SFR SCCA Board of Directors Minutes--FINAL October 16, 2003 -- 1:00 and 6:00 PM Mike Smith's Office -- Saratoga ˘ 1:00 -- Strategic Planning Meeting -- Sandra Florstedt/BoD Each BoD member spent time discussing the area of his/her responsibility and obtaining consensus on the long term goals. ˘ 6:20 -- Call to Order -- Gordy Attendees: Board of Directors R J Gordy - Regional Executive David Allen - Director David Harriman - Director Barbara McClellan - Secretary Michael Smith - Director Blake Tatum - Director ˘ Visitors' Reports ˘ Vintage Update -- Goronsky via Gordy 206 entries to date; have rented two garages at LS for the parties. Per Smith, we are close on the number of transponders available. May require buying extras. Concern if there will be enough Race Officials to work the test day (92 db sound level). Action: Each BoD to contact liaisons. ˘ Solo II Update -- Nemy via Harriman Nemy is now working in AZ; he will find a replacement to attend BoD meetings. All incumbents were reelected by the Sacramento Chapter, which had over a 50% return of ballots. ˘ National BoD Update -- Pitts No report. Per Gordy, the Regional Achievement Score Sheet -- Self Evaluation has been received. ˘ Rally Update -- Montgomery via Harriman/Gordy Rally School and Cross events were very well attended, with 61 and 64 entrants, respectively. Next event, the final of the year, is scheduled for Oct. 25. They are still hopeful of growing the program. ˘ Competition Director Report -- Archer via e-mail 2004 Schedule: A draft schedule was discussed in Executive Session. Reviewed a revised schedule dated 10/14/03. Suggestions and preferences were noted. Action: Smith to call Archer with our thoughts. Gordy talked with Dave Deborde last week regarding a Double National next March. We don't know yet if we can get a sanction OK nor do we know the number of workers available from Reno. Proposed date would be against a Double Regional at Buttonwillow and the Regional season opener in OR. Weather is a potential problem on whether it would be profitable. Archer recommends against a Double National, but many of BoD want to start building this program. ˘ Oil Recycling Champions -- Vodden Race to recycle members will be at Western States Shootout; Vodden to be asked if he wants BoD to do anything. Smith suggests a banner in the FV corral. Vodden will be handing out ORC rags, oil changing containers and patches at the WSC. Will have an ORC billing before the end of the year. ˘ Region Report -- Vodden Western States Shootout Championship Followup: Smith asked if there should be dedicated paddock space for FV - SRF - SM? BoD thinks this may c ause more problems than solutions; however, agrees that FVs should have their own paddock area as a birthday present. Tatum wants to know if a FV banquet would be OK during the Enduro. OK with BoD; need to check with Vodden. BoD acknowledged this is a Restricted Regional for classes which have been well subscribed by region drivers who have supported SFR all year. Wanted a spirit of competition. WAP will be sponsoring the Friday night barbecue. Tee shirts, highlighting the weekend and having the names of all Enduro drivers, will be presented to all Race Officials and competitors. TH will be sponsoring Test Day at the Vintage event and will furnish insurance equivalent to SCCA, who will be furnishing Race Officials. ˘ Thunderhill Report -- Vodden Party in the new building at the final Double Point Regional was a big success. Happy group of SFR members enjoyed the facility. On Sat. evening, about 450 members were served dinner courtesy of the Worker Appreciate Program which is supported by the drivers. Added electrical power for the worker camping area and center paddock strip was greatly appreciated. Many compliments from members over the weekend. The motorcycle racers have expressed displeasure with the configuration of turns 12 through 14. A number of ideas has been researched and a modification in this area will only affect the motorcycle portion. Motorcycle groups are very important to the continued success of TH. Properties BoD will need to approve these modifications. Nov. 15th will be the final TH Street School for 2003. Thunderhill schedule for 2004 should start to take shape now that the SFR schedule is getting closer to reality. Two drift events are scheduled for Jan. 2004. At the end of this report, Vodden wished to congratulate SFR and all who have been a part of the first decade of Thunderhill Park. It has been 10 years since TH opened in Willows. Thank you to all who believed and who helped then and every day since. Thank you to all of our customers. The prognosis for the future is as positive as it could be. Happy Birthday Thunderhill! The was seconded from SFR BoD. ˘ Region Administrators Report -- Grantz via Gordy Region Business: Eliminated more same address labels for The Wheel; assisted with preparation for 50 + 5 Celebration; worked with Don Wixcel on historical article and pictures for The Wheel; prepared Region election materials and candidate statements and sent for printing; administered Sacramento Chapter election. Membership: Conducted Ambassador tours at Sept. Regional; working with Anna Coturri on preparations for Moscone Auto Show. Club Racing and Pro Events: Worked with Tatum to initiate child care program at TH; distributed vouchers for LS pro event; finished Supplemental Regs for WSC and initiated approval process; worked with RDC to finalize Enduro Supps, schedule and entry form. Rally Program: Helped with Sept. Performance Rally School; organized meals; did school registration; set up final Rally Cross date; assisted in selection of year-end awards and set up awards party. ˘ Secretary's Report -- McClellan Motion (Smith/Harriman): To approve corrected minutes from 9/25/03 BoD Meeting. Passed--Unanimous. ˘ Treasurer's Report -- Nosler None available. ˘ Old Business ˘ 50 + 5 Celebration -- Gordy Had 167 attendees, enjoyed by all. Great old cars in the plaza belonging to local members. Great historical speech from Peter Hylton. Silent auction raised about $1000. Picture of attendees sent to The Wheel. Financials for event not yet finalized. ˘ NorPac Mini Convention -- Gordy Registration information and tentative schedule distributed. Information available on www.nwr-scca.org/convention/2004/schedule.htm Dates are Jan. 9-10-11, 2004 at the Atlantis in Reno. BoD members encouraged to attend. The following chiefs received free registration: Mary Lou Robson, Sheila Bass, Mike Cantu, Greg Mecurio, and Alan Mertens. ˘ Marketing Activity Update -- Smith As noted last month, Pilar has decided to quit. Dave Harriman has expressed an interest in taking over the position. Motion (Smith/Allen): To hire David Harriman for the same rate. For: Allen, McClellan, Smith, Tatum. Recused: Harriman. Motion passed. ˘ Special Edition of The Wheel Status -- Smith Blakemore has received over half of articles. Will be available for Moscone Auto Show. 2004 schedule will be an insert. ˘ Upcoming BoD/RE Election -- All Bruce Brunner has agreed to be election foreman. Counting will be held at Valley Imports in San Ramon on Nov. 11 at 6 PM. Gordy to ask for volunteers in his Wheel article. ˘ New Business ˘ Status of Legal Review of SFR and TH -- All Nosler and Smith have an interview meeting scheduled with a business tax attorney on Oct. 31. Action: Report at next meeting. ˘ San Francisco Auto Show -- Gordy To be held Nov. 23 -30 at the Moscone Center. Has tremendous publicity potential since we have been allocated 50,000 square feet on the 6th floor. Gordy and Coturri's have met with the Diamond Brothers, who run the show, and they have given SFR this space. The Motor Sports Hall is brand new. We'll need cars to be loaded on the 21st and 22nd. Must be ready to go the evening of the 22nd for a special function. Removal will be the evening of the 30th. Staffing will be an issue since we have so much space available--volunteers should contact the Coturri's. Show will draw 400,000 people over the course of the event. ˘ Liaison Reports -- All ˘ Childcare at TH -- Tatum Total of 16 kids were kept over the last TH weekend. Workers have commented that they think this is for drivers only. Need to publicize; Harriman suggested on sfr-issues, also ask Grantz to put on web site. Only age r estriction is no diapers. Long term goal is to have it available at all tracks; checking into garages at LS and SP and will be asking for donations. McClellan recommends initially concentrating on TH. ˘ Photos -- Smith Chuck Koehler has exclusive position to sell photos to SFR members and has a pass to go anywhere on the track. John Kelly has requested a pass so that he might take pictures for MotoRacing. He will not be selling them to others. BoD has no problem with Kelly being issued a pass. ˘ T & S -- Harriman Still no chief for 2004. Smith and Harriman plan to delegate parts of job. Will need an official chief who will sign and send results to National. ˘ WAP -- Smith Super job on the party at the last event. Social assisted in set up. BoD thanks all for their effort. WAP will be hosting a dinner at WSC. ˘ F & C -- Gordy Have been surveyed by Chiefs about working pro events. Results to Gordy by Vintage. Action: To be discussed at Nov. BoD meeting. ˘ Registration -- Harriman Would like to see consistent hours listed on the schedule. McClellan stresses the need for all Race Officials to be registered. Chiefs will be asked to check before sending workers out on course. ˘ Executive Session (provided to BoD under separate cover) ˘ Correspondence Gordy indicated that he had received word that Patrick McQuinn, former Operations Manager at SP, was killed in an automobile accident the end of Sept. BoD sends regrets to the family. ˘ Remarks for the Good of the Order Allen suggests that race events be named for crews instead of abstract names like Summer Sizzler, etc. BoD agrees and Vodden will be notified. ˘ Adjournment Motion (McClellan/Allen): To adjourn meeting at 9:31 PM. Passed--Unanimous. Next meeting scheduled for Saturday, November 22, at 7:00 AM at Raddison Hotel, Sunnyvale. Respectfully submitted, Barbara McClellan, Secretary
