Mike Smith's Office -- Saratoga

¢ Call to Order -- Gordy

Attendees: Board of Directors
R J Gordy - Regional Executive
David Allen - Director
David Harriman - Director
Barbara McClellan - Secretary
Peter Nosler - Treasurer
Michael Smith - Director
Blake Tatum - Director

Guests
Sherry Grantz - Region Manager
Bruce Goronsky - Vintage Chief

¢ Visitors' Reports

¢ Vintage Update -- Goronsky
Again noted that the Vintage date in Oct. conflicts with CSRG date at TH. CSRG was not willing to exchanges date with Shelby Club due to other timelines. Action: Gordy to write letter to CSRG apologizing for conflict due to miscommunications with LS. Action: Goronsky, Nosler, and Smith will be meeting prior to Properties BoD meeting to discuss Vintage plans and budget.

¢ Solo II Update -- Nemy via Harriman/Gordy
Pro events are heavily subscribed. The Round 7, April 18, event was canceled due to conflicting site engagement. Fresno had an event that date with over 100 entries. Process continues on site acquisition.

¢ National BoD Update -- Pitts
No report available.

¢ NorPac Update -- Gordy
Conference call last week with convention planning the main topic; NorPac has contributed $1000 to SCCA Foundation for production of Safety DVD. OR will be the host region for 2005 Reno Convention and SFR, with Arctic Alaska Region assisting, will be host for 2006. Rotation is Reno, OR, SFR, NW with smaller regions assisting. Host region will be responsible for workshop organization. Nosler is willing to organize a driver oriented workshop next year. SFR should have early involvement in the 2006 planning and need to identify a volunteer to head. Action: By next BoD meeting, have 2-3 viable candidates to work on the 2006 meeting.

¢ Rally Update -- Montgomery via Harriman
Web site has been updated. Montgomery likes the contract proposed by TH. Has delegated responsibility to Lewis Young to work on contract with Vodden. Nothing new from Pete Soper regarding the TSD Rally in July which will be sanctioned by SFR.

¢ Competition Director Update -- Archer
No recent contact. Action: Gordy to followup regarding July TH Double Regional schedule to either change the 30 minute races to Sat. and the 25 minute races to Sun. or to make all races that weekend 25 minutes.

¢ Bonus Races -- McClellan
Wants to confirm that it is BoD's position that bonus races are to be treated as though the designated group has the same benefits as if it were a double regional event (for the single entry fee). This would mean full points, checkered flags given to the class winners, and victory laps taken if time allows. The only exception is that no trophy is presented for the win. In order for the Operating Stewards to change the scheduled time for bonus races, the Chief Steward would have to file a Request for Action (RFA) with the SOM to request a change. BoD confirms this is the plan.

¢ Dual Entries -- Allen
Discussed last meeting. Archer has subsequently instructed Region Office that when it is the same driver in the same car to treat it as though it were a dual entry, regardless of class. Nosler wants to ensure a second entry doesn't oversubscribe a group. Action: Grantz will draft wording for next years Supps.

¢ Thunderhill Report -- Vodden via e-mail/Smith
Report had been mailed for the April 23 Properties Meeting which will be held at Franco's at 5:30. The rezoning of the property is an on-going slow process. Updates will be provided as they occur. Nosler and David Ray are working as the compensation committee for Properties. Smith will provide input to Nosler prior to the Properties meeting. Smith reported that when the weather dries out, work will start on moving the T12 wall towards the paddock. This will provide more runoff room for motorcycles. Prior to the Double National, compacted crushed rock was put in the outside apex of T3 and T8. It seemed to work well. New food concession is taking off in the right direction.

¢ Oil Recycling Champions Report -- Vodden via email
ORC banners were in place for the Dbl National. First payment has still not been received; expected shortly. Vehicle being wrapped and hope it will be available by the Properties meeting and the Regional event.

¢ Region Report -- Vodden
No report received.

¢ Region Administrators Report -- Grantz
National database is still not totally operational which has caused major problems at Registration due to licenses which have not been sent to competition drivers or race officials and also to mailing The Wheel. Action: Harriman to request Shannon El drop a phone line into Registration to use Sat. morning for calling National about licensing issues. Action: Smith and Grantz are working with National to try to get updates for Wheel mailings. About $500 worth of DRAFT cards have been recently used. Tatum said that Becker had asked giving them to Driver Instructors and he gave the OK. DIs received 21 hours credit, which is a little over a half day's worth of TH testing. BoD agrees that this is a one time only case of awarding DRAFT cards to DIs. New cards, of a different color, are being printed and will have a 3 year expiration date. The current white cards will expire 12/05. Grantz is now able to put information directly on the SFR web site. Late entry fees are being enforced as well as transponder rental fees and non return fees. Approximately $15,000 was collected in the WAP fund in 2003. Present balance is $5,800. Karen Cantu will work directly with Grantz on disbursement of these funds. Action: Grantz to prepare a spreadsheet to allow review of income and outgo of the WAP funds. This also allows the isolation of the WAP funds from general moneys.

¢ Secretary's Report -- McClellan
Motion (Allen/Smith): To approve revised minutes from 3/27/04 BoD Meeting. Passed--Unanimous.

¢ Treasurer's Report -- Nosler
Profit and Loss Statement (Year to Date) through March 31, 2004

1. Club Administration
Income (dues, etc.) $ 33,091
Expenses (payroll, overhead, etc.) (32,389)
$ 702 $702

2. Road Racing
a. 19 Event Income - Net
Drivers School $ 5,287
Double Natl. TH 21,025
$ 26,312
b. General Racing
Income (State of CA, etc.) $ 486 See Note 2
Expenses (36,550)
($ 36,064)
Road Racing Total ($ 9,752)

3. Solo II
Income ($ 3,090) $ 3,090)

4. Misc. Income and Expenses
Income (Thunderhill) $50,000 See Note 1
Expenses The Wheel (16,506)
Banquet (13,068)
$20,426 $ 20,426

Total Yearly Profit through 3/31/04 $ 8,286

Note 1: Thunderhill dividend deposited in Mar. but not posted until Apr.
Note 2: ORC payment of approx. $35,000 late and not included

Motion (Smith/McClellan): To approve Treasurers Report as of March 31, 2004.
Passed--Unanimous.

¢ Old Business

¢ Regional Opener Recap -- All

¢ Grid Location at Infineon -- All
New location worked well; BoD recommends that location for August Regional. Action: Tatum to thank Lamms for idea to change location. Allen had less than satisfactory interaction with Infineon personnel. In addition, tables were not provided for Registration and Race Central was not cleaned out. Gordy has addressed these issues with Infineon. Also SFR will be credited for communication lines which did not work.

¢ Infineon and Laguna Seca Contracts -- Gordy/Nosler
LS contract is signed; still in negotiations with Infineon, but contract should be signed by the end of April. Purpose of these contract is to establish a value structure for SFR services and to ensure that Race Officials are treated fairly by the tracks at pro events. LS will give a full track day credit for 80-120 workers/day for a pro event. However, SFR may bring as many workers as we need. A similar situation will apply at Infineon. Nosler is currently negotiating with Earle for Monterey Historics. Action: Gordy to ensure chiefs understand how the contracts work and that they will not be limited to the number of their crew who wish to work the pro events.

¢ Drivers Meetings/Full Pulls -- Gordy
Extensive discussion regarding the full pulls. Great opportunity for drivers to talk with each other and Stewards to discuss any pressing issues. Should we have them on a regular basis? Would require organized agendas. McClellan does not think they should be used for routine BoD meetings with the drivers. If we were to schedule full pulls on a regular basis, would require coordination with Tech/Impound and the Stewards. Current plan will be to continue to obtain feedback at the mandatory drivers meeting with the Comp Director. Action: Gordy to discuss with Rogaski about Tech Stewards providing numbers of passes on yellows each weekend.

¢ Strategic Planning -- All
Tatum presented the status of disciplined financial processes to produce the following: 1) 2004 will operate with a detailed operating and capital budget--currently underway; 2) By 2006 we will have sufficient equipment and operating reserves--plans ongoing; 3) By 2004 we will have track rental and worker services at Infineon and LS on a disciplined contractual basis with BoD approval--moving along; and 4) Outside auditors will provide an annual review to the BoD. Review with recommendations will occur by March 31 of each year--review completed. Every June (Sept. in 2003), a lawyer and an insurance expert will advise the BoD on the state of legal and insurance issues. Legal review has been completed. Insurance review to be completed to ensure we have sufficient liability coverage. Action: Tatum to followup with Pete Whitman to review insurance coverage and to ensure TH is not exposed to liability issues. Nosler distributed a one page graphic which states the SFR mission, values, and goals. BoD approved of the designed. Action: Nosler will arrange to have several copies laminated and available for distribution at the upcoming event. Next meeting, Harriman will present status of volunteer efforts.

¢ Race Official Incentive Programs Update-- Harriman
Goal is to have single volunteer incentive point program. BoD feels this is a step in the right direction. Handout provided on position descriptions. John and Dorothy Brookman will be the Points Keepers, Jane Newbury the auditor, and Cornelia Bell the Chief of Worker Awards. Gordy will continue to administer the Race Official Merchandise.

¢ Tech Trailer at Thunderhill -- Smith
Currently looking for a trailer which meets crew needs. Nosler spent time with Tech at Infineon observing how cars are weighed. No problems with those scales. Morris Hamm is looking into the scales at TH since there are problems with the ramps. Action: Gordy to followup with Hamm.

¢ New Business

¢ Transponder Sales -- Smith
Proposes the SFR get out of the sales business since AMB has a site available for purchasing transponders. BoD agrees once we use up current inventory. Region will maintain a small rental stock as a service.

¢ Liaison Reports -- All

¢ Grid -- Tatum
Happy with new location at Infineon. Don't like the tower location at TH because drivers bring golf carts and other vehicles into the area. BoD suggests they police the area.

¢ Radio Tech -- Tatum
Discussed the need some individuals have to keep radios longer than 30 minutes after last checkered flag of the day. Smith is now obtaining 3 radios for use by T & S and the Chairman of SOM. Allen suggests that walkie-talkies might work. Action: Gordy to followup with each Chairman.

¢ LS Worker Trans -- Harriman
Tatum will become BoD liaison

¢ Registration -- Harriman
Infineon experience regarding location and lack of tables was not good. This should not be a problem in the future.

¢ Worker Trans -- Harriman
Reimbursement for personal vehicle use is resolved. Will no longer use personal vehicles at TH since WT vehicles are now on site.

¢ Timing and Scoring -- Smith
Now have a handout for cars which have transponder problems and numbers which cannot be read; Impound distributes to drivers. Starting upcoming event, will attempt to post practice times in the lobby for competitors.

¢ Membership -- Smith
Has had extensive discussions with Anna Coturri regarding the Moscone show in Nov. Timing is not good for potential new members since it is too late in the season. This is a very volunteer resource intensive show and has expenditures of about $8000. Do we want to continue to spend this amount of money? Gordy reported that he and Wayne Coturri have met with the Diamond brothers and there is a lot of enthusiasm about continuing SFR participation. It was suggested that we need individuals to coordinate booth space sales, cars, and people. Wayne and Anna Coturri would be overall coordinators and should not have the full burden of working at the show. Barry Chafin is ready to start selling booth space. Action: Gordy to get Barry and Wayne together to start working on booth space sales and leadership infrastructure.

¢ Concours -- Nosler
Made a sizable charitable donation in the name of SFR.

¢ Emergency -- Gordy
Crew has purchased 25 helmets for use at all events. Tires have been purchased for Rescue 1.

¢ Awards Banquet -- Gordy
2004 Annual Awards Banquet will be held Jan. 29, 2005 at the San Ramon Marriott.

¢ Executive Session (provided under separate cover)

¢ Correspondence
Kenneth Ruthenberg, an attorney specializing in HIPAA privacy rules, responded to McClellan inquiry. SFR obtains medical information on entry forms, but procedures are in place to ensure privacy of any medical data.

¢ Remarks for the Good of the Order
Allen reported that the iMax date was changed from Apr. 17 to May 8.

¢ Adjournment
Motion (Allen): To adjourn meeting at 6:51 PM. Passed--Unanimous. Next meeting scheduled for Monday, May 17, at 1:00 PM at Mike Smith's Office,
Saratoga.

Respectfully Submitted,
Barbara McClellan, Secretary