¢ Call to Order -- Gordy

Attendees: Board of Directors
R J Gordy - Regional Executive
David Allen - Director
Barbara McClellan - Secretary
Bryan Nemy - Director
Peter Nosler - Director
Michael Smith - Treasurer

Guests
Sherry Grantz - SFR Regional Administrator
Bill Schooley - Sound Chief, Guest

¢ Visitors' Reports

¢ Vintage Update -- Goronsky via email
Friday Test Day (Oct. 29) is back on the calendar; will want SFR Sound personnel to staff and TH to sanction. Action: Discuss with Goronsky how to emphasize the 92 db sound limit. Gordy will also follow up with Goronsky regarding next year's Vintage Chief.

¢ Solo II Update -- Nemy
Working with Stanislaus Co. for Crows Landing site. Solo II has first dibs and is likely to finalize deal. Still trying to negotiate with Fremont site as a rental venue. Site Fund CDs currently require three signatures; Nemy wants to change to two. Motion (Nemy/Nosler): Move to rewrite agreement for RE and Solo II Chief signatures only. Passed--Unanimous. Action: Nemy to rewrite agreement which was last updated Jan. 6, 1998.
Fresno and Sacramento Chapters have schedules posted on their web sites. Sacramento Chapter has scheduled a 3/19 Drifting School. BoD asks when an election of new officers was held since there appears to be no changes from previous year.
Sacramento Shriners, in association with SCCA, have a Concours scheduled at Mather Field on June 12. Owners of Mather have offered the Shriners the opportunity to put on an autocross Sat., June 11. Shriner Wally Clark has indicated they would like to partner with SCCA on the autocross. Grantz has confirmed that we would definitely put on the autocross for them and she will follow up with him for details.

¢ Rally Update -- Nemy
TH contract completed, dates confirmed, Shannon El finalizing, Skylar Stein, Rally Cross Chief, will sign. Anthony Tabacco is still working with Altamont as a possible Rally Cross site.

¢ Concours Update -- Gordy
See Solo II Update re: Mather event.

¢ Competition Director Update -- Archer via Grantz
Schedules are moving along. Sanction numbers have been obtained for the first three region events with the next three schedules submitted after the Drivers School. T&S has been asked to print the Group 4 grid sheets with all Formula Vees in the back. This will allow them to group together for their class races. LS event of Sept. 9-11 (formerly Champ Car) is completely off of SFR schedule.

¢ National BoD Update -- Pitts via Gordy
Ongoing testing of tires for SRF; parts must come through Enterprises. After the National Convention, Jim Dickson retired as president of Enterprises. Many resumes are being reviewed for replacement. Nosler thinks the FSCCA promotion may be hampered by the FranAm lawsuit and lawyers who do not seem to be very aggressive in settling. Four FSCCA cars will be competing in SFR this season.

¢ Thunderhill Report -- Vodden via mail
Year-end financials are in and 2004 exceed previous years with an income of $3,096,177 compared to $2,705,542 in 2003. Expenses were up as expected; net income for 2004 was $468,983 compared to $436,453 in 2003. Bottom line is that TH is doing well; food and fuel components of the business enjoyed an exceptional year. Once again, a $50,000 dividend was made to the SFR Club. The new year has started off slowly, but expected to pick up soon. The development of the second garage is underway with the steel building material scheduled to arrive March 10; completion expected mid-year. A Mercedes SUV commercial is being filmed at the track this week. The Street School Program is a casualty of the very busy weekend scheduling at the track. Additional dates may open later in the year. TH is looking for a couple of small trucks that can be used for paddock maintenance staff. If anyone has one available, Bob Maybell may be contacted at the track; consider bartering for publication of a business or a few days of free testing.

¢ Oil Recycling Champions Report -- Nosler
In response to the BoD's request, Nosler performed a year end review of the œRace to Recycle Oil� grant which comes to an end in April this year. Nosler presented a report summarizing all the pertinent documents, requirements, and our overall performance. He confirmed that we have successfully met our commitments under the grant and recommended we submit an application for a fourth grant that would start later this year. This state has consistently given us very high marks in our program to promote oil recycling. Bill Schooley asked several questions which were addressed. The first noted our expansion to a statewide program in order to qualify for a $300,000 ceiling Grant requiring 12 œsponsorships� in So. Ca. Nosler said that we have attended three and subsequent ones were dropped with state agreement. The Tahoe was wrapped in place of the Pace Car with state agreement. Another question concerned accounting of time spent. Nosler stated the hours were on a cost-plus basis and agreed to by the State. Another question dealt with the purchase of trailer by Properties for merchandise sales. This was invoiced to the Grant and the proceeds went to the Region. Nosler said this was in accordance with the previous contract. Finally, it was questioned whether we have verification from the State for these changes. Nosler said he had no contact with CIWMB, but received extensive assurances from David Vodden and Ross-Campbell. BoD thanked Bill Schooley for raising these questions.
CIWMB suggests we submit a proposal for next grant cycle. This would be due by March 15. BoD agreed that the deliverables need to be reviewed and agreed upon prior to submission. Nosler will be the point person and provide to the BoD. Motion (Smith/Allen): Propose to pursue a fourth grant cycle. Passed--Unanimous. Nemy indicated we could have ORC sponsor the Solo II pro events when Pro and Tour are here to increase ORC exposure.

¢ Region Report -- Vodden via mail
The Club schedule has the usual 10 days at LS, only 2 days at Infineon, and the remainder at TH, which will be the main track for those competing for ORC championship honors.

¢ Region Administrators Report -- Grantz
Two new PCs and software have been installed in the Region office so that we now have a stable system for 2005. A new entry form has been designed which will allow drivers to download and fill out on their PCs. Final security measures need to be set up before this form becomes available. The Office and Dan Kenber will be following up on the new members and volunteers. The National membership/licensing database remains a time consuming problem. It has been conceded by National that when switching to the Avectra system, they did not study the complexity of the existing database prior to implementation, nor does the new system enforce many of the basic business rules.

¢ Secretary's Report -- McClellan
Motion (Allen/Nemy): To approve minutes from 1/15/05 BoD Meeting.
Passed--Unanimous

¢ Treasurer's Report -- Smith
Profit and Loss Statement (Year to Date) through Jan. 31, 2005

Actual Budget
1 Club Administration
Income (dues, etc.) $520 $10,501
Expenses (payroll, overhead, etc.) ($7,709) ($17,031)
Total Club Admin. ($7,189) ($6,530)

2 Road Racing Program
Event Net Income $0 $0
Income (transponders, etc.) $0 $0
Total Income $0 $0
Road Racing Non Event Expenses ($11,753) ($17,031)
Road Racing Total ($11,753) ($17,031)

3 Other Income and Expenses
Oil Recycling Program $0 $0
Wheel ($1,700) ($5,530)
Banquet $7,465 ($13,064)
Total Other $5,765 ($18,594)


Total year-to-date profit through 1/31/04 ($13,177)
($42,155)

Adjustments to actual due to timing ($19,989)

Adjusted income ($33,166) ($42,155)

Motion (Nemy/McClellan): To approve Treasurers Report as of January 31, 2005. Passed--Unanimous.

¢ Old Business

¢ 2006 NorPac Convention -- Nosler
Has received attendance list from 2004; still waiting for budget which is expected to be in the range of $20,000. Nosler expects SFR expenses to be higher. Site is not yet finalized. Nosler to identify Task Force members.

¢ National Convention Recap-- Gordy/McClellan/Nemy/Nosler
SFR received first place in the Jumbo Region Regional Achievement category and second place in the Jumbo Region Publication. McClellan did not think the safety seminars were on par with the previous year. Nemy attended the Rally Seminars and is inclined to let other regions experiment with the Time Trials concept. The convention is a great opportunity for networking and is very important for our Region. Provided an opportunity for the RE and three BoD to meet with Steve Johnson, Colan Arnold, and Avectra consultant regarding the continuing problems with the membership database sent monthly from National. Assurances were made that Colan would compile an ongoing list of problems and present resolutions. SFR continues to wait for a plan and timeline for the solutions. Action: Nemy to continue working as the SRF point person with Grantz and Arnold.

¢ Volunteer Response Position -- Grantz
Dan Kenber has taken the position on a part-time basis. He will work 8-10 hours/week following up with recent contacts. BoD agrees he is a good choice since he knows the Road Racing Chiefs and has extensive customer service experience. BoD wants him to be aggressive in getting participating prospects. Eventually will need to follow up with the 52 new members from 2004.

¢ Double National Event Pin -- Gordy
Grantz has received preliminary artwork with SFR and Reno logos from Carol DeBorde. Event will be known as Gathering of Champions. Reno Region chose a contract in which they provide at least 8 volunteers, receive $1000 and have no liability for a negative financial outcome.

¢ Surveys for Drivers/Volunteers -- Smith
Action: Smith, Nosler, and Gordy will work on survey at Drivers School. To present at next BoD meeting.

¢ 2005 Budget -- Smith
Smith states we are tracking against the budget. Balance sheets are pending final tweaking. Investigating investing some of the cash in CDs. Motion (Nosler/Allen): Reserve fund to be invested upon Smith recommendation. Procedure for appropriate signature is Region Administrator only for office checking account and Regional Executive plus Region Administrator for operating cash account.

¢ Worker Incentives for 2005 -- McClellan
Action: McClellan to draft letter to chiefs regarding what incentives are and guidelines for use. BoD will review and approve prior to Grantz distributing to chiefs.

¢ Haney Tire Seminar -- Tatum via Gordy
On schedule for March 12; to date about 35 have signed up to attend and another 25 are expected. Recent contact with new hotel management asks for $1200 for the use of the room. Jim Keane and Gordy are negating. Nosler proposes that attendees agree to lunch at hotel. Reminder that we need a Registrar at this event.

¢ Trophies -- Allen
Dual region artwork has been forwarded to Eagle Trophy for the Double National. Vodden is responsible for getting sponsor names to Eagle before deadline dates. Will continue to have wooden plaques with logos and ORC included. Names and concepts for the first two events has been provided to them. Chuck Koehler will be responsible for three weekends; includes plaques. Allen notes that Koehler and the trophy folks get delayed receiving results if there is some type of Steward action. Wants to know if there is a way to make this become less of a problem. Neither Gordy nor McClellan favor œpreliminary� results being published because if a trophy is given to the wrong driver, then it is very difficult to retrieve. Grantz states we need a policy for trophies not picked up. Action: Allen to provide a draft proposal for next BoD Meeting. Nosler likes the concept of presenting a certificate suitable for framing and the capability of ordering a plaque from Eagle as opposed to just the standard plaque. Action: Nosler to suggest a prototype at next meeting.

¢ SFR Open House Recap -- McClellan
Very successful and productive event. Over 150 participants registered. Fourteen participated in the CPR course which was co-sponsored by M&L Racing and SFR. Six new members joined SFR. Kenber will need to follow up with Chiefs on new crew volunteers. Nosler suggests we publicize more next year. BoD thanked McClellan for organizing event.

¢ Infineon/LS Contracts -- Gordy/Nosler
LS contract, which is still a day by day deal, is in good shape. Rate is $12,000/day or $9600/day if within county 92 sound window. A new hourly rate has been proposed to Infineon. Number of Race Officials for pro events is still being defined. Nosler is drawing up contracts. Infineon pro event worker camping will be in Lot 10 for NASCAR and IRL and on the Terrace for Wine Country and ALMS.

¢ San Jose Grand Prix Contract -- Gordy
A $50,000 contract has been proposed for 225 volunteers. This will include 100 Pass Checkers. BoD agrees to give $20,000 to Solo II for the Pass Checkers. Web site is being set up to allow Solo II members to sign up. Barry Chafin is organizing, Nemy will supervise.

¢ Annual Banquet -- All
Input from Chiefs at the Chiefs Meeting indicated they did not want to split the Annual Banquet into two separate Workers Recognition and a Driver Champions Recognition banquets. They like the idea of having the banquet on Nov. 19. Jim Keane had also provided reasons for not separating the participants, ever though the Solo II/Rally Cross Banquet will need to be held at a later date since their events are not completed until later. Grantz pointed out that the 19th conflicts with setting up for the Moscone Auto Show plus there are many office duties during Oct. and Nov. BoD agrees that Grantz should hire additional assistance during this period. The following dates were set: Region election ballots to be mailed Oct. 19 and counted on Nov. 15. On Nov. 19 BoD meets, 8 AM - 11 AM, Annual Meeting, with new RE and BoD being seated, will be 11 AM - 3 PM, and Banquet will start at 6 PM. New BoD will schedule a Chiefs/Stewards Meeting for early Jan.

¢ New Business

¢ Drivers School -- Nosler
As of last Friday, 67 have entered; expect 70+ students. Kevin Rogers and Michelle Hemus are coordinating with Jon Becker as the Chief Instructor. Nosler is to remind Becker that DRAFT cards will not be given to the Driver Instructors. Nosler is coordinating new threshold braking/shifting session which will be offered to students this year.

¢ The Wheel -- Grantz
Has discussed thoughts about changes with Blakemore. He has been asked to look at a magazine format. There is a software program available for $1300 which will make The Wheel available on the Web site. Blakemore is getting estimates for 36 and 48 page count costs. BoD wants to know if we can change content or format. Action: Nosler to chair a task force. Grantz willing to help as needed.

¢ VIP Program New Merchandise -- Gordy
New vendor chosen; shirts are available in 15 colors and fleece vests in eight. Ordering capability to go on web site. BoD shirts ordered.

¢ Tech Facilities at TH -- Nosler
New facilities are not what Tech had in mind. They are asking to rent, lease or buy a trailer they need. BoD asks if location is a major problem? Could be moved back to old trailer location, but may not have AC available. Action: Tech to research needs further and provide to Nosler.

¢ Gas Card/Safeway Purchase Card Programs -- Nosler
Group 4 drivers will provide 5 gas cards and M&L Racing will provide 5 Safeway cards on 10 race weekends this year. Drawings will be held at Sunday lunch with Drivers and M&L making the presentations. BoD thanks Group 4 and M&L for these contributions to our Race Officials. Also thanks to Fran Perry and the Social crew for their help each weekend.

¢ Lift Bar for FSCCA Cars -- All
Jim and Sean Kelly had emailed BoD about the availability of a lift bar for FSCCA cars through Enterprises. Nosler does not think the bar is the way to go and thinks the FSCCA can be lifted with our current equipment.

¢ Oct. 21-23 Race Weekend -- Allen
In place of PCRRC or WSC, BoD wants this weekend to be a celebration of our Regional Racers. Archer thinks the final race should be a double points and Gordy thinks we should make it a championship event. We could have a dinner Sat. night to honor the champions of the event. Sunday would be reserved for the 4 hour Enduro. BoD like the idea of promoting to Regional drivers only and not promoting for out of Region.

¢ SFR Region Hall of Fame -- Nemy
Deferred until next meeting.

¢ Liaison Reports -- All

¢ T & S -- Smith
Jenice Harvey has agreed to be Chief. Bill Dwyer will be Chief for both Earle events. At Drivers School will be testing the process of sending results via wireless to Race Administration. A printer has been ordered. Back up copier will be available first couple of races.

¢ Race Administration -- Gordy
Race Central will no longer exist as before and will be moving to the classroom at LS and the New Drivers Lounge at Infineon. This will allow longer registration hours. Smith states sending results via wireless may be a problem at these tracks. Will need testing. Need to discuss vouchers for pro events at next month meeting.

¢ Emergency -- Gordy
Ray Mudd has asked to use SFR's third Emergency truck at TH. This is OK with Dan Kenber, but does not want a change in configuration at this time. E crew will be looking to convert Purple K setup to water within the next couple of years.

¢ Membership -- Nemy
John Hughes is the new Chief.

¢ Computer Technology -- Nemy
Nemy now working with Smith on backup for computers.

¢ Moscone Auto Show -- Nosler
Who will organize? Nothing certain at this time.

¢ RDC -- Allen
George Ott is new president. Will be holding meetings at the track. Judy John will be in charge of coffee at events. RDC wants to do some support of TH; Vodden has suggested bleachers. Grantz wants to re-negotiate the Enduro contract for this year.

¢ Executive Session (provided under separate cover)

¢ Correspondence
Art Muncheryan sent an email to BoD about considering a promotions person for the Region. Interest was minimal, but time was limited and may be discussed further at next meeting. Nosler to respond to Art.

¢ Remarks for the Good of the Order

¢ Adjournment
Motion (Nosler): To adjourn meeting at 7:21 PM. Passed--Unanimous.
Next meeting scheduled for Saturday, Mar. 26, 2005 at 9:00 AM at Mike Smith's Office, Saratoga

Respectfully Submitted,
Barbara McClellan, Secretary