Mike Smith's Office -- Saratoga

¢ Call to Order -- Gordy

Attendees: Board of Directors
R J Gordy - Regional Executive
David Allen - Director
David Harriman - Director
Barbara McClellan - Secretary
Peter Nosler - Treasurer
Michael Smith - Director
Blake Tatum - Director

Guests:
Sandy Abrahams -- VP of Finance and Administration
Sherry Grantz -- Region Administrator
Steve Johnson -- President of SCCA

¢ Visitors' Reports

¢ National BoD Database Update -- Johnson/Smith/Abrahams

Report received from National July 7 had resolved and reconciled issues noted in the previous edition of the database. Concern remains about the ability to continue to replicate. SFR continues to manually update and will eventually have to merge databases. Johnson, who apologized on behalf of the National staff, became aware of the problems as they had received similar feedback from other Regions. Knows they have the right system, just didn't realize the problems implementing it. National now has a consultant on board who understands the issues. Sees more gain in the past 2 weeks than in the previous 3 months. Also receiving assistance from a former RE from North Carolina with extensive IT experience. Abrahams presented an update on the AVECTRA system followed by Johnson presenting a $8300 dues check for SFR. Reported they are currently doing Aug. due renewals. Johnson stated that the June renewal data looked good and they are getting caught up with July. Will want to see the end of Aug. before he is comfortable with the database. Membership is now reporting into Abrahams. Grantz says we are still getting calls from individuals who had April, May, and June renewals. Smith stated the need for process people and for the core product to be aimed toward customer service. Johnson told of plans to survey Regions and find out what kind of reports are needed. Smith points out that SFR is a different customer; Johnson states they will cater to the tech savvy regions. Even though it looks like we are getting good data, the next step for SFR will be to continue to continue tracking and keep working together as we have until National has perfected the outcome. Data accuracy has to be the primary concern. On a separate subject, Smith expressed concern about the spec tires which Enterprises had designated for SRF. They have been over promised, under delivered, and limited to 6 to 8 wear cycles, which makes the tire very expensive for the SRF drivers. Allen points out that any spec tire needs to last a long time. Action: Johnson to follow up with Jim Dickson.

¢ Vintage Update -- Goronsky via Gordy
Entry fee will remain the same as previous years. Moving forward on a second vintage event next year.

¢ Solo II Update -- Nemy via Email
Three events remain in the regular season. Winter Slush will have 7 events, starting in Sept. Nemy will be running for the BoD and has obtained the required signatures to be on the ballot. Tatum stated the Fresno Chapter President is Tim Brincefield. Sacramento Chapter minutes are posted on their Web site, although they are a couple of months behind. Meetings are at the same time and place each month.

¢ Rally Update -- Harriman and Grantz
Grantz assisted on the TSD rally which went very well. BoD thanks Pete Soper and Grantz for their effort. Rally School and Rally Cross dates have been changed to Oct. 16 and 17, respectively. TH has been asked to prep the other side of the hill.

¢ Concours Update -- Gordy
See The Wheel article on the Palo Alto Concours; there were over 400 entries and judges are SCCA certified. Two more Concours are scheduled this season. Suggested we think in terms of having a Concours in 2005 with the SCCA Vintage at LS. Need to have Steve Miller and Bruce Goronsky meet and discuss. Action: Gordy to arrange meeting.

¢ Competition Director Update -- Archer via Gordy
Competitors don't understand why schedules are not available at least a month prior to all events. Motion (Nosler/Smith): Move that the SFR standard will be to have approved schedules posted on the Web 30 days prior to each race event. Passed--Unanimous. Tatum noted that FV drivers are against running with SRF. They brought this up at the TH Drivers Meeting with Archer. Gordy stated this combination was approved by National and we will try it for the Regl/Natl event. Allen reported that he had met with a group of 11 Small Bore drivers and they stated that they would prefer to run with Regl. Group 6 or if the sound window is a problem, then Group 5.

¢ Thunderhill Report -- Vodden via email and Smith
Vodden reports that TH has had excellent financial results with income increases in advertising sales, food service, and garage rentals. Year to date revenue has increased 11% through June 04 when compared to the same period last year. Primarily on budget; currently working on asphalt plans. Within the next 45 days, Art Siri, a consultant, will provide an evaluation. A second consultant who worked with Jere Starks from Infineon is also providing advice. Nosler points out that paving has two separate issues to consider, first the geologic technical underlay and second the pavement, itself. Action: Nosler to provide names of experts to TH. Kudos for the new grass planting and the new barbecues which are located on every power post in worker camping. Road racers really like the Turn 11 wall move; BoD encourages Vodden to continue to get feedback from drivers who take off-course excursions. The July 4th fund raiser was a big hit with the Willows community.

¢ Oil Recycling Champions Report -- Vodden via email
ORC truck was at the membership booth at NASCAR. Will also be going to ALMS. Needs a driver for Regl/Natl event at LS. Reminder that the grant payments always have 10% withheld from each check so that there is a balloon payment at the end of the grant period, which ends April 05. Focus group meetings with Vodden, Shawn Campbell, and selected drivers are scheduled for the Aug. Infineon event.

¢ Region Report -- Vodden via email
Reminder that Sept. 1 is the deadline for new BoD Candidates to state their intentions to run by submitting a petition with signatures. The TH team and SCCA team are working very well together. Region Office Manager is now signing all SFR/SCCA checks.

¢ Region Administrators Report -- Grantz
Significant amount of time is being spent working on the membership database supplied by National (see above). Now taking responsibility for meeting Office budget items; will verify all 2004 charges made to date and ensure all items are charged to appropriate accounts. Disaster Plans for Infineon and Laguna Seca have been updated (TH was already current) and sent to National contacts, specialty chiefs, and on file at Office and in Race Central for all events. Concours web page has been revised and includes 2004 events as well as general information.

¢ Secretary's Report -- McClellan
Motion (Allen/Nosler): To approve minutes from 6/19/04 BoD Meeting.
Passed--Unanimous.

¢ Treasurer's Report -- Nosler
Profit and Loss Statement (Year to Date) through June 30, 2004

1. Club Administration
Income (dues, etc.) $ 59,945
Expenses (payroll, overhead, etc.) (91,583)
$(31,638) $(31,638)

2. Road Racing
a. 20 Event Income - Net
Drivers School $ 4,831
Double Natl. TH 18,270
Regl. Opener Inf. 14,110
Regl. 2, TH 10,552
Regl. 3, LS 20,447
Regl. (Dbl) LS 62,926
R & T Inv. LS 36,740
Wine Country Historics 12,397
NASCAR (Estimated) 23,954
$ 204,227
b. General Racing
Income
(novice permits, transponders) $ 3,702
Expenses (72,696)
($ 68,994)

Road Racing Total $135,233 $135,233

3. Misc. Income and Expenses
Income: Thunderhill dividend $50,000
Oil Recycling Program 30,906
Rally Cross 1,166
$82,072

Expenses: The Wheel ($31,634)
Banquet (13,068)
($44,702)

Misc. Total $37,370 $37,370

Total Yearly Profit through 6/30/04 $140,965

Motion (McClellan/Harriman): To approve Treasurers Report as of June 30,
2004. Passed--Unanimous.

¢ Old Business
¢ 2005 NorPac Update -- Gordy
Scheduled for the second weekend of Jan., 2005 at the Atlantis Hotel in Reno. Early Bird registration remains $75.

¢ NASCAR and TH Double Regional Recap -- All
McClellan provided the number of Race Officials who volunteered for the NASCAR event for Gordy to invoice Infineon. He noted that Chiefs will need to pare down the lists for receiving vouchers since both tracks are limiting the number of Race Official credentials and guest passes to 200 each. Several workers who would normally work other crews worked Social or Worker Trans. There were complaints of no good place to watch when they were off duty. Membership booth was set up Fri. and Sat. in Turn 7 area, close to the Trans Am paddock, which attracted sports car racing enthusiasts. Booth was not staffed on Sun. TH event was faced with a shortage of F&C workers, to the point that the event could have been relegated to the short course, so Vodden was asked to recruit TH employees for SCCA. F&C Chiefs and crews welcomed them with open arms; BoD appreciates this attitude. Obviously there is a continuing need to increase membership. Group 4 drivers provided a $50 gas card to all F&C weekend workers to show their appreciation. Group 4 drivers were honored with the International Flag Salute on their cool off lap from the turns. Motion (McClellan/Allen): Move to extend official kudos to Group 4 drivers for their show of appreciation. Passed--Unanimous.

¢ Infineon Contract -- Gordy/Nosler
Signed contract has been completed. Still waiting for the Earle agreement to be completed.

¢ Strategic Planning -- All
¢ Scheduling -- Nosler
Handout distributed describing a goal to build a major event that will draw the best competitors in the Western States as well as attract a potential large number of entrants. Why, who, how, when, where, cost, and leadership were discussed. One of the TV tracks is the appropriate where. Event would most likely replace the March TH Double National and could include a restricted Regional. Gordy suggests looking at the Road and Track date at LS. This could be a free sound weekend at 103 db limit instead of sound windows. SFR would work with SCRAMP and spectators would be charged an admission. Action: Nosler to talk with Gill Campbell. Since schedule will be discussed in detail at the next BoD meeting, this will be the strategic planning issue again.

¢ SM Sound Levels at Laguna Seca -- McClellan
Drivers are under the mistaken impression that because they discussed with Archer that they ought to only meet the sound windows at LS, it was a done deal. SFR Supps state that SM must meet a 90 db level at LS and this will be enforced. BoD has no plans to change 2004 Supps.

¢ Race Chairman Replacement -- Gordy/McClellan
Sherry Grantz will be listed as the Race Chairman for the Regl/Natl. Gordy and McClellan have been talking with a couple of potential candidates for the position.

¢ New Business

¢ Safety DVD Status -- Gordy
Barb Lundquist expects it to be available soon. Johnson stated that it will be approximately 4 hours in length. Daimler Chrysler is underwriting a large percentage of the costs. Plan is to distribute one DVD to each Region. Plans for the next 3 years will be to place safety as a high priority for training.

¢ Drivers Meetings Feedback -- All
Issues from meetings were discussed by BoD. Many will be addressed at the scheduling meeting.

¢ SM and ITA -- Allen
In ITA, the only Miata wheel diameter allowed by the GCR is 14 inch. The 15 inch wheels run by Spec Miatas in Group 8 are not legal for Miatas running ITA in Group 5. The BoD intends to change the 2005 Supps to allow Spec Miatas to run in ITA with their 15 inch wheels. Gordy reported that Bob Corbitt had pointed out that GCR allows a driver to sign a no-points waiver prior to a race so that a car may be run without getting points.

¢ Practice Time Posting -- Allen
Reported that drivers have indicated how much they like the practice times being posted. Thanks to T&S.

¢ Liaison Reports -- All

¢ Tracks -- Gordy
LS submitted a $700 bill to SRF for the wall break, drivers right, just past S/F from May event. Bill has been paid.

¢ Worker Trans -- Harriman
States that without a Race Chairman, reimbursements will need to be submitted to Sherry on an Expense Report.

¢ Training Day -- Harriman
Donna Harriman is willing to do an "Instruct the Instructors" session; they would then be certified CPR Instructors. There would be a cost of approximately $1000 which includes rental of the mannequins. Smith volunteered M & L Racing to underwrite the costs for instructors.

¢ Ambassadors -- Grantz
Six new members took tours at TH.

¢ Executive Session (provided under separate cover)

¢ Correspondence
SFR has received a letter from the SCCA Foundation thanking us for the donations made in memory of Carl Mofield and David Smith.

¢ Remarks for the Good of the Order
Steve Johnson and Sandy Abrahams thanked us for our hospitality to them. BoD appreciates their efforts in resolving the database issues.

¢ Adjournment
Motion (McClellan): To adjourn meeting at 6:23 PM. Passed--Unanimous.
Next meeting scheduled for Monday, August 16 at 1:00 PM at Mike Smith's
Office, Saratoga. This will be followed by a TH Properties meeting at 6 PM.

Respectfully Submitted,
Barbara McClellan, Secretary