in the last two grants. Asking more questions and want to see the trail of money to SCCA. Looking harder at labor charges. Concept of sponsorship may be an issue.

¢ Region Administrators Report -- Grantz
Imported the National database into RaceTrack successfully; this is the first correct database sent by National. Continue to advise Colan Arnold of any problems encountered, he is diagnosing and notifying us as the fixes are made. A new system for sending out SFR new-member packets has been developed. The SM permanent number list has been reviewed and three numbers are available. Currently all numbers are now taken, but will continue to work to accommodate everyone with the 1-99 numbers so as not to complicate T&S procedures by using 00-09. Working with Ian Cook to recruit volunteers from lists of leads sent by SJ Grand Prix. Expects to receive the sanction number for the Regl/Natl shortly. ALMS and Champ Car vouchers have been prepared for chiefs. Reported that I.O. Port Racing Supplies is an official vendor of AMB transponders and local drivers can purchase from them. Operating Stewards have requested three 6' x 18� tables in Race Control; these will be purchased for $185 apiece.

¢ Secretary's Report -- McClellan
Motion (Smith/Nosler): To approve minutes as corrected from 5/23/05 BoD
Meeting. Passed”Unanimous

¢ Treasurer's Report -- Smith
Operations P & L Statement (Year to Date) through May 31, 2005

1. Club AdministrationActualBudget
Income (dues, etc.)$ 48,863$ 47,827
Expenses (payroll, overhead)( 59,727)( 60,075)
Total Club Administration($10,864)($12,248)

2.Road Racing Program
Event Net Income$ 52,709$ 71,648
Income (transponders, etc.)1,6921,990
Total Event Income$ 54,401$ 73,638

Road Racing Non Event Expenses ($75,512)($66,439)
Road Racing Total($21,111)$7,119

3.Other Income and Expenses
Income:
Oil Recycling Program$ 86,864$ 16,920
Expenses:
Wheel( 20,896)( 27,650)
Banquet(9,892)( 13,064)
Total Other Income and Expenses$ 56,076($23,794)

Total YTD Profit through 5/31/05$ 24,101($28,843)

Adjustments to actual due to timing ($69,944)

Adjusted income($45,843)($28,842)

Motion (Nosler/Nemy): To approve Treasurers Report as of May 31, 2005. Passed--Unanimous. Note: Dual entry fee structure has decreased income vs. budget.

¢ Old Business

¢ 2006 NorPac Convention -- Nosler
Handout of tasks distributed. Wants to start promoting soon. Want more competitors to attend. National presentations will be limited to the Town Hall Panel with directed questions on the Regional-Divisional-National levels. Will need to raise $20,000 from sponsors and advertisers. Developing a list of advertisers in Regional publications and will give to BoD to contact for sponsorships.

¢ Wine Country Recap -- All
Earle was happy with program. Action: Gordy to invoice Infineon.

¢ TH Regional June 11-12 Recap -- All
BoD met with Group 2 drivers; complained of the quality of the checkered flag. However, they really liked the picture trophy. Tatum noted that the paddock organization was poor. Comp Director and some BoD members received calls from several SM drivers complaining of how Tech Steward addressed them at a full pull and the fact that log books entries were made regarding body damage and cracked windshields. Log book entries invalidate the Annual Tech. BoD wants to make sure Stewards do not have a different standard than participants in the treatment of people. Smith recommends there be more dialogue between BoD and Stewards. Action: Gordy to follow up with Stewards organization and to send a letter to the SM drivers. There will be a separate line a tech for SMT at next event. Other event issues discussed elsewhere in minutes.

¢ San Jose Grand Prix Update -- Gordy
Not much new information. Concerns about confirmed number of pass checkers (need 100); Nemy has approximately 40. Need to know how many are required for each position so that shifts can be worked out. Are there other volunteer groups we could use?Web site indicates there are nine entry areas that we won't be staffing. According to a draft map layout and e-mails from Jim Swintal of Champ Car, McClellan indicated there will be 16 flag stations.

¢ SM Challenge
Morris Hamm is the Chief Steward for the Pro Series as well as our SMC Series Chief Steward.

¢ SFR Hall of Fame -- Gordy
Bruce Brunner is heading the committee which is made up of Gary Meeker, Mary Lou Robson, Barbara McClellan, and RJ Gordy. Goal is induction of the first group at this year's banquet in Nov. Plaques would be presented at that time. We are looking for individuals who have influenced the history of SFR and had a major impact; not a popularity contest. Hope to capture the history of our Region in perpetuity. Anticipate 10 inductees the first year or so, then fewer afterwards. Committee agrees there is a need for a defined physical location of the Hall and will need a budget for the program. TH is the logical location for the Hall of Fame. Allen suggests a Virtual Hall of Fame on the web site with a photo of each honoree and write up with a set of flip posters which is set into an area on the wall in the TH Club House. Gordy will prepare an article for The Wheel and ask that nominations be sent to the Region office.

¢ Blown Starts -- Gordy
This has been discussed with the Deputy Exec. If a driver is identified as blowing a start, the Starters will be asked to give a reason for the aborts and/or attempted jumps. The Steward on Duty will have Tech Stewards deal with the driver at the end of the race. Smith and Nosler will discuss at the Drivers Meetings.

¢ TH Improvements -- Gordy
Further discussion about a Stewards Trailer instead of using the Corbitt's motor home. Stewards think one on skids and moveable can be found for about $2500. McClellan suggested it be located where the present Tech building is. Smith stated that the Tech building will be put on wheels and moved before the end of the year. It was suggested that a Stewards Trailer be deferred and the Corbitts be provided a $50 gas card each weekend. Gordy to follow up.

¢ Trophies Update -- Allen
Eagle Awards was there this past weekend. Invoice for the May 22 trophies was discounted 10% due to non appearance at the event. They want to continue as a vendor. This is still to be determined.

¢ Annual Banquet -- Tatum
Scheduled for Nov. 19; wants BoD to start thinking of awards earlier since there are currently 19 Race Official awards in addition to the driver awards. Would like to have more recognition of the big class participation. Also want a picture of the first place winners who would become the œClass of 2005 First Class Champions.� Plan to intermingle awards between drivers and workers and add more personal interest tidbits. Sponsor recognition will be included in the slide show which is very well received. Action: Gordy to send Tatum last year's minute by minute since the trophy timeline is tight. Goal is to make small incremental improvements in the banquet each year. Will start the social hour earlier. It was noted that the banquet information can be included with the ballot mailing this year.

¢ New Business

¢ Upcoming Pro Events -- All
No new discussions for NASCAR or IRL.

¢ So Cal SM Challenge Request -- Allen
The SMC was promoted to the So Cal drivers who have now requested concessions if they enter as a group. BoD did not think it was fair to our Regional drivers to provide a discount on entry fees for out of region drivers. BoD proposed the top three So. Cal drivers be given a photo award. Allen will see if there is place to park their rigs between LS and TH events.

¢ Radio Equipment -- Gordy
Grand Am event demonstrated need for radios since we had Emergency people without communications on track with race cars. In addition, the current headsets are not current technology and actually cause noise when in use. Chief of Radio Tech has requested 30 new headsets and 6 additional radios (currently have 60 radios); this would cover all on-track Emergency and Pit Marshal needs, plus have a reserve for turn workers in the event of communications failure. A quote of $8000 has been received after checking with three vendors. Motion (McClellan/Nosler): Move to purchase 30 headsets with cables and 6 radios at the lowest possible price. Passed--Unanimous. Action: Gordy will check out Internet for purchase and will confirm that Pit Marshals have enough radios. Tatum wants to make sure that SFR has all radio needs met for the year.

¢ ITE -- Allen
Proposed a change for the regional only rules--tabled until further research.

¢ RDC Enduro Entry Fee -- Allen
George Ott will be discussing with Archer.

¢ Liaison Reports -- All

¢ Moscone Auto Show Budget -- Nosler
Spent less than $5000 last year. Need more video displays. Will talk with Mike Dickerson about what might be available from National and work with Wayne Coturri about an alternate program. It was suggested that the slide show from last year's banquet could be used. Space may be a bit smaller this year, but location will be good.

¢ Social -- McClellan
Trailer at Infineon was broken into the day after Wine Country; window and lock were damaged and some supplies and tools were stolen. Replacement will be about $150. Chief was told to make necessary repairs. Crew reports they are being squeezed for space at TH--they have lost storage space and are currently not allowed to use the warming trays or the microwave to heat leftover food. Action: Smith to follow up.

¢ Membership -- Nemy
No booth at Wine Country but will be at IRL, Monterey Historics, and both ALMS events.

¢ Paddock -- Allen
Distributed paddock plans for TH; long term goal to develop a paddock map with designated spaces for variety of groups and sizes of vehicles. Smith suggested Paddock Marshal contact him if he needs help. Nosler suggested Paddock Marshal borrow his scooter to use for marking lanes.

¢ RDC -- Allen
Working on a driver development program. Five drivers have been identified to RDC BoD as potential mentors.

¢ Course Marshals -- Nosler
Reminder that no one can be an Infineon employee and an SCCA volunteer in a dual capacity at the same event.

¢ Tech -- Nosler
Have the new scales, using them regularly; training new volunteers.

¢ Emergency -- Tatum
Chief has expressed concerns for plurality of duties at Infineon and the effect on the crew morale. See Course Marshals above.

¢ Day Care -- Tatum
Big success at TH; new caregivers are doing a great job. Day care has been renamed, œDay Camp in the Club House.�

¢ Tracks -- Gordy
With the construction on going at LS, the turn stations at 3, 4, 6, 7, lead 8, and 9 have been moved. They approached SCCA to recommend new placement. Three of the comm boxes (6-7-9) and three flag platforms have to be rebuilt. USARM has donated canvas tops for the boxes. LS has asked SCCA if we would purchase the materials to rebuild the three stations at a cost of $2,237. Motion (Nosler/Smith): Move to purchase the materials needed for the three stations. Passed--Unanimous.

¢ Executive Session (provided under separate cover)

¢ Correspondence
Office has sent a flyer to the 200 drivers who raced last year but haven't raced with us this year. Purpose was to highlight the racing season and to ask them to come play with us.

¢ Remarks for the Good of the Order
None

¢ Adjournment
Motion (Allen): To adjourn meeting at 4:46 PM. Passed--Unanimous. Next meeting scheduled for Monday, July 18, 2005 at 1:00 PM at Mike Smith's Office, Saratoga.

Respectfully Submitted,
Barbara McClellan, Secretary