Mike Smith's Office -- Saratoga

¢ Call to Order -- Gordy

Attendees: Board of Directors
R J Gordy - Regional Executive
David Harriman - Director
Barbara McClellan - Secretary
Peter Nosler - Treasurer
Michael Smith - Director

¢ Visitors' Reports

¢ Vintage Update -- Goronsky via Email
Entries are down this year (153 as of two days ago). Since SFR will make money on the test day, we will break even. Looking at what can be done to increase numbers for next year. Media Center has been rented for the weekend (RennWorks contributed $500 towards the rental. Have not be able to contact the other member who caused problems the last time at LS.) Saturday evening Social with a catered dinner from Thai Orchid for everyone will be at the Media Center. Transponder rental will be through the Region office as usual. T-shirts for drivers and Race Officials will have a nice shot of race cars and say: Vintage 04, In Memory of Grace Katagiri.

¢ Solo II Update -- Nemy via Email
Joint event with Fresno worked well. Advanced School was postponed until next year due to predicted rain. Full list of Solo II cars are available for the Auto Show. Sacramento Chapter financials are being done quarterly; Nosler will request monthly updates.

¢ Rally Update -- Harriman
Last Rally Cross of 2004 was Oct. 17 and Rally School was the 16th, both at TH; a successful weekend. Financials have not been completed, but it appears to be a profit. Rally Cross would like to do five events next year; TH needs those dates. BoD needs to identify a new Chief for next year since Montgomery has new job responsibilities. Grantz and two others stepped up when Lewis Young had to move aside for family issues. Rally Cross and TBD are still being sanctioned SCCA, but all other types of Rally are moving out (perhaps to Rally America).

¢ Concours Update -- Gordy
Per Steve Miller, the Round Hill event did not take place because individuals did not step up to the plate after initially volunteering to organize. Serrano event had 177 entries; this was an excellent and highly successful event. Participants want to have an event in 2005 there. Nosler is requesting documentation on how donations are made in the name of SCCA.

¢ Competition Director Update -- Archer via Email
Tentative schedules for 2005 Regional and Pro events distributed. Currently working on getting Friday of Labor Day weekend from Infineon to make it a Double Regional; won't be listed yet. Current schedules, while tentative, are ready for Web site, Wheel and Annual Membership Meeting. Action: Smith to forward schedules to these sites. Tentatively, there will be seven Regional run groups. They are as follows:
Group 1 ITX, ITX, RX7, T1, T2, SSB, SSC
Group 2 CSR, FS, FA, S2, SM, FM, FC, FSCCA
Group 3 GT1, GT2, GT3, GT4, GTA, SP, AS, EP
Group 4 FC, CF, FV, F5
Group 5 ITS, ITA, ITB, ITC, FP, GP, HP
Group 6 SRF, DSR
Group 7 SM

Supps will state that the Region reserves the right to change or modify run groups during the 2005 race year. SF will be deleted and combined with CF group, per their requests. FB and BG will be deleted due to lack of participation
and GT5 per National rules. Smith wants to look at 1992 - 2004 schedule comparison at next meeting. Supps will be reviewed in detail at that meeting as well.

¢ National BoD Update -- Pitts via Gordy
Sandy Abrahams has resigned as CFO; Steve Johnson reports that a former SPRINT account manger has been hired to take AVECTRA though stages 2 and 3. Smith thinks there are still procedural problems with this database although there may not be electronic losses of membership as before. Looks like the new member renewal revenue is correct. SFR will probably need to rewrite our software so we can merge the National database. We will do our own QA; Smith has started working on this.

¢ Thunderhill Report -- Vodden via Email
A double fatality occurred on Oct. 1, an open test day prior to the SCCA weekend. The incident involved two SCCA drivers, Charles Aliberti and Robert Smeltzer. K&K Insurance has assigned an investigator. We have processed all the appropriate paper work so far and TH will do whatever is necessary to insure the most appropriate result for all involved. Changes have been made to the K-wall between Turns 14 and 8.

Currently obtaining bids for moving Region Office building and refurbishing from three contractors; no decision to be made until this information is available. Art and Richard Siri, track contractors, and Jere Starks of Infineon have helped with the evaluation of the track pavement. All think the pavement is in great shape with only crack management and surface sealing in selected areas as ongoing maintenance issues. Jere offered some inputs on edge crack control using French drains.

¢ Oil Recycling Champions Report -- Vodden via Email
Vodden and Allen are at Buttonwillow this weekend to promote ORC. Allen will also be at Fontana in the Spring for publicity purposes. There are no new grant programs in the offing at this time. ORC vehicle was on display in the paddock at ALMS.

¢ Region Report -- Vodden via Email
RE confirmed with Vodden that he should concentrate on financial aspects for his consulting fee. Smith suggests rewriting contract, then give monthly status report on where he is with financial aspects. Monthly report as is to be reworked.

¢ Region Administrators Report -- Grantz via Email
Has set up a process to verify all credit card transactions when run since records for May through end of July had discrepancies in the expected amounts processed and actual amounts on final BoA statements. Printing ballots and candidate statements; using a 6x9 envelope to call attention to Region mailing. Processing Vintage entries and organizing for Western States Championship are also time consuming. First draft of 2005 Supps will be sent to BoD for first review prior to Nov. meeting.

¢ Secretary's Report -- McClellan
Motion (Nosler/Smith): To approve minutes from 9/29/04 BoD Meeting.
Passed--Unanimous

¢ Treasurer's Report -- Nosler
Profit and Loss Statement (Year to Date) through Sept. 30, 2004

1. Club Administration
Income (dues, etc.) $ 82,943
Expenses (payroll, overhead, etc.) (125,142)
Total $( 42,199) $(42,199)

2. Road Racing
a. 20 Event Income - Net
Drivers School $ 4,861
Double Natl. TH 18,259
Regl. Opener Inf. 14,089
Regl. 2, TH 9,878
Regl. 3, LS 18,855
Regl. (Dbl.) LS 50,970
Regl. (Dbl.) TH 26,909
Regl./Natl. LS 34,030
Regl. 4 Inf. 25,438
Regl. 5 TH (61)
R & T Inv. LS 34,933
Wine Country Historics 11,287
NASCAR 14,108
ALMS Inf. 11,855
Monterey Historics 17,577
CART 29,312
Total $ 322,300

b. General Racing
Income
(novice permits, transponders $ 5,213
Expenses (103,582)
($ 98,369)

Road Racing Total $ 223,931 $223,931

3. General Income and Expenses
Income: Thunderhill dividend $50,000
Oil Recycling Program 75,214
Rally Cross 1,062
$126,276

Expenses: The Wheel ($46,593)
Banquet (13,068)
($59,661)

General Total $66,615 $66,615

Total Yearly Profit through 9/29/04 $248,347

Adjustments to Actual:
Thunderhill dividend ($50,000)
ORC paid ahead of schedule ($47,392)
Total Adjustments $97,392

Adjusted Income $150,955

Motion (McClellan/Smith): To approve Treasurers Report as of September 30, 2004. Passed--Unanimous. It was noted that the Region is on budget for 2004.

¢ Old Business

¢ 2005 NorPac Update -- Gordy
Promoting upcoming convention. OR Region is host and Bernice Stanley Chairperson. Gordy will be asking for sponsorship money from our three local tracks and will be asking Worker Awards Chief for any left over worker awards which can be contributed to the Silent Action. Motion (Nosler/Smith): Move to have an ad for the March Reno/SFR Double National in the convention program. Passed--Unanimous.

¢ Oct. TH Regl/ALMS Recap -- All
Regional event was well attended and well run. ALMS, at LS, was four long days with lots of work and many out of Region workers. Very late schedule changes made for major problems. This event will have the same schedule next year at the same time. Neither CART nor ALMS use our Emergency crew, but tow personnel is kept busy. Need to negotiate this and the last minute schedule changes in next year's contracts. SMC had 58 entries which is more than allowed by the GCR at this track. This necessitated last minute contact with the Executive Steward for an exemption. This should be avoided in the future.

¢ 2004 Election -- All
Vote count confirmed at Valley Import Center in San Ramon at 6 PM on Nov. 9. McClellan will ask Bruce Brunner to supervise again this year. See Region Report regarding ballot and candidate statement prep. Grantz reported that the ballot stuffing was going well and mailing would start on Oct. 25 and be completed by 27th. Gordy and the BoD thank David Harriman for his two years of BoD service since he has chosen not to run for re-election.

¢ Moscone Car Show -- Harriman
Date is Nov. 21- 28; Harriman, Allen, and Grantz working on getting race cars for display. Nemy has recruited Solo II cars. Nosler volunteered one of his cars. Grantz is asking BoD members to staff the evenings from 6 - 10 PM. Last month, BoD approved a budget of $6K; if we obtain the $10,000 sponsorship from Meguiar's, the $6K will come from that.

¢ Volunteer Response Position -- Smith
Pilar has resumed calling new members. Action: Smith to work with Grantz to develop a job description after WSC. Reschedule to next month's meeting. Gordy recommends we consider a second employee for the Regional Office

¢ Double National -- Nosler
Earlier this year, SFR BoD voted to give the Reno Region $1000 for participating in the 2004 Double National. BoD feels we should have a more formal agreement. Nosler presented a draft financial proposal which SFR RE would review with the Reno RE. BoD edited proposal and Nosler will finalize for Gordy's use.

¢ New Business

¢ Workers for Pro Events -- Gordy
BoD needs to give chiefs direction that workers need to work a specified number of Regional events prior to their being invited to work a Pro event. Long discussion on how the BoD should help chiefs with this. Action: Expectations and responsibilities of the chiefs will be presented at the Chiefs Meeting in January and they will be asked to set thresholds.

¢ Surveys for Drivers/Volunteers -- Smith
Draft surveys for both were discussed and potential questions recorded. Plan to mail all drivers a survey and phone a selected number if more in depth questions. Volunteers would be mailed a survey. These will be sent during the off season. Action: Smith to distribute first draft to BoD in the next couple of weeks and we can respond with changes/additions. To be further discussed at Nov. meeting.

¢ SFR and NorPac Decals for Runoffs -- Gordy
Would like to see recognition of podium finishers from SFR by giving decals with the year. Motion (Nosler/Harriman): Move to have decals with year made. Gordy has also proposed that NorPac Division stickers be available for all NorPac drivers at the Runoffs. Maybe we should be thinking about cash for podium finishers. Action: Nosler to develop a proposal for tow fund support (as OR Region has) and present at next meeting.

¢ 2005 Budget Process -- Smith/Nosler
Need to schedule contract meetings with Infineon and LS around the first of December. The 2004 budget was done retrospectively. Smith and Grantz have notes from this past year for use in developing the 2005 budget. Will need input from new BoD. Goal is to have an operating budget, a capital budget, and an R & D expenditure budget. Action: Smith to work with Grantz to take 2004 retro information with 2004 expenses and parse to respective BoD for input. In depth discussion scheduled for Dec. All Day Meeting.

¢ 2004 Annual Meeting Agenda -- McClellan/Gordy
Last year's agenda was reviewed and this year's developed. Meeting is scheduled for Noon, Nov. 20 at the Radisson Hotel in Sunnyvale. Action: McClellan to send agenda to BoD for final review and will bring 50 copies to the meeting.

¢ Rolling Equipment -- Gordy
There is a $1 car available at both Infineon and LS. Cars cannot be driven on the road. Do we want? Oregon is in need of a Pace Car. BoD agrees they can have the car at Infineon, but they must be responsible for transporting it to OR.

¢ National Administrators -- Gordy
National is looking for NAs in various specialties. Notify him of any suggestions.

¢ Liaison Reports -- All

¢ Worker Awards -- Gordy
Talked with Chief at ALMS about suggestions she had. McClellan to follow up at WSC.

¢ Tech
Gordy to ask new Chief if annual and/or student cars can be teched at the All Club Training Day.

¢ Registration -- Harriman
Thanks to John Hughes, Kathy Reisinger, Malinda Jaroch, and Ian Cook for their ALMS Registration work. Need to think in terms of identifying a Chief Registrar for next year's Pro Events.

¢ Worker Trans at TH -- Harriman
Donataed bus was not accepted as it was too large. The Nissans from Infineon are ready for use. Tom Lewis has agreed to serve as TH Worker Trans.

¢ Trophies -- All
BoD and drivers are unhappy with the quality of the current trophies. Allen to be looking at other alternatives.

¢ Drivers School -- Nosler
Has met with Michele Hemus and Kevin Rogers and they are working on the plans for the 2005 school.

¢ Executive Session (provided under separate cover)

¢ Correspondence

¢ E-mails
Curt Cearlock wrote that he and his partner were not eligible for a trophy this year because they had not individually competed in enough events even though they finished second and third in ITC points. It was obvious they were not cherry picking the events, but rather taking turns with their car. BoD agrees to present earned trophy. Gordy to inform. Brian McCarthy wrote about how Restricted Regionals were run in the past. BoD thanks him for his input. Jim and Sean Kelly had a concern that the FSCCA car would not be included in Regional races. Issue resolved and these cars are listed in Group 2.

¢ Other Correspondence
The Corporate Pinewood Derby Challenge thanked SFR for the Novice Racer sponsorship. With the package, we received a driver ticket and two spectator tickets. Event will be Oct. 30 at LS in the island area during the Vintage event.
Gill Campbell, CEO/General Manager of LS, and Martin Kaufman, IMSA Chief Steward, thanked the region for loyalty, dedication, commitment, and work at the ALMS event. Marty also said it was a "good coming home" for him.

¢ Remarks for the Good of the Order
Condolences and flowers were sent to the families of Charles Aliberti and Robert Smeltzer.

¢ Adjournment
Motion (McClellan): To adjourn meeting at 3:33 PM. Passed--Unanimous.
Next meeting scheduled for Saturday, Nov. 20 at 8:00 AM at Radisson Hotel, Sunnyvale. To be followed by Annual Membership Meeting at 12 noon. TH Properties Meeting will be Friday, Nov. 19 at the Radisson.

Respectfully Submitted,
Barbara McClellan, Secretary