Marriott -- San Ramon

¢ Call to Order -- Gordy

Attendees: Board of Directors
R J Gordy - Regional Executive
David Allen - Director
David Harriman - Director
Barbara McClellan - Secretary
Peter Nosler - Treasurer
Michael Smith - Director
Blake Tatum - Director

Guests
Bruce Goronsky - Vintage Chief
Brian Nemy - Solo II Chief
David Vodden - Properties, Consultant

¢ Visitors' Reports

¢ Vintage Update -- Goronsky
Distributed a Vintage report which was summarized by the statement that this was a successful racing event, but unsuccessful financials. Report stated that while a successful racing event, entries were down from previous years. Went over the history of the even for the last 3 years. Gave some explanations as to why he thought entries were down. Will work with BoD to get numbers up for 2004. Plan to add a Spring date to the 2005 calendar.

¢ Solo II Update -- Nemy
Currently working on the 2004 schedule. Site availability is unknown
for a couple of previously used sites. Looking for a new scheduler. National sets the dates for the Pro and Tour events which are on the schedule for the last weekend in April and the first in May, respectively. Site Selection Committee been increased with addition of a couple of people. A contract with a local broker to act on our behalf has been signed by RJ. An offer was presented to the site realtor who represents the owners. Leasing price was made available. Nosler noted that the Sacramento Chapter reported a balance of $25,685; their income exceeded expenses by $921.

¢ National BoD Update -- Pitts via Gordy
Gary Pitts was elected Chairman of the National BoD at the Dec. meeting in Topeka. Discussion ensued about SFR concern about litigation and Enterprises at a National level. SFR BoD wishes Pitts to carry message of our concern.

¢ Rally Update -- Montgomery via Smith
Rally wants five dates at TH. Smith has discussed with Montgomery of the need of a plan before a contract can be developed.

¢ Thunderhill Report -- Vodden
Presented at Properties Meeting Jan. 23. San Francisco Region, as the top customer for TH, is being offered Feb. 1 as a free test day. Notices are in the drivers packets being presented at the Awards Banquet. Will also be announced.

¢ Oil Recycling Champions Report -- Vodden
ORC has just completed a billing and report cycle that should produce revenue early in the 2004 season. ORC contract requires a wrapped car to advertise the program. Vodden suggested his 300 ZX. The T&S van is another alternative. Nosler offers a DPR truck if the Region wishes to add a shell. Tatum suggested the purchase of a Scion and have Grantz drive it. Action: Vodden to discuss with Shawn Campbell. Representatives from Ross Campbell will be guests at tonight's banquet. Solo II will be having ROC banners at their events. Nemy will approach SF Recycling to see if they are interested in a collaboration.

¢ Region Report -- Vodden
Bonding of individual SFR BoD members is not necessary per the insurance agent. Vodden has a sponsor, Courtyard of Marriott, for the Infineon opener. He indicated that he would like to pass on the Driving Champions Awards Program for next year.

¢ Competition Directors Report -- All
Region Supps have been approved by National and will be distributed to drivers the next couple of weeks. 2004 Schedule has been finalized. Bonus Race dates will be determined at next month BoD meeting.

¢ Region Administrators Report -- Gordy
Most of Grantz' effort this past month has concentrated on finalizing the Supps after extensive review and revisions by Archer, BoD and Deputy Exec. Steward, Jim Rogaski. BoD appreciated her efforts.

¢ Secretary's Report -- McClellan
Motion (Smith/Allen): To approve corrected minutes from 12/13/03 BoD Meeting. Passed--Unanimous.

¢ Treasurer's Report -- Nosler
Profit and Loss Statement (Year to Date) through December 31, 2003:

1. Club Administration
Income (dues, etc.) $102,283
Expenses (payroll, overhead, etc.) (181,130)
( $78,847) ($78,847)

2. Road Racing
a. 19 Event Income - Net Drivers
School $ (4,678)
9 Race Events 186,200
7 Pro Events 143,433
Vintage (8,470)
Western States Champ. 12,225
$328,710
b. General Racing
Income (State of CA, etc.) $ 80,009
Expenses (177,014)
($ 97,005)
Road Racing Total $231,705

3. Solo II
Income $ 16,965 $ 16,965

4. Misc. Income and Expenses
Expenses The Wheel ($ 72,170)
Banquet (17,981)
Anniversary Party (17,435)
($107,586) $107,586)

Total Yearly Profit through 12/31/03 $ 62,237

Motion (Harriman/Allen): To approve Treasurers Report as of December 31, 2003. Passed--Unanimous. Smith has taken data from Quick Books and exported to Excel; Smith and Nosler working with Blythe on the data to understand the real cost to put on events. Action: Smith to duplicate 4 year expense spread sheets for BoD prior to next meeting. Action: Frequent Racers program to be on Feb. agenda.

¢ Old Business

¢ Drivers School -- All
Moving ahead under new leadership (Kevin Rogers and Michelle Hemus). There had been a question about whether the Region would sponsor the Sat. night Spaghetti Dinner for students and Race Officials. This is the time the new students have a chance to meet the Chiefs and other volunteers. BoD wishes to continue this program. Vodden indicated that TH will be available to cater it.Nosler to follow up on the candidate recommended by David Arken for the Arken Scholarship. Grantz has nominated Cecil Barbee from the Course Marshal crew. RDC has requested Drivers School scholarships (tuition only) be provided by SFR with RDC providing the cars. Motion (Nosler/Smith): For SFR to provide tuition for two RDC scholarship. For--Harriman, McClellan, Nosler, Smith, Tatum. Passed. Allen excused himself.

¢ Auto Show -- Harriman
Noted that Barry Chafin had incurred expenses for the displays at the Auto show. Motion (Harriman/Nosler): To reimburse Barry Chafin $640 for displays. Passed--Unanimous.

¢ 2004 NorPac Convention Review
Attended by the following BoD members: Gordy, Harriman, McClellan, Nosler, and Smith. Several presenters from SFR. Over 130 attendees. OR Region will sponsor next year; SFR in 2006.

¢ Banquet -- All
Gordy distributed scripts and reviewed process. Vodden will distribute awards at the same time driver champions receive their trophies. BoD asked to arrive by 6 PM for a BoD picture.

¢ New Business

¢ Chiefs Meeting Agenda -- All
Reviewed agenda. Previous years, SFR has paid the registration fee for up to five Chiefs to attend the Reno Mini Convention. Motion (McClellan/Harriman): Move to have a drawing for the registration fee for five Chiefs for 2005 Reno Mini Convention. Passed--Unanimous. Note for future: Drawing at the Chiefs Meeting awarded 2005 registration for the following: Laura Stitch (Ambassadors), Dan Kenber (Emergency), Anna Coturri (Membership), Karen Lamm (Grid), and Peter Soper (Road Rally).

¢ Legal Fees -- Nosler
Peter Whitman has invoiced SFR $4040 for legal advice. Motion (Nosler/Harriman): To pay Mr. Whitman's invoice. Passed--Unanimous.

¢ Play Day -- Tatum
See TH report. Tatum would like to see this date set in advance and be publicized. Since this is a opportunity for SFR drivers only, Region needs to be aware that this is not necessarily an annual event.

¢ Race Official Incentive Programs -- Harriman
Deferred to Feb. BoD Meeting. Action: Harriman to provide costs prior to meeting for BoD review.

¢ F & C/Fire School Training -- All
This will become an All Club Training Day on Feb. 21 at Infineon. Action: McClellan will coordinate the event with Chiefs. Track and parts of the paddock will not be available.

¢ SCCA Foundation Donations -- Gordy
The SCCA Foundation supports SCCA University which is in the process of presenting safety seminars at National and Mini Conventions. Gordy suggests that it would be appropriate for SFR to make donations to the Foundation in memory of SFR members, as opposed to sending floral arrangements to memorial services. We average about five members dying each year. Motion (Harriman/Smith): To make donations, in the amount which will be at the BoD's discretion, in memory of SFR members who pass away. Amended: To donate $200 in memory of Michael Mullan, SM driver, recently killed in an automobile accident. Passed--Unanimous.

¢ 2004 National Convention -- McClellan
In the recent past, SFR has provided up to $1000 in expenses for specified members to attend the National Convention. Motion (McClellan/Harriman): To approve up to $1000 in expenses for BoD members and SFR Region Administrator to attend the 2004 convention. For--Allen, Harriman, McClellan, Tatum. Against--Nosler, Smith. Motion Passed.

¢ Liaison Reports -- All
Time was too short for BoD to present reports. Nosler and Tatum exchanged two liaison groups with Scrutineers moving to Nosler and the Competition Committee moving to Tatum.

¢ Executive Session (sent to BoD under separate cover)

¢ Correspondence
Good wishes received from Sandra Florstedt. Thank you for Christmas gifts from Grantz and tracks. Thank you for floral donations from Al Brizard and the Steve Walker family.

¢ Adjournment
Motion (Smith/Allen): To adjourn meeting at 12:25 PM. Passed--Unanimous. Next meeting scheduled for Monday, February 16, at 1:00 PM at Mike Smith's Office, Saratoga.

Respectfully Submitted,
Barbara McClellan, Secretary