Mike Smith's Office -- Saratoga

¢ Call to Order -- Gordy

Attendees: Board of Directors
R J Gordy - Regional Executive
David Allen - Director
Barbara McClellan - Secretary
Peter Nosler - Treasurer
Michael Smith - Director
Blake Tatum - Director

Guests:
Steve Archer - Competition Director
Bruce Goronsky - Vintage Chief
Sherry Grantz - Region Manager
Bryan Nemy - Solo II Chief
David Vodden - Properties CEO

¢ Visitors' Reports

¢ Vintage Update -- Goronsky
Flyers have been sent to Vintage group mailing list. American Racing Club wants to bring about 30 cars made up of retired Vipers, Porsches, etc. Will look at 2001 schedule and adapt. Cars must have transponders to compete. Still working with National on licensing reciprocity. Roll bar standards have been resolved. Currently doesn't have a good idea on the number of entrants; aware of conflict with CSR event. TH will be responsible for Fri. test day. Event will be named a Salute to Grace Katagiri since she would have been Communications Chief and vintage cars were her love.

¢ Solo II Update -- Nemy
Last event of the regular season will be Aug. 29 at the Marina near Monterey. Slush series begins the end of Sept. and continues through early Dec. One event is at Golden Gate Fields, 4 at Oakland, 2 at Candlestick, and 1 at Atwater with Fresno Chapter. Advance school is planned for late Oct. Will have cars for display at Moscone Auto Show. No update from the Site Committee nor has there been a response on the possibility of renting the site to run an event there.
Tatum reports that the Sacramento chapter is looking for another site; they only have Stockton available. Web site is not current because the web master is out of the country. Bill Fleig has been ill and Ray Miller has assumed much of the Chapter responsibility. Nosler noted that both the Bay Area and Sacramento Chapters are showing expenses in the red. Nemy thinks it is because they pay for sites in chunks and then receive replacement revenue; however, Bay Area Chapter numbers show a YTD profit of $12,990.

¢ Rally Update -- Grantz
Montgomery is less available these days due to work schedule; others have assumed responsibility. Last event at TH had 54 entries and made about $700. Seem to be on financial target. There is a proposal to expand the rally cross series into the nearer Bay Area by running an event on Oct. 30 at the Santa Cruz Fairgrounds in Watsonville. Fairgrounds management seems open to the proposal and Grantz did a site inspection on Aug. 15. Fees will have to be paid 45 days in advance of event. Motion (Smith/Nosler): To approve a rally cross event at Watsonville. Passed--Unanimous. Flyers to be distributed to rally participants.

¢ Concours Update -- Gordy
Nothing new to report. Two more events scheduled this year.

¢ National BoD Update -- Pitts via Gordy
Still looking for Phil Clarke replacement.

¢ Thunderhill Report -- Vodden
Primary business and TH report delayed to Properties meeting which will be held subsequent to this meeting. An 8' x 12' Tech building with AC, power, and communication lines has been installed to the left of the hot pits track exit. Platforms for flaggers have been built drivers right at both T3 and T9.

¢ Oil Recycling Champions Report -- Vodden
Check for over $66,000 has been received from the CA Waste Management Board for the Oil Recycling Champions grant. Freeway sign is being replaced to be in compliance with freeway standards. Participants being selected for focus group meeting to be held at Infineon Aug. 28-29.

¢ Region Report -- Vodden
Rick Boysal requested a membership mailing list to make offers to upgrade safety equipment available to members. He was requesting this favor which would allow him the resources to continue financial sponsorship support for club events. BoD chooses not to provide the database. Suggest he take out an ad in The Wheel.

¢ Region Administrators Report -- Grantz
Continue to deal with membership database issues, which appear to be lessening. Finalizing schedule for July 30 - Aug. 1 Regl/Nat was not an easy task. Number of entries for some groups exceeded allowable number for the track requiring additional work with Stewards, Comp Director and entrants. Vintage mailer was completed and sent to over 900 drivers on the mailing list. Continuing to work with competitors regarding site availability.

¢ Secretary's Report -- McClellan
Motion (Allen/Tatum): To approve minutes from 7/12/04 BoD Meeting.
Passed--Unanimous.

¢ Treasurer's Report -- Nosler
Profit and Loss Statement (Year to Date) through July 31, 2004

1. Club Administration

Income (dues, etc.) $ 68,879
Expenses (payroll, overhead, etc.) (103,462)
$(34,583) $(34,583)

2. Road Racing
a. 20 Event Income - Net
Drivers School $ 4,861
Double Natl. TH 18,309
Regl. Opener Inf. 14,110
Regl. 2, TH 10,552
Regl. 3, LS 15,578
Regl. (Dbl.) LS 22,276
R & T Inv. LS 36,740
Wine Country Historics 11,287
NASCAR 14,397
Regl. (Dbl.) TH 29,002
ALMS (Estimated) 22,283
$ 199,395

b. General Racing
Income
(novice permits, transponders) $ 4,162
Expenses (81,602)
($ 77,440)

Road Racing Total $121,955 $121,955

3. Misc. Income and Expenses
Income: Thunderhill dividend $50,000
Oil Recycling Program 30,906
Rally Cross 1,468
$82,374

Expenses: The Wheel ($38,400)
Banquet (13,068)
($51,468)

Misc. Total $30,906 $30,906

Total Yearly Profit through 7/31/04 $118,278

Motion (Allen/Smith): To approve Treasurers Report as of July 31, 2004. Passed--Unanimous.

¢ Old Business

¢ 2005 NorPac Update -- Gordy
Nothing new to report.

¢ ALMS, Regional/National, Monterey Historics Recap -- All
ALMS received a lot of publicity due to the Dale Earnhardt. Jr., incident on first lap on Sun. morning practice. BoD commends the turn workers (Communicator--James Davidson, Flaggers--Michael Ryan Cantu and John Schmale) for their excellent response to the incident, as well as the Safety crews. Action: Gordy to invoice Infineon for Race Officials Regional/National was very well attended. However there was an insufficient number of corner workers to meet the requirements of the GCR. This required Gordy to contact LS and contract for eight F&C workers for all three days. Continues to point out the need for recruitment of new volunteers.

There were a couple of major incidents around the Media Center with the Monterey Co. Park staff which involved individuals going over the fence of a restricted area and climbing onto the roof of the Media Building. When asked to leave by the park officials, several individuals were verbally abusive towards the officials. Everyone is reminded that the race track and paddock are all that we rent. The rest, which is a park, is under the direction of the county. This incident has caused the Region significant problems with the Co. for future events. BoD feels that the individuals involved should be held responsible for their actions. Motion (Nosler/Allen): To institute disciplinary action against Randal Harris and guest in the form of $500 for their trespassing and abusive behavior towards the Monterey Co. Park service and a financial assessment of $100 each for the six members of the RennWorks team who trespassed on county property. Passed--Unanimous. Action: Nosler will follow up with Harris and RennWorks and Smith will write an article for the next issue of The Wheel.

Action: Region has rented the Media Center area for the Vintage race (at $300/day) and the Sat. night party will be held there. Gordy has met with Greg Smith, Chief Ranger, who has made it plain that all park laws will be enforced. This includes citing motorcycle riders without helmets, speeding, admission of $6/car without an SCCA membership, and vehicles that are off the pavement. Action: Gordy will ensure the next Acceptance Letter for the Vintage event includes this information. Historics had many workers, including several from out of region. Membership signed up six new members. Steve Earle's needs were met and he went away very happy. Action: Nosler to invoice Earle for Race Officials. Fee will be increased from previous years.

¢ Race Chairman Replacement -- Gordy/McClellan
Ian Cook and Lynne Huntting, both former BoD members, have agreed to share the responsibility. They will be Co-Chairs.

¢ New Business

¢ 2005 Schedule -- Archer/BoD
Archer provided a very tentative schedule that resulted in extensive discussion. Pro race dates and track schedules impact the SFR schedule. LS will be closed for 45 days (probably first of May through mid June) to widen run off areas and make tracks acceptable for MotoGP event. IRL has added a track date the last weekend in Aug. at Infineon and most likely our crews will be asked to work the event. Gordy's REflections letter will be asking chiefs to require Race Officials to volunteer for a set number of Regional events in order to be invited to Pro events.

As presented initially, there were 1 school, 1 Dbl. Nat, 5 Regl, 2 Regl/Nat, 2 Dbl. Regl, 1 Vintage, 1 WSC, and 8 Pro events. Few of the dates are locked in at this time. As usual, the question of whether to work the Pro events was raised, but BoD realizes that this is a perk that our Race Officials want and enjoy; also they have the choice to not work if they wish. Sound windows are always an issue at LS. Motion (Smith/Nosler): To change the July Regl/Nat at LS to a Dlb. Reg. For--Allen, Nosler, Smith. Against--McClellan, Tatum. Motion--Passed. Motion (McClellan/Tatum): To change the 2 day May Infineon Regl event to a 3 day Regl/Nat. For--McClellan, Nosler, Smith, Tatum. Against--Allen. Motion--Passed.

First draft of 2005 Supps will be reviewed no later than the Oct. BoD meeting. Regl CF and SF class will be combined into a single class. There is consideration of combining the Gr 4 and Gr 7 cars. FV will not be running with SRF. If groups are combined, seniority and participation would determine who keeps the permanent numbers when there are duplicates. FB would be moved to Gr 2. DSR may be moved to Gr 6. Small bore drivers like running with Gr 6 with Gr 5 as a second favorite. Per the GCR, track lengths limit the number of cars to 25/mile. Exceptions require approval by the Executive Chief Steward; approval is good for one event only. Gordy reported that National will be adding 4 additional classes.

¢ Pinewood Derby at Vintage -- Gordy
Boys Scouts have the grassy area of the park and would like to promote SCCA at their event. BoD thinks this is a good idea. Motion (Allen/Smith): To sponsor one entrant for $250. Passed--Unanimous. Action: Gordy to find out number of winners so Goronsky can arrange for checkered flags.

¢ 2004 Election Procedure -- Grantz
Deadline for candidate petitions is Sept. 1. Petition must be signed by at least 50 members in good standing. Candidate statements due Sept. 10 for The Wheel and to be included with the ballots which will be mailed after Oct. 21 and due in the office Nov. 8, 5 PM. They will be counted Tues., Nov. 9 at San Ramon Imports. General membership meeting will Sat. Nov. 20 at the Sunnyvale Radisson.

¢ Liaison Reports -- All

¢ All Chiefs -- Grantz
Preparing CART vouchers and will send them to Chiefs this week.

¢ Social -- Gordy/McClellan
Reports that Social building and area at LS presently used may not be available after July 05 since the medical building will be replaced by new medical center behind T11. Action: McClellan to discuss with Chief.
¢ Executive Session (none)

¢ Correspondence
Acknowledgment from Dave Smith's widow for donation to Foundation.Barb Lundqust sent word that the Foundation is still collecting funds for the Safety DVD and they hope to have them available to the regions in the near future.

¢ Remarks for the Good of the Order
Paul Helberg, Steward, had open heart surgery today. Hans Bentley, SRF National driver was killed recently in a motorcycle accident. Motion (McClellan/Allen): To make a donation to the Foundation in memory of Grace. Passed--Unanimous.

¢ Adjournment
Motion (McClellan/Allen): To adjourn meeting at 6:15 PM and proceed to Properties meeting. Passed--Unanimous. Next meeting scheduled for Tuesday, Sept. 28 at 1:00 PM at Mike Smith's Office, Saratoga.

Respectfully Submitted,
Barbara McClellan, Secretary