SFR SCCA Board of Directors Minutes--FINAL
March 24, 2002, 9:10 AM
Mike Smiths House--Saratoga

Welcome and Call to Order -- Gordy

Attendees: Board of Directors
R J Gordy - Regional Executive
David Allen - Director
Les Berry - Treasurer
Barbara McClellan - Secretary
Tom McCarthy - Director
Michael Smith - Director
Blake Tatum - Director

Secretarys Report -- McClellan
Motion (Smith/Berry): To approve minutes from 2/19/02 BoD Meeting as
submitted. Passed--Unanimous.

Treasurers Report -- Berry
Motion (McClellan/Smith): To accept preliminary report as of 2/28/02 as
submitted. Passed--Unanimous.

Old Business

Office Manager Position -- Gordy/Smith
Received 30-40 resumes and had 14 interviews over two days time. Saw
several excellent candidates. Goal was to select an individual who would
best serve the club.
Sherry Grantz (from the Bay Area Solo II community) has been hired to
start on Tuesday, April 2. She is in the process of moving to Willows.
Vodden has made space in the office so that her desk is the first seen. He
will be responsible for training her. Position reports to RE and works for
the BoD since this position represents BoD personally to members.

Drivers School Recap-- Berry
75 students participated in the school. All but 3 graduated. Should
break even financially. Group leaders handed out dinner tickets individually
to students, which resulted in the best student turn out to a very successful
dinner at Francos for students, instructors, and race officials.
Jon Becker did an outstanding job as the School leader. He instru
cted the instructors so that everyone was working together as a team.
Instructors were given unique hats which helped ID them. Criteria given to
instructors: Would you be comfortable being on the track with this student?
BoD gives a special thanks to Berry for organizing DS and to Jon and all
instructors for a great job.
Action: Berry sending out thank you notes to instructors and
developing a survey for the students. Many students do not choose to race
(only about 10% actually race) after DS with only 7-10 students eligible for
Rookie of the Year. SFR wants students to comes back to drive. Smith to
develop an Instructor data base (Berry to furnish instructor names for 2002).

By-Laws -- Gordy/McClellan/Smith
Scheduled meeting still pending. McCarthy asked to be added.

Driver Awards Program (Race Official Recruitment) -- Tatum
Name chosen was DRAFT (DRiver Assistance For Testing). Goal is to
get drivers to volunteer as Race Officials when they are not racing.
Card/stickers have been developed so chiefs can indicate time worked. A full
card would represent 16 hours which will provide 1/2 day of TH testing.
Suggested that Tatum contract Bruce Goronsky to help develop graphics
for The Wheel. Action: Tatum to outline how program works, including goals,
for an article in The Wheel.

New Business

Laguna Seca Meeting -- Gordy/Smith
Met with LS staff on 3/21. Gill Campbell is the new General Manager
(formerly a PIR event promoter). She understands the importance of Race
Official volunteers. Sees SFR as a partner.
Price of track rental is same. However, track/paddock is under
construction. Cars will enter track from paddock midway between T10 and T11.
Hot pits are inside the paddock between T10 and T11--subject to change.

Regions Relationship with Thunderhill -- All
SCCA SFR owns all the stock in SF Properties and, therefore, owns the
company and all of its assets outright. In accordance with corporate law, SF
Properties maintains an arms length relationship with SCCA in all dealings
and management activities. Cannot have the same BoD.
McCarthy is Chairman of the Board of SF Properties, Roger Eandi is
President of Properties BoD, and Vodden is CEO. Vodden and others are
employees of Properties and they serve at the Properties BoDs pleasure.
Properties reports to RE. The CEO is confirmed by the majority stockholder
which is SCCA SFR and the RE votes the stock with input from the region BoD.
Properties books are open to any member who wishes to review. Contracts are
not open to membership review.
SFR thinks that TH is making a reasonable amount of money that needs
to be going back to the club. Need to strengthen the business proposition
for a return on investment (ROI). Need to examine where we are today and
what we want to be 5 years from now. SFR wants a 5 year plan for what
dividends we should see.
McCarthy wants to look at existing plan in detail and set priorities.
All agree that resurfacing money is untouchable. Look at other individual
packages. Action: Properties to present to SFR BoD proposals which have a
measurable ROI over the next 5 years at the next all day planning meeting, to
be held Sat. July 13, at Smiths home.
Bids on the building have been returned. They range from $950,000 to
$1.2 million. What is next step? McCarthys options: 1) redesign building;
2) Properties contribute to financing; 3) hold on plans.

Tow Trucks -- Gordy
We currently pay Marin Towing $1000 for two tow trucks for a 2 day
week-end and $1485 for a 3 day week-end. Gordy has contacted Tow World and
has obtained the following information: We can purchase a new GMC 350 (built
to spec) for $48,000-49,000 or lease a new one for $1180/month for 5 years.
At end of lease, pay $1.00 and we own truck. Motion (Smith/McCarthy): To
request TH acquire two new trucks to be used exclusively by SFR for Regional
and pro events. Passed--Unanimous. Action: Gordy to work with Tow World
regarding renting additional trucks needed for specific pro events.

Committee Work -- McCarthy
Need to define committee work. Recognizes that there are three
types: working, information, completion. Need scope/instructions with
explicit purpose and expected outcome.

Liaison Reports -- All

Driver/Race Official Award for week-end -- McCarthy
Sequence finalized.

Tech -- Tatum
Scrutineers wish to have a flag pole located at Tech with a plaque on
the base erected in memory of Carl Max Hammond who was on one of the
planes which crashed into the World Trade Center on Sept. 11, 2001. Since we
already have a flag pole near the quad, can that one have the plaque
installed? How about a tree near Tech or a piece of equipment? Action:
Tatum to work with Scrutineer Chief.
Draft acceptance letter for the 4/6-7 event stated that all cars must
have a sticker indicating transponder location and this would be checked by
Tech. This was the first BoD and Tech had heard of a sticker. Where will
they come from? Action: Will work it through the first race. Registration
and Tech will have stickers. Smith and Tatum will work with Tech. Also need
to meet with Grid to ensure they have capability of checking that
transponders are working.

Radio Tech -- Tatum
Ad seeking a new Chief has been submitted to The Wheel.

Rally -- Gordy
As noted in BoD minutes last month, Greg Montgomery will be Chief.
He is a Contra Costa County AMR Paramed. He has planned two Rally Xs at
TH. Vodden has been very helpful. His cell phone number is 209 483-5482.
Action: Gordy to do an article regarding Rally program for The Wheel.

Solo II -- Berry
Fresno Chapter has a new Chief, Gary McDaniel, 559 683-2626.
Nemy has suggested that some free entry time be provided for Race
Official volunteers (see DRAFT program, above). Solo II Steering Committee
is considering.

Course Marshal/Race Official Transportation -- Berry
Three signs have been made for the 3 vehicles at LS. Need to know
number required for SP transportation.

Course Equipment -- Gordy
Need to validate seating arrangement in Equipment vehicles to ensure
safety for riders.

Registration -- Smith
Rhonda Corbitt will work Express Registration on Sat. from 7 - noon.
Tech will supply a second person if the need arises.

T&S -- Smith
Transponders will be primary timing source and R&D system will be
secondary. If no transponder hit, car will be referred to Tech.

Thumbs Up Program -- Smith
Handout provided. Will be described in a Wheel article.

New Member Contact -- McClellan
Mary Lou Robson has agreed to call and welcome all new members and to
make sure they have been contacted by Chiefs, etc. Solo II will contact
those whose primary interest is Solo. Action: Office to send new member
forms to Mary Lou. BoD thanks her for agreeing to do this.

RDC -- Allen
Meeting to held at TH on Sat. 4/6

Sound -- Allen
Dave Johnsen remains as chief when he is not racing. He will be
training new sound volunteers.

Executive Session (provided to BoD under separate cover)

Correspondence
Gordy had received an e-mail from Jerry Forsyth from Yuba City. He has
1000 acres on which to develop a rally site.
Kevin Rogers has invited auto shop students from local high school and
colleges to attend April 5 Test Day. Action: Allen to ask Ryder if he is
available to provide membership information.

Remarks for the Good of the Order

CD Training -- Gordy
One of the flaggers has the capability of developing a video which
would provide 360 degree views from each turn at our 3 tracks. Action:
Consider this for the future Drivers Schools.

Saturday Night Funners -- Berry
Provided a list of all regional events for which specific crews, BoD,
and/or WAP will provide something extra for the Sat. night Social. BoD
accepts the concept. Action: Berry to work with Chiefs and WAP.

TH 10 Year Celebration -- McCarthy
We plan on doing something, but dont have a finalized plan yet.

Adjournment
Motion (Smith/Allen): To adjourn meeting at 3:55 PM. Passed--Unanimous.
Next meeting scheduled for 6:30 PM, Wed., April 17, at Du-All in Fremont.