Mike Smith's Office -- Saratoga

¢ Call to Order -- Gordy

Attendees: Board of Directors
R J Gordy - Regional Executive
David Harriman - Director
Barbara McClellan - Secretary
Peter Nosler - Treasurer
Michael Smith - Director
Blake Tatum - Director

Guests
Sherry Grantz - Region Manager
Brian Nemy - Solo II Chief

¢ Visitors' Reports

¢ Vintage Update -- Goronsky
No report. Action: Nosler and Smith to provide historical expenses update next meeting.

¢ Solo II Update -- Nemy
First event was held Super Bowl Sunday at the Oakland Coliseum and had 285 entrants. Next event is Feb. 22. There are 16 events planned and schedule is on the Web site. Solo II budget is being put together. Insurance and site rental rates have increased. Nemy has volunteered to be on the National Site Committee. No progress on local site selection.

¢ National BoD Update -- Pitts
No report. SFR BoD requests that Gordy pass on to Pitts that Jim Dickson from Enterprises has been very responsive and helpful to the SRF community.

¢ Rally Update -- Montgomery via Harriman
Web site and schedule are being updated. Vodden and Smith are looking for other sites. Working on a draft contract for TH and Rally Cross. No additional report.

¢ Thunderhill Report -- Vodden
BoD notes that a formal contract between TH and SFR is needed for our race dates. Suggests that it be inclusive, including land line costs, etc. Action: Gordy and Nosler will draft contract similar to LS and Infineon.

¢ Recycling Champions Report -- Vodden
Smith to follow up regarding wrapping a truck donated by DPR. A camper shell would have to be purchased. Motion (Smith/Tatum): To authorize up to $1000 for purchase of a shell. Passed--Unanimous. Cost of wrap is included in the grant budget. Technical issues regarding the contract have been raised by Bill Schooley. Nosler would like to see us be more pro-active with promotion. Need a champion to ensure we are living up to our contractual commitments. BoD reviewed nine items which Vodden suggested the BoD could do to assist in promotion. Nemy will make sure a banner is put up at Solo events. Action: Smith to request Vodden to produce banners for all three Solo chapters.

¢ Region Report -- Vodden
No report.

¢ Competition Directors Report -- All
2004 Schedule has been finalized. Preliminary event schedules for first half of the year will be posted on the Web site; final schedules will be posted as sanctioning numbers are received. Every run group will receive one bonus race. Groups 1 and 7 will receive two bonus race dates since they only had one last year. Marcia Ulise had raised a questions about small bore cars racing with Group 3; supps allow small bore to be run with Group 6 and this is the case with the preliminary schedules with the exception of one event at LS when Group 6 cars must meet the 90 db sound limit. Baby Grands have decided to adopt the National rules with a few changes. Action: Gordy and Grantz to work on. Extensive discussion regarding the Infineon contract and whether we will work the NASCAR event in 2004. BoD agrees we will work it. Motion (Smith/Nosler): To have the Infineon contract in place by next BoD meeting. Passed--Unanimous. Jim Dickson, of Enterprises, has indicated to Gordy an interest in running a semi-pro SRF western series and wants to do it a NASCAR. McClellan does not want to add to the heavy schedule which workers are required to be on course. Motion (McClellan/Smith): To not run an additional SCCA event at NASCAR. Passed--Unanimous.

¢ Region Administrators Report -- Grantz
Distributed to BoD. Additionally, Supps have been sent to all drivers and chiefs; included an ad for the Double National. Will not be sending out a postcard ad. Noted that the 2004 Directory was typeset in house, copied at Kinko's, and distributed to all those listed. BoD thanks office for finding this method of saving money.

¢ Secretary's Report -- McClellan
Motion (Harriman/Tatum): To approve minutes from 1/24/04 BoD Meeting. Passed--Unanimous.

¢ Treasurer's Report -- Nosler
No report available since it is too early in the month for report from Blythe. Smith distributed handouts summarizing the expenses in all categories for 2000, 2001, and 2003 and a proposed budget for 2004. BoD reviewed and discussed extensively. Thanks to Smith for setting up this process. Action: Smith to meet with Grantz to explain actuals versus the budget, the oversight process, and what to look at in the over/under areas.

¢ Old Business

¢ Drivers School -- All
As of last Friday, 49 entries to date. This is ahead of the rate last year. Motion (Tatum/Harriman): To award the Arken Scholarship to Cecil Barbee of the Course Marshal crew. No information was available on the RDC Scholarship recipients.

¢ SCCA Foundation Donations -- Gordy
Foundation is looking for donations for the production of a DVD of the Safety Symposium presented at the National Convention. This would be made available for all regions. SFR would like to see a more detailed budget rather than just awarding funds for the project.

¢ All Club Training Day on Feb. 21 -- McClellan
Chiefs have been informed of the date and have made plans accordingly. Flagging and Communications along with Emergency have a full day of training planned. All attendees are welcome to participate. Gordy stated that a garage would be available for lunches if it is rainy. Fran Perry had planned to serve sandwiches to the attendees, but BoD wants pizza and salad. Action: McClellan to work with Fran and Ann Hall for pizza.

¢ 2004 National Convention -- Gordy/Harriman/McClellan/Nosler SFR was very well represented with over 20 members, including the above four BoD, in attendance. National presented strategic plans for each of the major programs. Safety Seminar was excellent.

¢ New Business

¢ Race Official Incentive Programs -- Harriman
Distributed a handout, but there was insufficient time for adequate discussion regarding changes to the existing programs. Action: Harriman to present his recommendations at March BoD meeting. Motion (Smith/Tatum): To modify the Volunteer Recognition Program (VRP) for membership reimbursement of both Regional and National dues to 51% or more and all days worked to receive equal points (3). Passed--Unanimous.

¢ Awards Championship Program -- All
Vodden has asked if we want to continue because it is time consuming. BoD thinks that year end awards at the annual banquet have real value to the drivers and that Vodden has the contacts to obtain the awards. Action: Smith will talk with Vodden and suggest that he continue with the contacts and have Colleen Worthington be his main assistant.

¢ Double National Gathering of Champions -- Gordy
The Double National with have the title of "Double National Gathering of Champions" since this will be a signature event with the return of four Minis which have been National Champion cars.

¢ Liaison Reports -- All

¢ The Wheel -- Harriman
Working on a new contract with Blakemore. December pagination errors will result in an extra four page color addition at no extra charge. Harriman asked if we still want to include race results as they are currently published. Gordy thinks it is part of the Region publication criteria by National. Tatum thinks it is good information for sponsors.

¢ Registration -- Harriman/McClellan
Minor waiver changes were discussed. Because SFR purchases spectator insurance, minors who are spectators do not have to have anyone sign releases. Those who work on crews will have to have parents follow the new guidelines which become effective May 1. Region drivers who may go out of region will need to make sure they are following the appropriate guidelines if they have a guest minor with them. Smith suggests draft of memo be sent to Pete Lyons, Risk Management, for review prior to sending out to members. Gordy will put reminders in his RE column.

¢ Timing and Scoring -- Smith
Doesn't think we will have a permanent chief for a while. Has met with the crew at their seminar. Will continue to get things in place. Harriman, who is has a National license in T&S, is the Chief for the Double National. Action: At next meeting, Smith will present a proposal for the purchase of new T&S hardware and software.

¢ Child Care -- Tatum
Asked if we want to start it again this year. BoD suggests it be at TH only and to have it in place for the Double National.

¢ Grid -- Tatum
Co-chiefs have indicated a desire to move Grid closer to the reentry ramp beside the Media Center at Infineon. BoD did not make a decision.

¢ Executive Session
None

¢ Correspondence
BoD was notified of the death of Lance Baird, a long time SCRAMP Director who worked as a liaison with Race Control at all Pro events at LS. Motion (McClellan/Smith): Request Gordy to arrange for flowers from SFR be sent to the memorial service which will be on Feb. 22. Passed--Unanimous. Sherm Harvey has requested that his PT Cruiser Club be allowed to take laps around the track, led by the Safety car, during the lunch break at the August Regional at Infineon. BoD agrees but reminds him that all participants must sign waivers.

¢ Remarks for the Good of the Order
None.

¢ Adjournment
Motion (McClellan): To adjourn meeting at 7:00 PM. Passed--Unanimous.
Next meeting scheduled for Saturday, March 27, at 9:00 AM at Mike Smith's Home, Saratoga.

Respectfully Submitted,
Barbara McClellan, Secretary